TidBITS#715/02-Feb-04
=====================

  Do you keep several to-do lists, but still feel disorganized?
  Perhaps you need a fresh approach: Jeff Porten examines Life
  Balance and its organizational philosophy. Apple announces a
  repair program for some faulty iBooks, updates the WPA security
  in AirPort cards, and releases a new security update. Also,
  we note the release of BBEdit 7.1.2, clarify a Retrospect 6
  detail from last week, and announce a limited time discount
  on Take Control orders.

Topics:
    MailBITS/02-Feb-04
    Apple Announces Replacements for Some iBook Logic Boards
    Apple Slips WPA Security into Original AirPort Cards
    Life Balance: Balanced Software for Unbalanced People
    Hot Topics in TidBITS Talk/02-Feb-04

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MailBITS/02-Feb-04
------------------

**Apple Releases Safari 1.2, Java 1.4.2** -- Apple today updated
  Safari to version 1.2, rolling in a few new features and improving
  performance. Safari 1.2 now boasts improved compatibility with Web
  sites and Web applications, the capability to resume interrupted
  downloads, and support for personal certificate authentication.
  The browser also offers full keyboard access, meaning you can
  now navigate Web pages without using the mouse, and supports
  LiveConnect, a technology some sites use for communicating between
  JavaScript and Java applets. The LiveConnect feature requires Java
  1.4.2, also announced today. Safari 1.2 is a 7.7 MB download via
  Software Update or as a 7 MB separate download, and requires
  Mac OS X 10.3 Panther. Java 1.4.2, which additionally offers
  performance and stability improvements, requires Mac OS X 10.3.1
  or later and is a 29.4 MB download via Software Update. [JLC]

<http://www.apple.com/safari/>
<http://www.apple.com/java/>


**BBEdit 7.1.2 Available** -- Bare Bones Software has released
  BBEdit 7.1.2, an update to its professional-level text, HTML, and
  programming editor. As usual, the product release notes detail
  new features and copious adjustments and fixes; of special note
  are the ability to press Command-period to interrupt long-running
  grep searches (handy when you mess up an expression used to cull
  through a 60 MB log file!) and the option to specify alternate
  ports for SFTP connections. BBEdit's built-in FTP client no longer
  sends NOOP commands to remote FTP servers every 30 seconds; BBEdit
  used to do this to try to keep the FTP session open, but if there
  was a problem or network congestion, BBEdit could stall. BBEdit
  7.1.2 is free to registered users of BBEdit 7, and it is available
  as a 12.9 MB disk image for either Mac OS 9 or Mac OS X 10.2 or
  later. [GD]

<http://www.barebones.com/support/bbedit/updates.shtml>
<http://www.barebones.com/support/bbedit/current_notes.shtml>


**Retrospect 6.0 and Mac OS X Server** -- In last week's TidBITS
  article about the release of Dantz Development's Retrospect 6.0,
  we made a small error when talking about compatibility with Mac
  OS X Server. Retrospect Server can back up Mac OS X Server, either
  by running on the same Mac or using remote Retrospect Client
  software. In contrast, the less-expensive Retrospect Workgroup
  _cannot_ back up Mac OS X Server machines using Retrospect Client,
  but it _can_ back up Mac OS X Server if it's running on the same
  Mac (we missed that final detail). It's a subtle point, but
  for offices whose backup servers run Mac OS X Server, it's a
  difference of $200 in the upgrade price and more when buying
  a new copy. [GF]

<http://db.tidbits.com/getbits.acgi?tbart=07515>
<http://www.dantz.com/>


**Security Update 2004-01-26 Released** -- Apple has released
  Security Update 2004-01-26 for Mac OS X 10.1.5, Mac OS X 10.2.8
  Jaguar, and Mac OS X 10.3.2 Panther (both normal and server
  versions). The update addresses a slew of potential security
  issues, including problems with the AppleShare server, Apache
  1.3 and 2, Classic, Mail, Safari, Windows File Sharing, and more.
  It's easiest to get the update through Software Update, though
  individual updates are available from Apple's download site.
  The size of the download ranges from 2.2 MB to 7.8 MB, depending
  on the version you need, but as always with security updates,
  they're worth getting. [ACE]

