This is great, Emeric! We’d be glad to take a look at this. :) For our part, Wikimedia Philippines has a travel policy as part of our Expense Policy, and it’s been working well for us for the last 3-4 years now. We’ll be glad to share our policy as well.
http://www.wikimedia.org.ph/wmph/Expense_Policy#A._Travel_expenses Regards, Josh > Wiadomość napisana przez Emeric Vallespi <emeric.valle...@wikimedia.fr> w > dniu 9 mar 2015, o godz. 16:49: > > Dear movement fellows, > > After our "Board handbook", we are pleased to share with you the > Wikimédia France "Travel policy" (this time, in French and English!): > > (en) https://meta.wikimedia.org/wiki/Wikimédia_France/Politique_de_voyage/en > (fr) https://meta.wikimedia.org/wiki/Wikimédia_France/Politique_de_voyage > > This document is the compilation and formalization of our expenses > reimbursement's practices for several years. > The main goal of this formalization is to clarify, for our various > stakeholders in the organization, the expenses which can be reimbursed, > the amounts, the conditions and the process. > And because it's clearer we think that it's going to facilitate the > volunteers involvement. Indeed, by knowing in advance if expenses can be > covered, we are hoping that volunteers will take more initiatives to do > projects, even if there is a cost. > Of course, it facilitates the work of our treasurers and executive > director who deal with the approval of expenses requests/reports, > because the commons cases are anticipated in the policy, and now they > have to intervene only for specific cases, which are less frequent. > > It is also ensuring a healthier governance: it clarifies the process of > escalation if needed and it provides fairness for every requests' answers. > Besides it allowed to define consensually the frame of reimbursements > with different stakeholders. > > As it might be useful for other entities, we shared in a Learning > Patternswhy we think it's useful for us to have this policy,what > problems it solves and how we have solved them: > https://meta.wikimedia.org/wiki/Grants:Learning_patterns/Travel_policy_−_defining_travel_support_conditions_to_further_volunteer_involvement > Moreover, we did an "unofficial" translation of the policy (link above) > to ease your feedback possibilities about this policy, about the process > we followed or to be inspired by if you are thinking about such an > initiative of document in your organization. > > Feel free to ask any questions or make suggestions of improvement. > Cheers, > -- > Emeric Vallespi > Vice President > > Wikimédia France > www.wikimedia.fr | Twitter: @Wikimedia_Fr > > Mob. +33 6 61 15 13 12 | emeric.valle...@wikimedia.fr > <mailto:emeric.valle...@wikimedia.fr> > Twitter: @evallespi > _______________________________________________ > Wikimedia-l mailing list, guidelines at: > https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines > Wikimedia-l@lists.wikimedia.org > Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, > <mailto:wikimedia-l-requ...@lists.wikimedia.org?subject=unsubscribe> JAMES JOSHUA G. LIM Bachelor of Arts in Political Science Class of 2013, Ateneo de Manila University Quezon City, Metro Manila, Philippines jamesjoshua...@yahoo.com <mailto:jamesjoshua...@yahoo.com> | +63 (915) 321-7582 Facebook/Twitter: akiestar | Wikimedia: Sky Harbor http://about.me/josh.lim <http://about.me/josh.lim> _______________________________________________ Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, <mailto:wikimedia-l-requ...@lists.wikimedia.org?subject=unsubscribe>
