Indeed, this is all very interesting material; thank you everyone for taking the time to share it.
Wikimedia DC has separate expense reimbursement ( http://wikimediadc.org/wiki/Expense_reimbursement_policy) and travel ( http://wikimediadc.org/wiki/Travel_policy) policies. I wonder if this is more common in chapters that primarily deal with non-travel reimbursements, versus a combined policy in chapters that mainly have travel-related ones? Kirill On Tue, Mar 10, 2015 at 8:30 AM, Josh Lim <[email protected]> wrote: > This is great, Emeric! We’d be glad to take a look at this. :) > > For our part, Wikimedia Philippines has a travel policy as part of our > Expense Policy, and it’s been working well for us for the last 3-4 years > now. We’ll be glad to share our policy as well. > > http://www.wikimedia.org.ph/wmph/Expense_Policy#A._Travel_expenses > > Regards, > > Josh > > > Wiadomość napisana przez Emeric Vallespi <[email protected]> > w dniu 9 mar 2015, o godz. 16:49: > > > > Dear movement fellows, > > > > After our "Board handbook", we are pleased to share with you the > > Wikimédia France "Travel policy" (this time, in French and English!): > > > > (en) > https://meta.wikimedia.org/wiki/Wikimédia_France/Politique_de_voyage/en > > (fr) > https://meta.wikimedia.org/wiki/Wikimédia_France/Politique_de_voyage > > > > This document is the compilation and formalization of our expenses > > reimbursement's practices for several years. > > The main goal of this formalization is to clarify, for our various > > stakeholders in the organization, the expenses which can be reimbursed, > > the amounts, the conditions and the process. > > And because it's clearer we think that it's going to facilitate the > > volunteers involvement. Indeed, by knowing in advance if expenses can be > > covered, we are hoping that volunteers will take more initiatives to do > > projects, even if there is a cost. > > Of course, it facilitates the work of our treasurers and executive > > director who deal with the approval of expenses requests/reports, > > because the commons cases are anticipated in the policy, and now they > > have to intervene only for specific cases, which are less frequent. > > > > It is also ensuring a healthier governance: it clarifies the process of > > escalation if needed and it provides fairness for every requests' > answers. > > Besides it allowed to define consensually the frame of reimbursements > > with different stakeholders. > > > > As it might be useful for other entities, we shared in a Learning > > Patternswhy we think it's useful for us to have this policy,what > > problems it solves and how we have solved them: > > > https://meta.wikimedia.org/wiki/Grants:Learning_patterns/Travel_policy_−_defining_travel_support_conditions_to_further_volunteer_involvement > > Moreover, we did an "unofficial" translation of the policy (link above) > > to ease your feedback possibilities about this policy, about the process > > we followed or to be inspired by if you are thinking about such an > > initiative of document in your organization. > > > > Feel free to ask any questions or make suggestions of improvement. > > Cheers, > > -- > > Emeric Vallespi > > Vice President > > > > Wikimédia France > > www.wikimedia.fr | Twitter: @Wikimedia_Fr > > > > Mob. +33 6 61 15 13 12 | [email protected] > > <mailto:[email protected]> > > Twitter: @evallespi > > _______________________________________________ > > Wikimedia-l mailing list, guidelines at: > https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines > > [email protected] > > Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, > <mailto:[email protected]?subject=unsubscribe> > > JAMES JOSHUA G. LIM > Bachelor of Arts in Political Science > Class of 2013, Ateneo de Manila University > Quezon City, Metro Manila, Philippines > > [email protected] <mailto:[email protected]> | +63 (915) > 321-7582 > Facebook/Twitter: akiestar | Wikimedia: Sky Harbor > http://about.me/josh.lim <http://about.me/josh.lim> > _______________________________________________ > Wikimedia-l mailing list, guidelines at: > https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines > [email protected] > Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, > <mailto:[email protected]?subject=unsubscribe> > _______________________________________________ Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines [email protected] Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, <mailto:[email protected]?subject=unsubscribe>