<http://docs.info.apple.com/article.html?artnum=61798>
<http://www.info.apple.com/support/downloads.html>


**10 Percent Off Your Next Take Control Order** -- I messed up big
  time. At Macworld Expo a few weeks ago, we wanted to give Take
  Control cards to people we talked to about our electronic book
  series, and we thought it would be helpful to have the cards be
  coupons, so people would have additional incentive to hang on
  to them. Jeff Carlson designed some cool cards; we had them
  professionally printed; our authors handed out a bunch at the
  show; and then we sat back and watched absolutely nothing happen.
  We had written it off as a failed experiment, but last Friday I
  heard from someone who found the code was invalid when he tried
  to use the coupon. I investigated and had the stomach-wrenching
  realization that I had never activated the coupon in eSellerate's
  interface, guaranteeing it wouldn't work. I activated it
  immediately, but since we have no way of knowing who may have
  had trouble, we're opening the discount up to all TidBITS readers
  and extending the expiration date through the end of February.
  The coupon is good for 10 percent off your next order; just enter
  code CPN31212MCW when placing an order. I'll go and take my wet
  noodle flogging now. [ACE]

<http://www.tidbits.com/takecontrol/>


Apple Announces Replacements for Some iBook Logic Boards
--------------------------------------------------------
  by Geoff Duncan <[EMAIL PROTECTED]>

  Apple has announced an iBook Logic Board Repair Extension Program
  for some iBook models made between May 2002 and April 2003 which
  suffer from specific problems with the built-in and/or external
  display including a blank screen at startup, lines on the screen,
  scrambled video, or intermittent video. Once Apple determines a
  specific iBook is affected by the display problem, it will repair
  or replace the iBook's logic board at no charge. Apple says
  customers who have already been charged for repair of this problem
  will be contacted and reimbursed.

<http://www.apple.com/support/ibook/faq/>

  The specific iBook models affected have serial numbers ranging
  from UV220XXXXXX to UV318XXXXXX and are sometimes called by the
  following model names:

* iBook (14.1 LCD 32 VRAM)
* iBook (32 VRAM)
* iBook (Opaque 16 VRAM)
* iBook (14.1 LCD 16 VRAM)
* iBook (16 VRAM)

  To participate in the program, customers need to contact an Apple
  support representative or an Authorized Apple Service Provider;
  in the U.S., customers can call 800/275-2273 to locate a service
  provider. The repair program will be available for three years
  after the first retail sale of an affected iBook, although Apple
  says it may provide further repair extensions if necessary.


Apple Slips WPA Security into Original AirPort Cards
----------------------------------------------------
  by Glenn Fleishman <[EMAIL PROTECTED]>

  Apple's recent AirPort 3.3 software update extends a new, robust
  security option to users of the original AirPort Cards as long as
  they are running Mac OS X 10.3 Panther. The new security standard,
  known as WPA (Wi-Fi Protected Access), repairs holes in WEP
  (Wireless Equivalent Privacy), an earlier standard that allowed,
  among other problems, an encryption key to be cracked with
  relative ease with freely available software. AirPort 3.3 is
  available via Software Update or from the link below, which
  also offers additional information. It's an 8.5 MB download.

<http://db.tidbits.com/getbits.acgi?tbart=06520>
<http://docs.info.apple.com/article.html?artnum=120299>

  Apple's previous AirPort 3.2 release updated the AirPort Extreme
  Card and AirPort Extreme Base Station, which use the newer 802.11g
  standard of wireless networking, to offer support for both a
  personal and a business-class flavor of WPA. The AirPort 3.3
  release includes support for older 802.11b AirPort Cards, but
  not AirPort Base Stations, and installs only under Panther.

