There are no other solutions. Just to understand the logic behind it: If you go to the hilton you pay the hilton and you receive a receipt from this company. It is your decision if you are ok in paying that company and to use its service. In the case of Esino Lario you join an association, since we are not the hilton, we are not a company and we are managing the event with volunteers and a completely different structure to make a 761 village capable of hosting a quite large event without being structured to do so (we are literally creating most of the things from scratches). The aim of the association is to manage events and specifically Wikimania. Once the event is over the association will have 0 budget (used to cover with the income received from the registrations the expenses related to the members-participants); the association and the membership – as the name of the association clearly communicates - is meant for Wikimania 2016. A committee would have been an easier structure (we initially registered it as a committee) but this December 2015, in Italy committee do not exist any longer as registered institutions (but we want an officially registered institution to make everything clear and correct even if of course - as many of you know - it is complex and longer than doing things informally).
It would have been nice to have Wikimedia Italia managing all this, but in 2014 Wikimedia Italia decided that it was too complicated and they did not have enough staff to do it. So in Esino Lario we applied for fundings through Associazione Amici del Museo delle Grigne Onlus (an association of volunteers without staff) and we established this new association to make the management and the accountability of Wikimania possible, transparent and correct (also in this case an association of volunteers without staff). This choice was thought through and please do not hesitate to ask any further question. thanks iolanda > Il giorno 15 mar 2016, alle ore 22:29, Lodewijk <[email protected]> > ha scritto: > > If membership is required to be a participant under this structure, such a > solution would require all participants to become a member of Wikimedia > Italia. Which is maybe less ideal than becoming member of something that is > meant to be temporary. > > Still it is an odd situation to be honest... Iolanda: are there solutions for > people who don't want to become a member, or cannot become a member because > of their job etc? Perhaps at a higher fee if necessary (not sure if this > construction gives tax benefits etc) > > Lodewijk > > Lodewijk > > On Tue, Mar 15, 2016 at 9:31 PM, Michael Peel <[email protected] > <mailto:[email protected]>> wrote: > Couldn't Wikimedia Italia do this? > > Thanks, > Mike > >> On 15 Mar 2016, at 11:44, Iolanda Pensa <[email protected] >> <mailto:[email protected]>> wrote: >> >> Here is the explanation of why we created a Committee which is an >> association managing Wikimania[1]. >> >> I’ll add the answers also online: >> 1. we needed an institution managing the income from the registration and >> the expenses which involve a very large number of people (priviate, not only >> companies); the institution we established is a non profit (it doesn’t share >> the income among anyone), it is managed by volunteers with experience in >> accounting and it is a specific institution with a separate bank account >> from Associazione Amici del Museo delle Grigne Onlus (which as an onlus is >> not the appropriate institution). >> 2. we created an association according to the advice of experts in >> associations and management. since we have a non profit nature, associating >> the participants for the event is the solution which has been chosen as the >> only suitable to allow us to collect the payments and to reimburse the flats >> and to pay the other expenses linked to food, accommodation, transport, >> insurance and t-shirts and welcome begs. the association (committees in >> Italy do not exist since December 2015) has the specific objective to >> promote and organize the event Wikimania (the name of the association is >> Associazione Comitato Wikimania Esino Lario 2016), which is also the reason >> we created it. >> 3. the fee is 1 euro because we need to have a fee and it is of course >> included in all the registration; fees simply contribute as all the rest of >> the income to the expenses for the participants. >> 4. you can see the names of the members of the board in the link and also in >> our team[2] >> 5. yesterday the association had a meeting to record all the regulations >> which coincide with the information you find on the website (different types >> of registration costs and i am uploading also the regulations related to the >> support for the most active volunteers) >> 6. all documents of the association are uploaded online and you can review >> everything. i’ll be adding the other documents and we are preparing some of >> the translations. >> 7. for personal data we apply the Italian legislation. Data are collected to >> allow us to organize Wikimania and support the participants (registration, >> accommodation, wifi, police registration for foreigners requested by law); >> with this objective in mind, only people who need the data to organize >> Wikimania and support the participants have access to them. >> >> please do not hesitate to let me know if you have any further question >> iolanda >> >> [1] >> https://meta.wikimedia.org/wiki/Wikimania_2016_bids/Esino_Lario/Management#Accounting_and_bookkeeping >> >> <https://meta.wikimedia.org/wiki/Wikimania_2016_bids/Esino_Lario/Management#Accounting_and_bookkeeping> >> [2] https://wikimania2016.wikimedia.org/wiki/Team >> <https://wikimania2016.wikimedia.org/wiki/Team> >>> Il 13 mar 2016 23:40, "Bohdan Melnychuk" <[email protected] >>> <mailto:[email protected]>> ha scritto: >>> Hello, >>> >>> Please take a look at the discussion I initiate here: >>> https://wikimania2016.wikimedia.org/wiki/Talk:Registration#Comitato_Wikimania_Esino_Lario_2016 >>> >>> <https://wikimania2016.wikimedia.org/wiki/Talk:Registration#Comitato_Wikimania_Esino_Lario_2016> >>> It is about becoming a member of Comitato Wikimania Esino Lario 2016 as >>> asked in Wikimania registration process. >>> >>> Yours, >>> --Base >>> >>> _______________________________________________ >>> Wikimania-l mailing list >>> [email protected] <mailto:[email protected]> >>> https://lists.wikimedia.org/mailman/listinfo/wikimania-l >>> <https://lists.wikimedia.org/mailman/listinfo/wikimania-l> >>> _______________________________________________ >>> Wikimania-l mailing list >>> [email protected] <mailto:[email protected]> >>> https://lists.wikimedia.org/mailman/listinfo/wikimania-l >>> <https://lists.wikimedia.org/mailman/listinfo/wikimania-l> >> >> _______________________________________________ >> Wikimania-l mailing list >> [email protected] <mailto:[email protected]> >> https://lists.wikimedia.org/mailman/listinfo/wikimania-l >> <https://lists.wikimedia.org/mailman/listinfo/wikimania-l> > > _______________________________________________ > Wikimania-l mailing list > [email protected] <mailto:[email protected]> > https://lists.wikimedia.org/mailman/listinfo/wikimania-l > <https://lists.wikimedia.org/mailman/listinfo/wikimania-l> > > > _______________________________________________ > Wikimania-l mailing list > [email protected] > https://lists.wikimedia.org/mailman/listinfo/wikimania-l
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