As promised to @Cd.K. I had a look at one of the Blender forums;

https://devtalk.blender.org/t/i-love-blender-so-ive-spent-a-bit-of-time-designing-a-better-ui-workflow-what-do-you-think/9693

Blender seems to be using the open source Discourse forum software;

https://meta.discourse.org/

Which offers some very attractive global forum features;

*Up-voting posts
*Sort posts by 'most liked' 
*Easy copy links to specific posts
*Comment history
*Links to posts which answer particular points in a thread
*A lot of stats.
*Status badges for users
*Sortable tags
*create a wiki from a post
*And more... 

Ilya has kicked off a discussion about it here;
https://groups.google.com/forum/m/#!topic/TiddlyWiki/y0_tXU6b8oM

Obviously by now there are many more sophisticated alternatives to Google 
Groups and finding replacement software that could be migrated to painlessly 
would solve a lot of the problems users are outlining here about Google Groups. 

It's definitely not off-topic. Forum functionality is an influence on 
collaboration for many so the question of alternatives will be on the Agenda 
for sure, but choosing new forum software wasn't the initial motivation for 
this particular Collaboration Conference exercise. 

My starting point was 'Google Groups is limited but it is what we're stuck 
with, lets make the most of it'. It's still going after 14 years, can we 
squeeze some more uses out of it?

Maybe we're not stuck with it? Let's see, but if we were to replace Google 
Groups tomorrow the goal of this Conference would still be valid I think - to 
explore nitty gritty, coalface methods of collaborating within a thread on a 
shared 'project'. I think that problem will exist regardless of the 
sophistication of the forum software but we'll see what the discussion turns up.
 
I'm thinking practical questions like,

* 'how to call and carry out a vote among thread participants?' 
* 'is a project leader necessary?'
* 'how to elect a Lead?'
* 'how to agree a decision?'
* 'how to allocate tasks?'
* 'how to agree a timetable?'
* 'how to monitor and track progress?'

Those practical questions are difficult to answer once a thread is up and 
running because it's very distracting setting up the rules of the game once 
it's started.

Hence this attempt to answer them outside of any ongoing thread.

I'm looking for low-tech, low maintenance, inventive answers to those practical 
questions really, dead simple methods of cooperating on shared projects, on 
Google Groups at the moment, but methods that are probably applicable on any 
forum software.

Is it as simple as asking 'who wants to collaborate?' or 'lets have a vote on 
that'?

Still time to post thoughts or solutions before we close here later today and 
move on to the Survey, thanks for your patience!

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