TidBITS#715/02-Feb-04
=====================
Do you keep several to-do lists, but still feel disorganized?
Perhaps you need a fresh approach: Jeff Porten examines Life
Balance and its organizational philosophy. Apple announces a
repair program for some faulty iBooks, updates the WPA security
in AirPort cards, and releases a new security update. Also,
we note the release of BBEdit 7.1.2, clarify a Retrospect 6
detail from last week, and announce a limited time discount
on Take Control orders.
Topics:
MailBITS/02-Feb-04
Apple Announces Replacements for Some iBook Logic Boards
Apple Slips WPA Security into Original AirPort Cards
Life Balance: Balanced Software for Unbalanced People
Hot Topics in TidBITS Talk/02-Feb-04
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Copyright 2004 TidBITS: Reuse governed by Creative Commons license
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MailBITS/02-Feb-04
------------------
**Apple Releases Safari 1.2, Java 1.4.2** -- Apple today updated
Safari to version 1.2, rolling in a few new features and improving
performance. Safari 1.2 now boasts improved compatibility with Web
sites and Web applications, the capability to resume interrupted
downloads, and support for personal certificate authentication.
The browser also offers full keyboard access, meaning you can
now navigate Web pages without using the mouse, and supports
LiveConnect, a technology some sites use for communicating between
JavaScript and Java applets. The LiveConnect feature requires Java
1.4.2, also announced today. Safari 1.2 is a 7.7 MB download via
Software Update or as a 7 MB separate download, and requires
Mac OS X 10.3 Panther. Java 1.4.2, which additionally offers
performance and stability improvements, requires Mac OS X 10.3.1
or later and is a 29.4 MB download via Software Update. [JLC]
<http://www.apple.com/safari/>
<http://www.apple.com/java/>
**BBEdit 7.1.2 Available** -- Bare Bones Software has released
BBEdit 7.1.2, an update to its professional-level text, HTML, and
programming editor. As usual, the product release notes detail
new features and copious adjustments and fixes; of special note
are the ability to press Command-period to interrupt long-running
grep searches (handy when you mess up an expression used to cull
through a 60 MB log file!) and the option to specify alternate
ports for SFTP connections. BBEdit's built-in FTP client no longer
sends NOOP commands to remote FTP servers every 30 seconds; BBEdit
used to do this to try to keep the FTP session open, but if there
was a problem or network congestion, BBEdit could stall. BBEdit
7.1.2 is free to registered users of BBEdit 7, and it is available
as a 12.9 MB disk image for either Mac OS 9 or Mac OS X 10.2 or
later. [GD]
<http://www.barebones.com/support/bbedit/updates.shtml>
<http://www.barebones.com/support/bbedit/current_notes.shtml>
**Retrospect 6.0 and Mac OS X Server** -- In last week's TidBITS
article about the release of Dantz Development's Retrospect 6.0,
we made a small error when talking about compatibility with Mac
OS X Server. Retrospect Server can back up Mac OS X Server, either
by running on the same Mac or using remote Retrospect Client
software. In contrast, the less-expensive Retrospect Workgroup
_cannot_ back up Mac OS X Server machines using Retrospect Client,
but it _can_ back up Mac OS X Server if it's running on the same
Mac (we missed that final detail). It's a subtle point, but
for offices whose backup servers run Mac OS X Server, it's a
difference of $200 in the upgrade price and more when buying
a new copy. [GF]
<http://db.tidbits.com/getbits.acgi?tbart=07515>
<http://www.dantz.com/>
**Security Update 2004-01-26 Released** -- Apple has released
Security Update 2004-01-26 for Mac OS X 10.1.5, Mac OS X 10.2.8
Jaguar, and Mac OS X 10.3.2 Panther (both normal and server
versions). The update addresses a slew of potential security
issues, including problems with the AppleShare server, Apache
1.3 and 2, Classic, Mail, Safari, Windows File Sharing, and more.
It's easiest to get the update through Software Update, though
individual updates are available from Apple's download site.
The size of the download ranges from 2.2 MB to 7.8 MB, depending
on the version you need, but as always with security updates,
they're worth getting. [ACE]
<http://docs.info.apple.com/article.html?artnum=61798>
<http://www.info.apple.com/support/downloads.html>
**10 Percent Off Your Next Take Control Order** -- I messed up big
time. At Macworld Expo a few weeks ago, we wanted to give Take
Control cards to people we talked to about our electronic book
series, and we thought it would be helpful to have the cards be
coupons, so people would have additional incentive to hang on
to them. Jeff Carlson designed some cool cards; we had them
professionally printed; our authors handed out a bunch at the
show; and then we sat back and watched absolutely nothing happen.