<http://db.tidbits.com/getbits.acgi?tbart=07421>

  Information provided by Proxim, the company that purchased the
  Orinoco line of wireless cards and access points from which the
  AirPort Card and AirPort Base Station were derived, has already
  stated that there is no way to provide WPA support in the gateway
  product that they made, which is functionally identical to the
  AirPort Base Station. So don't look for an upgrade there.

  If you want the security of WPA without the cost of an AirPort
  Extreme Base Station ($200 or $250), you could consider a Linksys
  WRT54G, which relies on the same chips as the AirPort Extreme
  series, supports WPA, and costs $80 at Amazon.com at this writing.
  The Linksys unit doesn't bridge AppleTalk, so older printers and
  AppleShare servers that rely on AppleTalk won't pass it between
  wired and wireless network segments.

<http://www.amazon.com/exec/obidos/ASIN/B00007KDVI/tidbitselectro00/ref=nosim/>

  Should you use WPA now that it's available as an AirPort update?
  It's not necessarily a simple question. If you own a WPA-equipped
  wireless gateway (AirPort Extreme or other); and if all the
  machines on your network are running Panther with AirPort 3.3 and
  capable AirPort, AirPort Extreme, or third-party wireless cards;
  and if you never expect guest users who wouldn't have Panther or
  Windows XP with the WPA patch installed to access your network;
  and if you already use encryption on your network...

  Then, in a word, yes. By all means, turn WPA on, as it almost
  entirely removes the possibility that anyone will be able to
  access your network without your permission unless they talk
  you out of the password you chose.

  One more proviso: WPA has a tiny, hidden weakness that's quite
  severe but easily overcome. Don't choose a WPA password that's
  fewer than 20 characters and composed only of words found in an
  international dictionary. A well-known security expert found
  that it could be possible for a cracker to discover such short,
  easy-to-remember passwords.


Life Balance: Balanced Software for Unbalanced People
-----------------------------------------------------
  by Jeff Porten <[EMAIL PROTECTED]>

  Like many people, I have been in search of the Holy Grail of
  personal organizers for years. All of us on this quest are
  motivated by an almost religious belief that somewhere out there
  is the magical device that will turn us into Highly Effective
  People, filling every unforgiving minute with sixty seconds worth
  of distance run, as Rudyard Kipling put it in "If."

<http://www.fordham.edu/halsall/mod/kipling-if.html>

  The trail on this quest is littered knee-deep with dead hardware,
  abandoned software, and heartbreak. My own roadside includes a
  first-generation Sharp Wizard, a few Newtons, a few Palms, and
  a dozen commercial and shareware applications. Recently, though,
  I rediscovered Llamagraphics's Life Balance, and while it's not
  the end of the quest, it's a worthwhile stop on the road. (In
  the interests of full disclosure, I'm in negotiations with
  Llamagraphics to write a book about its philosophy. At the
  time of this writing, though, I'm just a happy customer.)

<http://www.llamagraphics.com/LB/LifeBalanceTop.html>


**Thinking In Balanced Terms** -- There are two basic categories
  for to-do list software. The first category is straight and
  simple, like the to-do list features in iCal or Palm Organizer,
  where the programmers say, "Here's a to-do list. It's got some
  nice features. Have at it, and good luck." The second category
  is more complex and potentially more rewarding, and says,
  "Here's a method of organizing your life, which we've implemented
  in software."

  Life Balance falls very much in the second category, and if you're
  not looking for a new method - or if this method doesn't work for
  you - you're not likely to get anything out of it. You have to buy
  into the Life Balance way of doing things, and it can take two or
  three tries before you get the hang of it. Once you do, though,
  you get much better results than with a basic to-do list.

  The premise of Life Balance is simple, although the software is
  not. Most people begin using Life Balance by starting from their
  lifetime goals, the things that they want to do with their lives.
  Or they include lifelong roles, those things that can never be
  checked off but which require constant effort and attention: be a
  supportive family member, a caring friend, politically involved,
  physically fit. If you're still not sure who you want to be when
  you grow up, you can start with all of the small things and later
  come back to see what patterns emerge. Finally, you can tell Life
  Balance how important these things are relative to each other.

