Many times, we suggest using a 'coach' account, business manager or secretary account that can easily be moved from one person to another. Using an account like this makes keeping calendars, addresses, phone numbers in one place. School professional email should not be used as a 'personal' email account and your UOP should reflect this.
Ron Egolf, MCSE Network Analyst, Area IV LTC Rantoul, IL 217-893-1431 (O) 217-841-4311 (C) [email protected] "When trouble arises and things look bad, there is always one individual who perceives a solution and is willing to take command. Very often, that individual is crazy".- Dave Barry From: [email protected] [mailto:[email protected]] On Behalf Of Bob Morse Sent: Wednesday, July 28, 2010 8:44 AM To: 'Tech-Geeks Mailing List' Subject: [tech-geeks] access to predecessors emails I have a issue in which I have a business manager who left and has been replaced with a new one. The new business manager has asked to have access to all of the old business managers emails. Is this a normal process in your district? Do you get this request a lot? This is my first time ever that I have received a request like this, so as you can imagine, have some questions, issues with it. It is legal? Our AUP does mention " Students and staff members have no expectation of privacy in any material that is stored, transmitted, or received via the District's electronic network or District computers" and "Electronic communications and downloaded material, including files deleted from a user's account but not erased, may be monitored or read by school officials". I wonder if these statements in the AUP are sufficient or should I check with legal to "ensure" we are safe to do this? Normally we just kill the pst file of the old person and of course, this has been done in this instance. I do have our archives supplied to us by the LTC should I have to rebuild all of the old business managers emails (argh!!!). Bob Morse E-Rate Coordinator Technology Specialist Community Consolidated Schools District 168 708-758-1610 ext. 124 Skype: bmorse68
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