We had written it off as a failed experiment, but last Friday I
heard from someone who found the code was invalid when he tried
to use the coupon. I investigated and had the stomach-wrenching
realization that I had never activated the coupon in eSellerate's
interface, guaranteeing it wouldn't work. I activated it
immediately, but since we have no way of knowing who may have
had trouble, we're opening the discount up to all TidBITS readers
and extending the expiration date through the end of February.
The coupon is good for 10 percent off your next order; just enter
code CPN31212MCW when placing an order. I'll go and take my wet
noodle flogging now. [ACE]
<http://www.tidbits.com/takecontrol/>
Apple Announces Replacements for Some iBook Logic Boards
--------------------------------------------------------
by Geoff Duncan <[EMAIL PROTECTED]>
Apple has announced an iBook Logic Board Repair Extension Program
for some iBook models made between May 2002 and April 2003 which
suffer from specific problems with the built-in and/or external
display including a blank screen at startup, lines on the screen,
scrambled video, or intermittent video. Once Apple determines a
specific iBook is affected by the display problem, it will repair
or replace the iBook's logic board at no charge. Apple says
customers who have already been charged for repair of this problem
will be contacted and reimbursed.
<http://www.apple.com/support/ibook/faq/>
The specific iBook models affected have serial numbers ranging
from UV220XXXXXX to UV318XXXXXX and are sometimes called by the
following model names:
* iBook (14.1 LCD 32 VRAM)
* iBook (32 VRAM)
* iBook (Opaque 16 VRAM)
* iBook (14.1 LCD 16 VRAM)
* iBook (16 VRAM)
To participate in the program, customers need to contact an Apple
support representative or an Authorized Apple Service Provider;
in the U.S., customers can call 800/275-2273 to locate a service
provider. The repair program will be available for three years
after the first retail sale of an affected iBook, although Apple
says it may provide further repair extensions if necessary.
Apple Slips WPA Security into Original AirPort Cards
----------------------------------------------------
by Glenn Fleishman <[EMAIL PROTECTED]>
Apple's recent AirPort 3.3 software update extends a new, robust
security option to users of the original AirPort Cards as long as
they are running Mac OS X 10.3 Panther. The new security standard,
known as WPA (Wi-Fi Protected Access), repairs holes in WEP
(Wireless Equivalent Privacy), an earlier standard that allowed,
among other problems, an encryption key to be cracked with
relative ease with freely available software. AirPort 3.3 is
available via Software Update or from the link below, which
also offers additional information. It's an 8.5 MB download.
<http://db.tidbits.com/getbits.acgi?tbart=06520>
<http://docs.info.apple.com/article.html?artnum=120299>
Apple's previous AirPort 3.2 release updated the AirPort Extreme
Card and AirPort Extreme Base Station, which use the newer 802.11g
standard of wireless networking, to offer support for both a
personal and a business-class flavor of WPA. The AirPort 3.3
release includes support for older 802.11b AirPort Cards, but
not AirPort Base Stations, and installs only under Panther.
<http://db.tidbits.com/getbits.acgi?tbart=07421>
Information provided by Proxim, the company that purchased the
Orinoco line of wireless cards and access points from which the
AirPort Card and AirPort Base Station were derived, has already
stated that there is no way to provide WPA support in the gateway
product that they made, which is functionally identical to the
AirPort Base Station. So don't look for an upgrade there.
If you want the security of WPA without the cost of an AirPort
Extreme Base Station ($200 or $250), you could consider a Linksys
WRT54G, which relies on the same chips as the AirPort Extreme
series, supports WPA, and costs $80 at Amazon.com at this writing.
The Linksys unit doesn't bridge AppleTalk, so older printers and
AppleShare servers that rely on AppleTalk won't pass it between
wired and wireless network segments.
<http://www.amazon.com/exec/obidos/ASIN/B00007KDVI/tidbitselectro00/ref=nosim/>
Should you use WPA now that it's available as an AirPort update?
It's not necessarily a simple question. If you own a WPA-equipped
wireless gateway (AirPort Extreme or other); and if all the
machines on your network are running Panther with AirPort 3.3 and
capable AirPort, AirPort Extreme, or third-party wireless cards;
and if you never expect guest users who wouldn't have Panther or
Windows XP with the WPA patch installed to access your network;
and if you already use encryption on your network...
Then, in a word, yes. By all means, turn WPA on, as it almost
entirely removes the possibility that anyone will be able to
access your network without your permission unless they talk
you out of the password you chose.
