As Fae says, it's relatively easy to run low- or zero-cost editathons, and
we're not running out of volunteers who are happy to do it.

We might need to have a discussion, though, about how we're actually
gathering data from the editathons that happen independently of the WMF or
any thorgs. Do we gather that data? I assume it would be useful to gather!

Richard Symonds
Wikimedia UK
0207 065 0992

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Wales, Registered No. 6741827. Registered Charity No.1144513. Registered
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United Kingdom. Wikimedia UK is the UK chapter of a global Wikimedia
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On 19 March 2015 at 12:19, Fæ <[email protected]> wrote:

> This thread puzzles me. When I was the Chair of a certain chapter, I
> recall a strategy meeting where I was the only participant who did not
> put "fund raising" as a 9/10 priority, I set it as merely 5/10. I
> guess it is in this area of money and "branding" that world-views are
> conflicting.
>
> When we first coined the word "editathon" the working model was that
> they were open events run at *zero cost* (we had no staff and
> insignificant funds). Later we started providing a free buffet, paying
> expenses for "trained helpers" and some others, and a couple years
> after that it started to become impossible to organize an editathon
> without first having an employee agreeing it, being required to use
> official feedback forms and committing to making event reports to help
> with future funding.
>
> Basic facts:
> * Unpaid volunteer editathon participants do not need travel costs,
> they should be local people who can get on a local bus, and do not
> need to travel hundreds of miles.
> * Editathons work well when attendees can buy their own food from a
> local cafe or expect a social event afterwards where they pay their
> own costs. Frequently the hosting institution provides drinks and
> sandwiches for free.
> * Editathons work perfectly well without incurring employee costs
> (this is why editathons work in countries where there are no Wikimedia
> employees). Volunteers who know enough about Wikimedia projects to get
> a geonotice approved and discuss the event in advance on relevant
> wikiproject noticeboards or email lists do not need, nor even ask for,
> funds.
> * The world is stuffed with free venues and institutions looking to
> support open knowledge. I had several organizations spontaneously
> offer me top class venues in the UK, so long as I could get a handful
> of keen editors to commit to coming. We are not even close to running
> out of goodwill of this type.
>
> Fae
>
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