Adam Tauno Williams wrote: >> Definitely. I know of companies that specifically say DO NOT save >> emails. Keep it for a week (or month or whatever) and then make darn >> sure the email is gone. If you have a documented policy put into place >> before the legal issues arrive that says "All emails are to be deleted >> after a month" and you faithfully follow through on that policy it can >> not only reduce the technical need to have to archive years of emails >> but it can be legally safer since you have completely legally >> destroyed any evidence that might be discovered. > > This is dubious. A judge can discard your data retention policy as > "unreasonable", and that has happened in a couple of cases. In those > cases the companies in question were using the > we-just-delete-everything-right-away policy of something nearly that. > You have to maintain communication for some "reasonable" period of time. > If your projects, or billing cycle, etc... are a certain/average > duration then your data retention policy should reflect that with some > margin. >
Was this specific to email messages or content that **should** be saved soemwhere else (e.g.: attached files, pdf etc...) ? Isn't email more like telephone calls ? We often use email to negotiate, but the final contract / decision record will be in a different format. In the case of only having an email, I save that particular message outside the email system (on a filesystem in the directory for that particular project, or these days in the document management system if the company uses one). -- Yves. http://www.sollers.ca/ _______________________________________________ Tech mailing list [email protected] http://lopsa.org/cgi-bin/mailman/listinfo/tech This list provided by the League of Professional System Administrators http://lopsa.org/
