Noel, our charts have divided sections for clinic notes, test results, reports from other doctors and insurance information. Our training is that staff only access that section that his or her job requires. Often, in a small providers office, a nurse will schedule tests using the insurance info and a receptionist will file test results in the chart when they are faxed over, so all need access, but only as necessary to do their jobs. Surely, two charts would be overkill.
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