Hi all, I like the idea. This is certainly part of the procurement/delivery processes that can be quite complex.
We need to consider this: - does this need to tie in with an agreement? Deliveries should not be processed if no contract is in place (SLA, etc) - the deliveries that go directly to cost centers should go to a sub ledger to be able to track the expenses (and the appropriate gl transactions should be generated) and reconciliation - a purchase order can be generated periodically and automatically (based on the agreement id of the deliveries) to link all the deliveries of a given vendor/supplier for a given period - the invoice needs to be linked to agreement and purchase order We need to keep aware that registrations may be disjunct in time. A registration of a delivery of expense goods or services may happen later than the invoice for the cost. Or even after a booking (fiscal) period has been closed. Correction should be possible. Best regards, Pierre Smits ORRTIZ.COM <http://www.orrtiz.com> OFBiz based solutions & services OEM - the independent OFBiz Extensions Marketplace http://oem.ofbizci.net/oci-2/ On Wed, Aug 2, 2017 at 6:54 AM, Tejas Khanna <[email protected] > wrote: > Hello Arun, > Thanks for appreciating the idea. > Yes, We will use the existing Invoice data model for implementing the > Expense management. > > Thanks > Tejas Khanna > HotWax Systems > > On Tue, Aug 1, 2017 at 2:21 PM, Arun Patidar <arun.patidar@hotwaxsystems. > com > > wrote: > > > Hi Tejas, > > > > Managing company expenses separately using voucher is a good idea. Looks > > like you are going to use existing Invoice data model for creating > voucher. > > > > -- > > Thanks & Regards > > --- > > Arun Patidar > > > > > > On Thu, Jul 27, 2017 at 6:29 PM, Tejas Khanna < > > [email protected]> wrote: > > > > > Dear All, > > > We would like to propose the idea of introducing support for Expense > > > Management within any kind of business. Many a time a variety of > expense > > > type(consumable) item & services like stationery, office supplies, > > computer > > > accessories, monthly services etc. are supplied to multiple locations > of > > > the company by different vendors. But they don't necessarily follow the > > > same procure to pay process as that of regular saleable merchandise > > > supplied by other vendors. > > > > > > A typical business case could be that a vendor of stationary items or a > > > vendor responsible for delivering hardware maintenance services sends > > > consolidated invoice to Corporate office against multiple > > > shipments/delivery of such items/services at different company > locations > > > without necessarily having a systemic Purchase Order in place. but > still, > > > it all requires to be tracked and reconciled against receipts at each > > > location and properly vouched for accounting purposes to release the > > timely > > > payment to vendors. > > > > > > In order to support the AP processing, such kind of invoices need to be > > > vouched with respect to each vendor and payment needs to be processed > by > > > accounting for such multiple vouchers within any given accounting > period > > > for the corresponding vendor. > > > > > > We are planning to implement this voucher based invoice processing > > feature > > > in Ofbiz soon and would welcome any kind of early inputs/feedback/past > > > experiences. > > > > > > Thanks > > > Tejas Khanna > > > HotWax Systems > > > > > >
