Dear Wikimedians,

We are delighted to announce that the registration for the Wikimedia
Conference 2017 [1], which will be held in Berlin from Friday, March
31, through Sunday, April 2, is now open!

Following Christian’s invitation from November 4, we would like to
provide you with important information regarding the eligibility for
participation, participant number regulation, registration procedure,
specifics in regards to the travel and hotel booking as well as the
visa application process.

== Eligibility criteria and participant number regulation ==

The eligibility criteria for participating in the Wikimedia Conference
2017 are aligned to the Affiliates’ Agreements with the Wikimedia
Foundation. Chapters, Thematic Organizations and User Groups must have
shown signs of recent activity (within the last six months) and be
up-to-date on their reporting [2] by the eligibility deadline
(December 1, 2016). Moreover, affiliations need to have been
officially recognized by the Wikimedia Foundation before March 30,
2016. Before registering for the conference, please check the
eligibility and status overview of your affiliate as well as the
participant number regulation on meta [3].

==Registration information==

To make the conference a success, it will be essential for the invited
affiliates to deliberately choose their delegates. Affiliates are
asked to only send delegates that are well-informed in goings-on at
the affiliate, able to confidently answer questions about it and share
experience from their group. They should also be empowered to commit
their group to involvement in proposed projects or initiatives. We
recommend to follow the “How to select the delegates” information,
which is published on meta [4].

Persons, who are selected by their organization to represent them at
the conference, need to register via the registration form [5]. The
registration deadline is Sunday, January 8, 2017. Please note that we
won’t be able to accept and process registrations after this deadline.

We are looking forward to also welcoming members of the Wikimedia
Foundation Board of Trustees and staff, the Funds Dissemination
Committee as well as the Affiliations Committee in Berlin. We see a
huge advantage in having their representatives participate on site.
Please also register via the registration link [5].

In addition to the core-conference, pre-conference Learning Days on
Wednesday and Thursday, March 29-30, are organized by the WMF Learning
and Evaluation team [6]. Should you be interested in participating in
these Learning Days, you can indicate your interest in the
registration form as well. There is also a Boards Training Workshop
[7] organized by Frans Grijzenhout (chair of Wikimedia Nederland) and
Tim-Moritz Hector (chair of Wikimedia Deutschland), invitations for
this workshop are sent via the chairs mailing list.

For the purpose of helping affiliates to check that only their
selected representatives have registered and enable participants to
connect before the conference and stay involved afterwards, we will
publish all participants’ names on the meta page [8] shortly after

Further information on the registration process can be retrieved from meta [9].

==Hotel and travel booking==

The Wikimedia Conference will take place at the Mercure Hotel Berlin
Tempelhof Airport[10] in Berlin’s neighbourhood Neukölln. A high
number of hotel rooms, which are conveniently located on the levels
above the conference venue,  have been reserved for the conference
participants. All rooms include Wifi, breakfast and have their own

Representatives of affiliates with an annual plan grant (group 1) will
need to book and pay for their hotel rooms as well as travel
individually. The hotel booking form and price information can be
found on meta [11].

Affiliates, which don’t receive funding via an annual plan grant
(group 2), will be supported by WMDE for their hotel needs and WMF for
their travel booking.

Members of the WMF Board, FDC, AffCom or WMF staff (group 3) receive
travel and hotel booking support by the WMF Travel department.

We advise you to check meta [3] to which group you belong to.

==Visa information==

In case you are in need of a visa, WMDE will assist you with the
application process. All relevant information and necessary steps to
undertake are described on meta [12].

Wikimedia Deutschland is looking forward to welcoming you in Berlin in March!

Please do not hesitate to reach out to us any time via should you have any questions or comments.

Best regards,

Wenke and Daniela
Organizing Team WMCON

Wikimedia Deutschland


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