One more proviso: WPA has a tiny, hidden weakness that's quite
severe but easily overcome. Don't choose a WPA password that's
fewer than 20 characters and composed only of words found in an
international dictionary. A well-known security expert found
that it could be possible for a cracker to discover such short,
easy-to-remember passwords.
Life Balance: Balanced Software for Unbalanced People
-----------------------------------------------------
by Jeff Porten <[EMAIL PROTECTED]>
Like many people, I have been in search of the Holy Grail of
personal organizers for years. All of us on this quest are
motivated by an almost religious belief that somewhere out there
is the magical device that will turn us into Highly Effective
People, filling every unforgiving minute with sixty seconds worth
of distance run, as Rudyard Kipling put it in "If."
<http://www.fordham.edu/halsall/mod/kipling-if.html>
The trail on this quest is littered knee-deep with dead hardware,
abandoned software, and heartbreak. My own roadside includes a
first-generation Sharp Wizard, a few Newtons, a few Palms, and
a dozen commercial and shareware applications. Recently, though,
I rediscovered Llamagraphics's Life Balance, and while it's not
the end of the quest, it's a worthwhile stop on the road. (In
the interests of full disclosure, I'm in negotiations with
Llamagraphics to write a book about its philosophy. At the
time of this writing, though, I'm just a happy customer.)
<http://www.llamagraphics.com/LB/LifeBalanceTop.html>
**Thinking In Balanced Terms** -- There are two basic categories
for to-do list software. The first category is straight and
simple, like the to-do list features in iCal or Palm Organizer,
where the programmers say, "Here's a to-do list. It's got some
nice features. Have at it, and good luck." The second category
is more complex and potentially more rewarding, and says,
"Here's a method of organizing your life, which we've implemented
in software."
Life Balance falls very much in the second category, and if you're
not looking for a new method - or if this method doesn't work for
you - you're not likely to get anything out of it. You have to buy
into the Life Balance way of doing things, and it can take two or
three tries before you get the hang of it. Once you do, though,
you get much better results than with a basic to-do list.
The premise of Life Balance is simple, although the software is
not. Most people begin using Life Balance by starting from their
lifetime goals, the things that they want to do with their lives.
Or they include lifelong roles, those things that can never be
checked off but which require constant effort and attention: be a
supportive family member, a caring friend, politically involved,
physically fit. If you're still not sure who you want to be when
you grow up, you can start with all of the small things and later
come back to see what patterns emerge. Finally, you can tell Life
Balance how important these things are relative to each other.
Whichever approach you take, you eventually add the things that
need doing, from "take out the trash" to "get a law degree". (Big
things like law degrees are broken down into smaller, doable
steps.) As you check off items, Life Balance tracks your effort by
category and tells you what you need to do next, prioritizing your
upcoming tasks in order of what's important, and by how much time
you've spent in other areas.
For example, if you tell Life Balance it's important to you that
you take care of your family, the software may tell you that right
now is a good time to go buy groceries. Or let's say you note that
your family is of utmost importance, but you don't have a lot of
time to spend on family members not living with you. Life Balance
will track your actions, and if you don't contact your relatives
for too long, you'll find that the most important thing to do
one night - when you thought you were on deadline for another
project - is to call your mother first, and then get back to work.
Regular usage of Life Balance will point out something crucial
that most people don't know: the most important thing for you to
be doing _right_now_. And if you pay close attention, you will
start to learn, based on your actions, something very useful:
which things you think are important to you, but actually are
not, based on your actions.
**The Nuts and Bolts of Balance** -- Life Balance presents you
with a single-window interface to your life. It's rather complex,
so you might get more out of this review if you download the fully
functional trial version and follow along using it. The Mac OS X
version is a 2 MB download, and also includes the Palm OS version.
(All files created with the trial version expire after 30 days,
but the software does not; in other words, you can play with a
demo file now without starting the clock ticking on your "real"
trial.)
<http://www.llamagraphics.com/LB/ThirtyDayTrialP.html>
Life Balance's interface is split into three sections. The left
side shows your goals, tasks, places where you do things, or your
overall balanced status. The upper right presents a detail of the
currently selected task. The lower right shows a calendar of
events; in Life Balance, an event is just a task that has to
happen at a specific time.
You begin by building your list in outline format. The crucial
constraint to your outline is that when you're done, you should
have only a few major goals, commonly referred to as top level
items (or TLIs). Llamagraphics recommends between three and seven
TLIs, partially because seven is a common upper limit on the
number of things most people can think about at the same time.