  Whichever approach you take, you eventually add the things that
  need doing, from "take out the trash" to "get a law degree". (Big
  things like law degrees are broken down into smaller, doable
  steps.) As you check off items, Life Balance tracks your effort by
  category and tells you what you need to do next, prioritizing your
  upcoming tasks in order of what's important, and by how much time
  you've spent in other areas.

  For example, if you tell Life Balance it's important to you that
  you take care of your family, the software may tell you that right
  now is a good time to go buy groceries. Or let's say you note that
  your family is of utmost importance, but you don't have a lot of
  time to spend on family members not living with you. Life Balance
  will track your actions, and if you don't contact your relatives
  for too long, you'll find that the most important thing to do
  one night - when you thought you were on deadline for another
  project - is to call your mother first, and then get back to work.

  Regular usage of Life Balance will point out something crucial
  that most people don't know: the most important thing for you to
  be doing _right_now_. And if you pay close attention, you will
  start to learn, based on your actions, something very useful:
  which things you think are important to you, but actually are
  not, based on your actions.


**The Nuts and Bolts of Balance** -- Life Balance presents you
  with a single-window interface to your life. It's rather complex,
  so you might get more out of this review if you download the fully
  functional trial version and follow along using it. The Mac OS X
  version is a 2 MB download, and also includes the Palm OS version.
  (All files created with the trial version expire after 30 days,
  but the software does not; in other words, you can play with a
  demo file now without starting the clock ticking on your "real"
  trial.)

<http://www.llamagraphics.com/LB/ThirtyDayTrialP.html>

  Life Balance's interface is split into three sections. The left
  side shows your goals, tasks, places where you do things, or your
  overall balanced status. The upper right presents a detail of the
  currently selected task. The lower right shows a calendar of
  events; in Life Balance, an event is just a task that has to
  happen at a specific time.

  You begin by building your list in outline format. The crucial
  constraint to your outline is that when you're done, you should
  have only a few major goals, commonly referred to as top level
  items (or TLIs). Llamagraphics recommends between three and seven
  TLIs, partially because seven is a common upper limit on the
  number of things most people can think about at the same time.
  The TLIs are used to show you a pie chart of your overall balance,
  and if you have too many, the chart loses its effectiveness. Life
  Balance lets you have as many as you want, and I started with too
  many; over time, I found connections between some big goals, and
  grouped them together under new umbrellas.

  Every item in your outline, from the biggest lifelong goal to
  the tiniest to-do, is treated as a task. Every task has its own
  settings, and subtasks inherit the settings of their parents.
  Settings include importance, place, timing, amount of effort,
  and a notes field for anything you want to jot down.

  The best way to describe how this hangs together is with an
  example. I have a TLI of constant educational improvement. It is
  essential to my life (i.e., of highest importance), and can happen
  anywhere. Within that TLI is a subtask to learn to speak Italian,
  which is of moderate importance.

  So at some point, the Learn Italian task will move up to a point
  of prominence on the list. (I can force the issue by setting a
  deadline for it, such as two months before a trip, or by manually
  changing its importance any time I feel the need.) When it
  appears, I can't just learn Italian without breaking it into
  subtasks, so I need to set up a few more tasks: buy some software
  (happens once, low effort) and use the software (happens
  repeatedly, medium effort), or take a class (happens repeatedly
  in my calendar, medium effort). Eventually, if I feel that I've
  learned enough Italian, I can check off this master task, or I can
  simply reschedule it so it doesn't show up for another six months.

  Everything in your life goes into some part of this structure:
  your work, your volunteer time, your religious institution, your
  family and friends. One thing that takes effort when learning Life
  Balance is that if you want to balance your work and play time,
  your social life becomes part of your to-do list (it's a bit
  disconcerting when you enter someone you love as a "task"). You
  can leave things off the ledger if you wish, but that circumvents
  the point of the software.


