Please find copied below the minutes of the last board meeting that we had last 
Wednesday 5th August. 

The main business was our continuing work on our charity commission 
application. The wording of our application has now been substantially 
finished. However, an investigation has revealed that the Schools Project will 
classify us as a "childrens charity" - a charity whose people work with 
children more than once a month. This will expand our child protection duties, 
including the requirement for written policies, complaints procedures and 
criminal checks on all trustees. 

We have decided to delay the application until these procedures are in place. 
Other items discussed included: 

- We have received the $8,150 grant from the Foundation to kick start our 
- We're going to investigate moving the wiki from to , so as to avoid any conflict with Wikimedia 
Ukraine - the Ukrainian Wikipedia is at 
- The August newsletter has been penciled in for Friday 14th. 

Any queries, comments or corrections are welcome either in reply to this 
message or on the talk page of the wiki. 



Andrew Turvey 
Wikimedia UK 
Wikimedia UK is the operating name of Wiki UK Limited. 
Wiki UK Ltd is a Company Limited by Guarantee registered in England and Wales, 
Registered No. 6741827. 
The Registered Office is at 23 Cartwright Way, Nottingham, NG9 1RL, United 

Wikimedia UK Board meeting Wednesday 5th August 2009, 8:30pm BST at 

Present: Michael Peel (MP) (Chair); Andrew Turvey (AT) (minutes); Zeyi He (ZH); 
Tom Holden (TH); Joseph Seddon (JS); Paul Williams (PW) (part) 

Apologies: PW for late arrival; Steve Virgin (SV) 

Minutes of previous meetings 

The minutes of the meetings dated 21 July and 28 July were approved. It was 
agreed that the action for TD to contact the gazette to solicit a pro-bono 
lawyer would be dropped given the discussion on engaging a paid lawyer. 

The following actions were carried forward: 

1. PW agreed to draft an email to the WMF formalising the agreement to use 
Wikimedia Foundation trademarks in members-only merchandising and to look into 
where we could produce merchandise. 

2. MP agreed to draft templates for the six press scenarios identified at Media 
relations#Media response . 

3. AT to send out the details of the February 2009 Wikipedia Loves Art prizes. 

4. MP agreed to install a wordpress blog at . 

5. MP agreed to work with SV to do mini press releases, no more than one per 
month, advertising spikes in traffic per WP:POPULAR related to particular news 

6. JS agreed to get a copy of the WMF's press release contact list in the UK. 

7. MP agreed to add the HMRC letter appendices as attachments to section C of 
the Charity Commission application 

8. PW will research into the requirement for CRB checks for Schools Project 
volunteers and their transferability in liason with JS. 

9. PW will develop a proposal for buying a computer for the Schools Project 
with, potentially, peripherals such as a projector, screen, printer etc. 

Matters arising 

JS will draft an email for the Open Knowledge Foundation mailing list, to 
recruit new members. 


With regard to setting up as a portal along the lines of , it was agreed that the risks were unquantified. Rather 
than looking into it at the moment, it was agreed we would revisit in January 

AT agreed to take on the business cards printing. 




The Secretary's Report was noted. AT will reply to the charity as proposed. 


It was agreed that we would try to move our wiki at to subject to technical feasibility re Single User 
Logins and hosting, with as a potential alternative. MP will 



The Treasurer's Report was noted, which includes the receipt of the 
Foundation's grant. TH has created subaccounts in the accounting software which 
ensures that the funds, which are designated for particular purposes, are not 
used for other expenses. Balances for each initiative will be reported in 
future Treasurers' Reports. 


The Chair's Report was noted. MP agreed to follow up with Wikimedia Ukraine 
regarding the "uk." website conflict. 


PW joined the meeting 

The Initiatives Report was noted. ZH agreed to follow up with each initiative 
leader on progress with the timeline milestone of "Establish a plan for each 
initiative including timetable, aim and outline costing", which is due by 31 

Corporate relations 

SV had spoken to AT before the meeting: SB has been in touch wanting to 
progress the BBC work, having received his token of thanks. For the next 
fortnight, SV has focus on his work where he is facing possible redundancy. 
After then, he will return and pick up his actions. If anything arises that 
needs an immediate response he will refer it to AT or MP. 


The Conferences Report was noted. 

Charity Commission application 

Section C (public benefit) 

It was agreed that the chapter would, in principle, consider supporting 
non-Wikimedia Foundation free content work as appropriate. 

With that agreed, the text of section C was agreed. 

Section D (vulnerable people) 

JS has investigated the situation with Criminal Record Bureau checks for board 
members and found that all board members will need to be checked if the Schools 
Project goes ahead, as this makes us a "children's charity". We will also be 
obliged to comply with other procedures such as child protection policies and 
complaints procedures. These obligations also mean that it is more likely that 
our Charity application will be refused. 

PW left the meeting 

It was agreed that we would not delay the Schools Project but would apply for 
charitable status and establish our procedures in parralel. 

JS agreed to look into CRB checks - who to approach for them and how much they 
will cost. 


AT agreed to investigate NCVO and other charity support groups for guidance on 
setting up procedures. 


AT agreed to investigate getting paid legal advice on charitable status, using 
the Foundation's offer to fund. 


JS agreed to start drafting some child protection policies. 


Section E (Conflicts of interest) 

AT has drafted a conflicts of interest policy based on various guidance. The 
Board discussed where a conflict of loyalty may arise that would prejudice a 
decision on a transaction with the Wikimedia Foundation. It was agreed that 
being an administrator on a Wikimedia Foundation project normally wouldn't 
present a conflict, but being a former appointee to a Wikimedia Foundation 
committee would. It was felt that MedCom and ArbCom would also present 
conflicts and this should be considered when the forthcoming Fundraising 
Agreement is discussed. 

MP agreed to clarify his status on the Communications Committee. 


The section will be discussed again at the next regular meeting to give members 
time to read it thoroughly. 


It was agreed we would aim for the 14th August as a date for the next 
newsletter. Each initiative leader will be asked to write a section, plus a 
section on charity status update (AT) and Wikipedia Loves Art prizes (AT). 

Next meeting 

The next meeting, to focus on initiatives with a brief discussion of the 
charity commission application, was agreed for Tuesday 18th August, 8:30 - 

The meeting closed at 23:00 

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