The TLIs are used to show you a pie chart of your overall balance,
and if you have too many, the chart loses its effectiveness. Life
Balance lets you have as many as you want, and I started with too
many; over time, I found connections between some big goals, and
grouped them together under new umbrellas.
Every item in your outline, from the biggest lifelong goal to
the tiniest to-do, is treated as a task. Every task has its own
settings, and subtasks inherit the settings of their parents.
Settings include importance, place, timing, amount of effort,
and a notes field for anything you want to jot down.
The best way to describe how this hangs together is with an
example. I have a TLI of constant educational improvement. It is
essential to my life (i.e., of highest importance), and can happen
anywhere. Within that TLI is a subtask to learn to speak Italian,
which is of moderate importance.
So at some point, the Learn Italian task will move up to a point
of prominence on the list. (I can force the issue by setting a
deadline for it, such as two months before a trip, or by manually
changing its importance any time I feel the need.) When it
appears, I can't just learn Italian without breaking it into
subtasks, so I need to set up a few more tasks: buy some software
(happens once, low effort) and use the software (happens
repeatedly, medium effort), or take a class (happens repeatedly
in my calendar, medium effort). Eventually, if I feel that I've
learned enough Italian, I can check off this master task, or I can
simply reschedule it so it doesn't show up for another six months.
Everything in your life goes into some part of this structure:
your work, your volunteer time, your religious institution, your
family and friends. One thing that takes effort when learning Life
Balance is that if you want to balance your work and play time,
your social life becomes part of your to-do list (it's a bit
disconcerting when you enter someone you love as a "task"). You
can leave things off the ledger if you wish, but that circumvents
the point of the software.
**Oh, the Places You'll Go!** You probably don't want to be told
it's time to go to church at 6 AM on a Wednesday. So Life Balance
lets you set up "places" - which aren't necessarily geographical
locations - where all of your tasks have to happen.
Places are powerful, and confusing to most beginners. For example,
I've set up a place called Not Working. Since I'm self-employed
and my office is in my PowerBook, most of my "places" are
conceptual. On the other hand, when I have work that has to be
done at a client site, I add that place to the list. Other work
that can be done anywhere, even for the same client, goes into a
catch-all Work place. Reading the newspaper can happen anywhere,
so that's just Not Working, but laundry has to be done at Home.
Places serve as filters, so you only see the things that are
relevant to where you are. If you have things to do that must be
done at work, you'll only see them when you're at work - whether
your workplace is an actual place or more a state of mind. Places
can be open (always available) or closed (on a time schedule), and
you can group places together. In this way, you can view master
sets of tasks and not be bothered by the things you can't complete
right now. When I'm home and not working, I choose that combined
place and I see the newspaper and the laundry, but I don't see the
things I need to do when I visit my extended family - that place
is closed until I start to pack.
**Your Task List, the Next Next Thing** -- The fruit of all this
labor is your master task list, which filters all of your tasks
through various algorithms, incorporating their importance,
deadlines, and time already spent on them and other tasks in
your various categories.
If this sounds like a lot of work for a simple result, you're
right. What's easy to miss, though, is how important it is to know
that what you're doing right now is the _right_ thing to be doing.
My next task as I write this article is to tackle a folder of
things I've set aside to read - in my conscious scheme of things,
it's pretty unimportant. But I've told Life Balance it's important
that I keep up with that category of minor tasks, and apparently
I've been neglecting it for a while. I didn't know this; Life
Balance informed me. More importantly, I feel comfortable setting
things aside because I know Life Balance will bring me back to
them later.
Your tasks are presented as a flat list, without any hierarchical
outline. You see only the current subtasks of a given project; I
don't see Learn Italian, I see only Buy the Italian Software. You
can set up any list of subtasks so you see them all at once, or
only one at a time (if they must be completed in order).
You assign each task an amount of effort, and get credit for that
effort when you check it off. This determines the balance you
bring to your various TLIs, and also reorders your other tasks
as you check things off - which can be done automatically or
manually. Your overall division of effort is presented in a pie
chart, and you can change your target pie chart to devote more
or less time to any of your TLIs.
**Falling Short of Nirvana** -- Life Balance incorporates many
great ideas that you won't find in other life management software.
Still, there are several areas in which it falls short.
The first is the reason why I've devoted so many words to the Life
Balance way of doing things. Making this software work for you
requires you to figure out its philosophy, and then integrate
your own way of doing things into that structure. Despite good
documentation and an active user forum you can refer to for ideas
and questions, relying on Life Balance involves a major adjustment
in how you accomplish your tasks.
