On Tue, Jan 02, 2007 at 04:22:56AM -0800, Don Armstrong wrote: > I suggest changing this to resolutions must be submitted 24 hours in > advance of the publication of the meeting announcement which must > occur at least 4 days before the meeting and include the full text of > the resolutions to be decided at the meeting as well as the schedule > of the meeting.[1] > > Resolutions which do not meet the deadline would be automatically > defered to the next meeting. [I suppose exceptions could be made for > emergency resolutions, but those should be few and far between, and > should probably require a non-regularly scheduled meeting to be called > anyway.]
This sounds good to me, though I'd suggest a few further changes. Your wording does not enable a resolution proposer to know his own deadline for submitting the resolution, since the meeting could be announced less than 24 hours after its submission with no advance warning. Also, including the full text of the agenda schedule and resolutions is reasonable, but so is providing a URL to the same info on the website. Resolutions that are to be discussed but not decided on should also be mentioned. Finally, I don't see a reason that emergency resolutions should be restricted to irregularly scheduled meetings, but I do feel they shouldn't be used for the sole purpose of circumventing this policy. I'd suggest this wording: "Resolutions must be submitted at least 6 days (144 hours) before the meeting at which they are to be voted on. A meeting announcement containing the location, date, and time of each meeting shall be emailed to the spi-announce mailing list at least 4 days (96 hours) before the meeting. All meeting announcements will contain the full text of resolutions to be addressed at the meeting and the schedule for the meeting, or will provide a publically accessible URL on the SPI website where this information can be obtained. Resolutions submitted less than 6 days (144 hours) before the meeting at which they are intended to be voted on will have the vote deferred to the following meeting. The board may make exceptions to this in cases where it is essential to make a decision sooner than this policy would otherwise allow, but exceptions shall be avoided wherever possible in the interest of allowing sufficient time for SPI directors and members to notice and discuss the late resolutions before voting on them. At a meeting where this policy causes the deferral of the vote on a resolution, the resolution may still be discussed at the earlier meeting at the board's discretion." I specified 6 days instead of 5 days above in order to give the secretary more than a 24-hour window to prepare the announcement, in case he has a busy day at an inconvenient time. I like having several days' notice for the meeting, which allows people to discuss on email and arrange their attendance at the meeting if they should want to. - Jimmy Kaplowitz [EMAIL PROTECTED] _______________________________________________ Spi-general mailing list [email protected] http://lists.spi-inc.org/listinfo/spi-general