**Oh, the Places You'll Go!** You probably don't want to be told
  it's time to go to church at 6 AM on a Wednesday. So Life Balance
  lets you set up "places" - which aren't necessarily geographical
  locations - where all of your tasks have to happen.

  Places are powerful, and confusing to most beginners. For example,
  I've set up a place called Not Working. Since I'm self-employed
  and my office is in my PowerBook, most of my "places" are
  conceptual. On the other hand, when I have work that has to be
  done at a client site, I add that place to the list. Other work
  that can be done anywhere, even for the same client, goes into a
  catch-all Work place. Reading the newspaper can happen anywhere,
  so that's just Not Working, but laundry has to be done at Home.

  Places serve as filters, so you only see the things that are
  relevant to where you are. If you have things to do that must be
  done at work, you'll only see them when you're at work - whether
  your workplace is an actual place or more a state of mind. Places
  can be open (always available) or closed (on a time schedule), and
  you can group places together. In this way, you can view master
  sets of tasks and not be bothered by the things you can't complete
  right now. When I'm home and not working, I choose that combined
  place and I see the newspaper and the laundry, but I don't see the
  things I need to do when I visit my extended family - that place
  is closed until I start to pack.


**Your Task List, the Next Next Thing** -- The fruit of all this
  labor is your master task list, which filters all of your tasks
  through various algorithms, incorporating their importance,
  deadlines, and time already spent on them and other tasks in
  your various categories.

  If this sounds like a lot of work for a simple result, you're
  right. What's easy to miss, though, is how important it is to know
  that what you're doing right now is the _right_ thing to be doing.
  My next task as I write this article is to tackle a folder of
  things I've set aside to read - in my conscious scheme of things,
  it's pretty unimportant. But I've told Life Balance it's important
  that I keep up with that category of minor tasks, and apparently
  I've been neglecting it for a while. I didn't know this; Life
  Balance informed me. More importantly, I feel comfortable setting
  things aside because I know Life Balance will bring me back to
  them later.

  Your tasks are presented as a flat list, without any hierarchical
  outline. You see only the current subtasks of a given project; I
  don't see Learn Italian, I see only Buy the Italian Software. You
  can set up any list of subtasks so you see them all at once, or
  only one at a time (if they must be completed in order).

  You assign each task an amount of effort, and get credit for that
  effort when you check it off. This determines the balance you
  bring to your various TLIs, and also reorders your other tasks
  as you check things off - which can be done automatically or
  manually. Your overall division of effort is presented in a pie
  chart, and you can change your target pie chart to devote more
  or less time to any of your TLIs.


**Falling Short of Nirvana** -- Life Balance incorporates many
  great ideas that you won't find in other life management software.
  Still, there are several areas in which it falls short.

  The first is the reason why I've devoted so many words to the Life
  Balance way of doing things. Making this software work for you
  requires you to figure out its philosophy, and then integrate
  your own way of doing things into that structure. Despite good
  documentation and an active user forum you can refer to for ideas
  and questions, relying on Life Balance involves a major adjustment
  in how you accomplish your tasks.

  For example, I've set up a place of Drop-Dead Projects to store
  deadlines that I absolutely can't miss. I needed this because
  with my initial Life Balance setup, some crucial items were being
  ignored in favor of less important tasks in my task list. A
  separate conceptual place won't be necessary once all my tasks
  are set up with accurate importance ratings and real deadlines;
  this is exactly what Life Balance is supposed to do for me. But
  my use of the software still isn't effective enough for me to
  trust the results entirely. However, this is my fault, not the
  software's, and does improve over time.

