Just curious, Rhonda, why does your ACQ person purge things *yearly*?? I do acquisitions - both book and video - using Ex Libris's Aleph system, and I can't imagine any reason one would need to actually purge order records. We've been using Ex Libris for 6 or 7 years now, and I have order records for everything I've purchased since we migrated to them. I realize we're small and you're a large institution, but I also can't imagine that your system has size limitations which would require that order records be purged anywhere near that often.
I find myself turning to my order records quite a lot. Susan at Wabash College From: [email protected] [mailto:[email protected]] On Behalf Of Rosen, Rhonda J. Sent: Tuesday, October 19, 2010 6:52 PM To: [email protected] Subject: [Videolib] record management Hello everyone, I am curious, and eager to find a new way to manage my ordering records.... I assume by now we all order via an online system - we use Innovative. We enter our media order record, note receipt, etc. in this system. In the past, we had an Acquisitions Librarian who purged the database every year, so we Kept a paper trail also - it would come in handy if I ever needed to replace an item, or look back for whatever reason. I'm curious - how does this work for you all? How long do you keep information? Do you keep any kind of backup records? Do you download from your online catalog? I don't look back often, but all this talk about replacing VHS collection with DVD makes me wonder if I should keep "provenance" for replacing them..... Anyone ? Rhonda Rhonda Rosen| Head, Media & Access Services William H. Hannon Library | Loyola Marymount University One LMU Drive, MS 8200 | Los Angeles, CA 90045-2659 [email protected]|<mailto:[email protected]|> 310/338-4584| http://library.lmu.edu<http://library.lmu.edu/> "You see, I don't believe that libraries should be drab places where people sit in silence, and that's been the main reason for our policy of employing wild animals as librarians." --Monty Python
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
