At 10:45 12/01/2008 -0600, S M Canterberry wrote:
When I create and send a document to a colleague, she opens the
document in Word and it comes up as Final Markup Showing. What
changes do I need to make in OpenOffice so that, when she opens my
document, it just comes up as Final? We are creating legal
documents, and I can't send directly to our clients until I get this fixed.
This question is a little ambiguous.
Are you asking just that the default behaviour of the .doc file, when
opened in Word, will be not to display the changes? In fact, I'm not
sure that you can do this: even between versions of Word, I believe
that this behaviour is a bit of a minefield. In particular, removing
the tick from Edit | Changes > | Show in Writer does not prevent the
display of changes in Word. And anyway, if you achieved this, it
would be a quick move for your correspondents to switch on the
display of changes - intentionally or otherwise. I can't think that
you would be happy with that.
If, instead (and as I imagine), you want the changes not to show or
to be able to be shown - so that the recipient cannot discover the
editing process you went through - the simplest way is just to accept
the changes, of course. Go to Edit | Changes > | Accept or Reject...
and select Accept All.
Perhaps you want to keep the record of the changes in your document,
but still not to allow recipients to see them? In that case, the
obvious solution is to keep your own copy of the document (preferably
as a native .odt file) and save a separate copy whenever you need to
pass it on. Accept all the changes and then use File | Save As... to
create your required clean .doc version.
Another possibility, of course, is to use a file format designed for
final versions, not .doc (or .odt, for that matter) - which is
designed for documents potentially requiring further editing. How
about exporting your final version as a PDF file and sending that?
This is a genuine problem for those distributing edited documents:
the UK government was embarrassed not so long ago after distributing
an announcement as a Word file with hidden changes. Recipients -
including the press - were able effectively to follow the debate that
had resulted in the published policy.
I trust this helps.
Brian Barker
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