  Second, a true Holy Grail of applications would be a full personal
  information organizer, and Life Balance doesn't even try to do
  that.  You have a task list and a calendar, and that's it. There's
  no address book to connect people with tasks and no connection to
  your email. URLs in notes text are Command-clickable, but they
  don't appear to be any different than regular text (no blue and no
  underlining). The only way to link a task to a file is by creating
  an unwieldy file URL - that file on your Desktop might look like
  "file://Users/yourname/Desktop/file%20name.rtf"! It is possible to
  store and search for text and graphics in the Notes portion of any
  task, but the restricted viewing options for these notes makes
  this feature less useful than in a full-featured snippet organizer
  (many of which Matt Neuburg has reviewed in these pages).

<http://db.tidbits.com/getbits.acgi?tbser=1196>

  This brings me to the biggest failing of Life Balance: it
  offers no integration with iCal, iSync, or Address Book, and
  no AppleScript support. Synchronization is possible only with a
  Palm OS handheld, and then only if you have Life Balance installed
  on your Palm device as well (which requires an additional $15
  license). If you have a Palm OS organizer, you can move data
  through it and back into your iApps if you use both the Palm
  Conduit and Apple's iSync software; otherwise, get ready to
  retype a lot of events.

  The good news here is that Llamagraphics has told me that it is
  committed to the Macintosh platform; Life Balance started life
  on the Newton, moved on to the Palm, and only then to Windows
  and Mac desktops. Llamagraphics is run in-house on Macs, but
  is also supporting multiple operating systems with a small staff
  and can't commit to a schedule for more advanced Macintosh
  features. Until those arrive, I'm currently using a combination
  of Life Balance and iCal because my handheld device isn't running
  Palm OS, and keeping all of this organized is more work than it
  should be. (Enough work, in fact, that I'm considering returning
  to the Palm.)

  Another flaw is working with the master outline, which can be
  unwieldy - especially when you have many deeply nested items.
  Adding a new task takes a little thought; the creation is easy,
  but putting it in the right place is more difficult. A search
  feature that brings up any task nearly instantaneously helps
  greatly, but more flexibility here would be nice.

  The same can also be said about the interface. You're stuck with
  always seeing your tasks, the detail, and the calendar. If you
  want a full-screen view of your calendar like you see in iCal,
  you can't have it. This, like many other features, would be
  immediately available with AppleScript support and some shareware
  help, since you could then use iCal as a viewer for your Life
  Balance calendar. Some integration features may be possible
  shortly thanks to the capability to export Life Balance files
  in XML format; these files can be parsed with AppleScript in
  ways that are impossible with regular Life Balance data files.
  Possible, unfortunately, is a long way from available.


**Mostly Balanced** -- Despite these criticisms, if you think Life
  Balance sounds like fairly amazing software, you're correct. I
  intend to trust my life to it eventually, which you can't say
  about most applications.

  Life Balance should not be approached casually; it's not a quick
  fix, and you won't be able to integrate it into your life without
  some effort. If you do make the effort, though, this is software
  that will pay you back. Life Balance costs $65 direct from
  Llamagraphics, or $80 for a bundle license that includes a
  Palm OS installation. The trial version is a fully featured
  free download, so if you're at least somewhat interested, give
  it a spin.

  [Jeff Porten is an Internet consultant in Washington, DC, who
  practices maybe three out of seven effective habits.]

   PayBITS: Did Jeff's review of Life Balance help bring order
   to your chaos? Show your appreciation via PayBITS!
   <http://www.paypal.com/xclick/business=civitan%40jeffporten.com>
   Read more about PayBITS: <http://www.tidbits.com/paybits/>


Hot Topics in TidBITS Talk/02-Feb-04
------------------------------------
  by TidBITS Staff <[EMAIL PROTECTED]>

**Moving this list to Web Crossing** -- As part of our emerging
  content management system, the TidBITS Talk mailing list will
  shortly be run under Web Crossing. Adam and readers discuss
  the changes. (5 messages)

<http://db.tidbits.com/getbits.acgi?tlkthrd=2146>

**iPhoto 4 initial impressions** -- Check out this thread for
  a look at features that Apple planned for iPhoto 3 but never
  implemented. (7 messages)

<http://db.tidbits.com/getbits.acgi?tlkthrd=2142>




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