Lindsay, When our Media Library was a closed collection, we used separate, sequential numbers for each physical item in a multi-volume set. One reason we used this arrangement was that we entered each title as an independent entity. The entire set could be searched by the "series" title; individual titles received more detailed descriptions and subject headings; and the (sometimes varying) lengths of programs were easy to specify to each title. Our faculty seemed to like this arrangement since they were usually looking for one or two titles from a series. When multiple titles in the series appeared on one physical item, we still entered each title individually, added a note to each entry stating that the DVD/VHS also contained X number of title(s), and assigned the physical item one call #. Our on-line catalog did not have a problem with multiple titles having the same call #. For serial programs (Nova, Frontline, American Experience, etc.) from which we purchased random titles, we assigned the next number in line when the program arrived to be cataloged. We relied on the on-line catalog to collate these programs by doing a "series" search.
Thanks, Gail Gail Fedak Director, Education Resource Channel @ Middle Tennessee LRC 101K MTSU Box 208 Ph 615.898.2899 Fx 615.898.2530 From: videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Hansen, Lindsay J Sent: Tuesday, June 23, 2015 3:43 PM To: videolib@lists.berkeley.edu Subject: [Videolib] accession numbers for multi-volume sets Dear colleagues, I am wondering how your respective libraries handle multi-volume sets that are given accession numbers rather than call numbers. Does each individual DVD or VHS (!) have a unique accession number, or do you use the same number but have an add-on such as volume 1, disk 1, etc? For example, if you have the Great Speeches collection, do you catalog them with different accession numbers or do you use 1235 vol 1, 1235 vol 2? I am only interested in how the numbering would work for a closed collection, not for anything that is browsable or in the stacks. Thank you for your feedback. Lindsay Hansen Lindsay J. Hansen Music & Media Librarian - California State University, Northridge 18111 Nordhoff St. Northridge, CA 91330-8326 Phone: (818) 677-7147 Fax: (818) 677-7167 lindsay.han...@csun.edu<mailto:june.pen...@csun.edu> [cid:51B003A7-C912-4D00-9CDC-329313125DC8]
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
