At 17:36 07/07/2007 +0100, K Yogendran wrote:
I have just installed Open Office 2.2 and did a few letters etc. I am rather disappointed that after making a list of addresses, I could not sort the names in alphabetical order. I tried Tools, Formatting, Insert and various other options without any success. Could you please help.
You are not exactly helping anyone to help you here. Tools and so on are menus, of course, not operations in themselves. What items there did you expect to sort the data for you? Did you find Tools | Sort...? What did it do when you tried it?
In what form is your list of addresses? Is it a Writer (text) document? If so, select the items you need to sort and then use Tools | Sort... to sort them.
Note that this will sort *paragraphs* alphabetically, so your items need to be single paragraphs. If you have entered your addresses laid out on multiple lines, as if for an envelope, you may have pressed Enter at the end of each line. In this case, each line of each address will be a separate paragraph and the lines of different addresses will become jumbled up when you sort them. This is not what you need! To avoid this, start a new line within each address by creating a line break instead of a paragraph break. To do this, press Shift+Enter instead of Enter. You will also have to space your addresses by setting paragraph spacing in the proper way, rather than by using typewriter-style empty paragraphs. You can see which lines end in paragraph breaks and which in line breaks if you turn on the display of non-printing characters.
Alternatively, you could usefully create your list as a spreadsheet in Calc instead. This probably gives you easier control over the result. In Calc, sort items using Data | Sort... .
I trust this helps. Brian Barker --------------------------------------------------------------------- To unsubscribe, e-mail: [EMAIL PROTECTED] For additional commands, e-mail: [EMAIL PROTECTED]
