Free-Reprint Article Written by: Kathy Sparks See Terms of Reprint Below.
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I can't tell you how many times I've formatted messages and tested them only to either need to edit them, changing all of the hard returns and line lengths causing me to go through the whole thing and straighten every line out once more. Additional Article Information: =============================== 648 Words; formatted to 65 Characters per Line Distribution Date and Time: 2006-08-15 10:24:00 Written By: Kathy Sparks Copyright: 2006 Contact Email: mailto:[EMAIL PROTECTED] For more free-reprint articles by Kathy Sparks, please visit: http://thePhantomWriters.com/free_content/d/index.shtml#Kathy_Sparks ============================================= Special Notice For Publishers and Webmasters: ============================================= TEXT Copy-and-Paste and HTML Copy-and-Paste Versions Of Article Are Available at: http://thePhantomWriters.com/free_content/db/s/formatting-newsletters-the-new-way.shtml#get_code If you use this article on your website or in your ezine, We Want To Know About It. Use the following URL to let us know where you have used this article, and we will include a link to your website on thePhantomWriters.com: http://thephantomwriters.com/notify.php?id=3327&p=load --------------------------------------------------------------------- Formatting Text for Newsletters, Broadcasts and Articles, The New Way Copyright © 2006 Kathy Sparks Online Business Manager http://www.YourVirtualResource.com/ 12345678901234567890123456789012345678901234567890123456789012345 Well, that's one way to format your text newsletter to 65 characters per line, but is it really? I can't tell you how many times I've formatted messages and tested them only to either need to edit them, changing all of the hard returns and line lengths causing me to go through the whole thing and straighten every line out once more. Of course, when I send them to my clients for approval, they normally have a few adjustments to make, add a few lines or words which again causes me to reformat the whole thing again. This didn't happen just once to me and I know if you are reading this article, it's probably happened to you more than once. How about sending out the broadcast to the whole list with one line twice as long as the rest of the message embarrassing, isn't it? Frankly, I'm pretty lazy when it comes to this type of project and I'm always on the hunt to make it simpler. I've found numerous sites with templates, instructions, what to do, what not to do, but nothing that is e-a-s-y. Until now, August, 2006! I'd like to tell you about a utility that does it for you. Yes. I've found the answer. I've used this utility for the past three months and am amazed at what else I can do with it besides format newsletters and broadcasts. That's a given. I simply copy my text into the top box, choose how many characters I want per line and hit go. It's done! The name of the utility is WordWrapMagic at: http://www.wordwrapmagic.com The one thing I need to do to make the paragraphs come out correct is to double space between each paragraph. If my client has adjustments, I just recopy the whole document into my utility program and reformat it. It literally takes a few seconds and saves hours of time. Have you ever sent out a text newsletter or broadcast and the result was something like this: Sounds of Spring: Did you know that birds make two different types of songs? One âsongâ is a warning sound. It is flat, sharp and insistent. The other is itâs See those strange characters? Those are slanted quotes created in the Word document. If they are not changed to straight quotes before you send out your broadcast or text newsletter, they come out something like the example above. WordWrapMagic takes care of that for me automatically! Wow! And there's more! I've found that I can take a text document that is formatted at 65 characters per line with hard returns the articles you find in Yahoo! Groups for instance copy it into the top box and choose a line length of 500 or 1000 and hit go. This takes out those hard returns automatically. The document is ready to put in a Word Doc or in a web page without going through the whole article to delete the hard returns. Then, the other day, I needed to convert a PDF document into an html web page. Without having a conversion utility, I was able to easily reformat the PDF. Here's how. I loaded the document as a PDF file, chose File, Save As and saved it as a text file. The right margin saved with hard returns in the text format and I needed to get rid of them before adding the document to my html page. Instead of going through every line to delete the hard returns, I simply copied the whole thing in WordWrapMagic's top box, double spaced where the paragraphs were supposed to be, chose 1000 characters per line, hit go and my document was ready to drop into my html program. If you are looking for a utility to help in your day to day publication efforts, I highly recommend WordWrapMagic...you've just got to try it. --------------------------------------------------------------------- Kathy Sparks, Professional Virtual Assistant and Online Business Manager, has partnered with clients nationwide in a multitude of professions and is a past editor and contributor for "The Virtual Advantage," an online newsletter for VAs and their clients. Publications include, "Internet Business Management, How to Find and Work with a Virtual Assistant," found at http://www.vasecrets.com , "The Virtual Assistant: A Guide to Creating, Filling & Sustaining Your Virtual Assistant Practice, "Connected Virtually, an E-memo." Visit: Your Virtual Resource - http://www.yourvirtualresource.com --- END ARTICLE --- Get TEXT or HTML Copy-and-Paste Versions Of This Article at: http://thePhantomWriters.com/free_content/db/s/formatting-newsletters-the-new-way.shtml#get_code ..................................... 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