For example, I've set up a place of Drop-Dead Projects to store
deadlines that I absolutely can't miss. I needed this because
with my initial Life Balance setup, some crucial items were being
ignored in favor of less important tasks in my task list. A
separate conceptual place won't be necessary once all my tasks
are set up with accurate importance ratings and real deadlines;
this is exactly what Life Balance is supposed to do for me. But
my use of the software still isn't effective enough for me to
trust the results entirely. However, this is my fault, not the
software's, and does improve over time.
Second, a true Holy Grail of applications would be a full personal
information organizer, and Life Balance doesn't even try to do
that. You have a task list and a calendar, and that's it. There's
no address book to connect people with tasks and no connection to
your email. URLs in notes text are Command-clickable, but they
don't appear to be any different than regular text (no blue and no
underlining). The only way to link a task to a file is by creating
an unwieldy file URL - that file on your Desktop might look like
"file://Users/yourname/Desktop/file%20name.rtf"! It is possible to
store and search for text and graphics in the Notes portion of any
task, but the restricted viewing options for these notes makes
this feature less useful than in a full-featured snippet organizer
(many of which Matt Neuburg has reviewed in these pages).
<http://db.tidbits.com/getbits.acgi?tbser=1196>
This brings me to the biggest failing of Life Balance: it
offers no integration with iCal, iSync, or Address Book, and
no AppleScript support. Synchronization is possible only with a
Palm OS handheld, and then only if you have Life Balance installed
on your Palm device as well (which requires an additional $15
license). If you have a Palm OS organizer, you can move data
through it and back into your iApps if you use both the Palm
Conduit and Apple's iSync software; otherwise, get ready to
retype a lot of events.
The good news here is that Llamagraphics has told me that it is
committed to the Macintosh platform; Life Balance started life
on the Newton, moved on to the Palm, and only then to Windows
and Mac desktops. Llamagraphics is run in-house on Macs, but
is also supporting multiple operating systems with a small staff
and can't commit to a schedule for more advanced Macintosh
features. Until those arrive, I'm currently using a combination
of Life Balance and iCal because my handheld device isn't running
Palm OS, and keeping all of this organized is more work than it
should be. (Enough work, in fact, that I'm considering returning
to the Palm.)
Another flaw is working with the master outline, which can be
unwieldy - especially when you have many deeply nested items.
Adding a new task takes a little thought; the creation is easy,
but putting it in the right place is more difficult. A search
feature that brings up any task nearly instantaneously helps
greatly, but more flexibility here would be nice.
The same can also be said about the interface. You're stuck with
always seeing your tasks, the detail, and the calendar. If you
want a full-screen view of your calendar like you see in iCal,
you can't have it. This, like many other features, would be
immediately available with AppleScript support and some shareware
help, since you could then use iCal as a viewer for your Life
Balance calendar. Some integration features may be possible
shortly thanks to the capability to export Life Balance files
in XML format; these files can be parsed with AppleScript in
ways that are impossible with regular Life Balance data files.
Possible, unfortunately, is a long way from available.
**Mostly Balanced** -- Despite these criticisms, if you think Life
Balance sounds like fairly amazing software, you're correct. I
intend to trust my life to it eventually, which you can't say
about most applications.
Life Balance should not be approached casually; it's not a quick
fix, and you won't be able to integrate it into your life without
some effort. If you do make the effort, though, this is software
that will pay you back. Life Balance costs $65 direct from
Llamagraphics, or $80 for a bundle license that includes a
Palm OS installation. The trial version is a fully featured
free download, so if you're at least somewhat interested, give
it a spin.
[Jeff Porten is an Internet consultant in Washington, DC, who
practices maybe three out of seven effective habits.]
PayBITS: Did Jeff's review of Life Balance help bring order
to your chaos? Show your appreciation via PayBITS!
<http://www.paypal.com/xclick/business=civitan%40jeffporten.com>
Read more about PayBITS: <http://www.tidbits.com/paybits/>
Hot Topics in TidBITS Talk/02-Feb-04
------------------------------------
by TidBITS Staff <[EMAIL PROTECTED]>
**Moving this list to Web Crossing** -- As part of our emerging
content management system, the TidBITS Talk mailing list will
shortly be run under Web Crossing. Adam and readers discuss
the changes. (5 messages)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2146>
**iPhoto 4 initial impressions** -- Check out this thread for
a look at features that Apple planned for iPhoto 3 but never
implemented. (7 messages)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2142>
$$
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