If our library or the SDS Office (Student Disability Services) has to spend money to have captions added, we are going to retain that captioned video for the 'just in case' future students needs.
I always ask permission and cite the ADA when requesting that permission. I have never been denied permission to make a captioned copy. Some copyright owners have actually sent a digital transcription file so we could more easily make our own copy. What we are now considering is where to retain the captioned DVDs. We are not considering putting them into our general circulating video collection, since it was a copy that we requested permission to caption for the use of a student(s) with needs. Also, our thinking is if we send it to the SDS office, we have lost control over a copy that should not be widely circulated. We are discussing where to retain in our library, but are considering putting a note in our bibliographic or item record that says we have a captioned copy that can be requested for use through the SDS Office. That way it can be discoverable and other faculty and patrons in need can formally request it through SDS. This also allows SDS to keep track of any information in whatever way they need to. Also, due to patron confidentiality, we would not want to know the patron's name so privacy can be maintained through the SDS Office. Someone at a Library Service Desk assisting a patron would be able to see this information in the records and could be referred to SDS. SDS would contact our Library and we would have the captioned disc sent to their office, thereby maintaining the student's confidentiality. I don't think there is a perfect solution on how to handle captioning and captioned videos, but we are striving to take into consideration several factors: it is a copy we specifically requested permission to caption, we maintain for use by future identified students with needs, and we make it discoverable so others are aware a captioned copy exits. I am definitely interested in learning how other libraries are handling these materials. Jeanne Little On Wed, Mar 25, 2015 at 4:01 PM, Dennis Doros <[email protected]> wrote: > I don't know the legality of making them without permission from the > distributor but I can say that we have never refused a request as long as > the institution has purchased a copy (home video or institutional) of the > Milestone DVD or Blu-ray legally from us or wherever. And I would gladly > permit keeping it in the archive for future use if needed. But I wouldn't > like the dupe copy put out in the general collection. > > One thing I have to say is that whether it was the Americans with > Disabilities Act and the increased need or just new technology, the cost of > adding SDH titles has dropped so significantly (and the knowledge that > Itunes and Amazon will usually require them) that for at least the feature > of a DVD, we've been able to afford it for most of our new releases these > days. > > Is that the case for most releases by distributors? > > > Best regards, > Dennis Doros > Milestone Film & Video > PO Box 128 / Harrington Park, NJ 07640 > Phone: 201-767-3117 / Fax: 201-767-3035 / Email: [email protected] > > Visit our main website! www.milestonefilms.com > Visit our new websites! www.mspresents.com, www.portraitofjason.com, > www.shirleyclarkefilms.com, > To see or download our 2014 Video Catalog, click here > <http://cdn.shopify.com/s/files/1/0150/7896/files/2014MilestoneVideoCatalog.pdf?75> > ! > > > Support "Milestone Film" on Facebook > <http://www.facebook.com/pages/Milestone-Film/22348485426> and Twitter > <https://twitter.com/#!/MilestoneFilms>! > > > On Wed, Mar 25, 2015 at 12:33 PM, Chris Lewis <[email protected]> wrote: > >> Hi Kim, >> >> We do not keep the captioned copies in the library after the semester >> they are requested because of the situation you mentioned. We send them >> back to the DS office and they can do what they want with them. In most >> cases the captioned copy will never be used again but that's okay because >> our primary concern is access to the current student. >> >> >> On Wed, Mar 25, 2015 at 12:09 PM, Stanton, Kim <[email protected]> >> wrote: >> >>> Hi all, >>> >>> >>> >>> I’ve been working with my Office of Disability Accommodation for the >>> past few months to get students with hearing impairments access to closed >>> caption versions of films they have been assigned to watch for class. >>> Recently we paid for had a handful of films to be sent out for captioning >>> by a vendor. I don’t the specifics, but ODA relied on Americans with >>> Disabilities Act to justify making the copy. I believe Fair Use can also be >>> employed for this purpose. Either way, we did not seek permission from the >>> copyright holder, we relied on exception in the law. >>> >>> >>> >>> Now there are two copies of the film – the original library copy and >>> this new CC copy. How should this second CC copy be managed? ODA wants the >>> library to manage access, but I don’t think legally we can add it to the >>> circulating collection. What are the legalities or best practices for >>> managing these kinds of items? >>> >>> >>> >>> Thank you! >>> >>> Kim >>> >>> >>> >>> Kim Stanton >>> >>> Head, Media Library >>> >>> University of North Texas >>> >>> [email protected] >>> >>> P:(940) 565-4832 >>> >>> >>> >>> VIDEOLIB is intended to encourage the broad and lively discussion of >>> issues relating to the selection, evaluation, acquisition,bibliographic >>> control, preservation, and use of current and evolving video formats in >>> libraries and related institutions. It is hoped that the list will serve as >>> an effective working tool for video librarians, as well as a channel of >>> communication between libraries,educational institutions, and video >>> producers and distributors. >>> >>> >> >> >> -- >> Chris Lewis American University Library 202.885.3257 >> >> >> >> VIDEOLIB is intended to encourage the broad and lively discussion of >> issues relating to the selection, evaluation, acquisition,bibliographic >> control, preservation, and use of current and evolving video formats in >> libraries and related institutions. It is hoped that the list will serve as >> an effective working tool for video librarians, as well as a channel of >> communication between libraries,educational institutions, and video >> producers and distributors. >> >> > > VIDEOLIB is intended to encourage the broad and lively discussion of > issues relating to the selection, evaluation, acquisition,bibliographic > control, preservation, and use of current and evolving video formats in > libraries and related institutions. It is hoped that the list will serve as > an effective working tool for video librarians, as well as a channel of > communication between libraries,educational institutions, and video > producers and distributors. > > -- Rod Library - Room 250 Collection Management & Special Services University of Northern Iowa Cedar Falls, IA 50614-3675 319-273-7255
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
