On 3/17/10 12:38 PM, "Jim Robertson" <[email protected]> wrote:
> if any of you are dual platform and familiar with Exchange and Outlook 2007, I
> have a question about making a calendar (not my default personal calendar) in
> Outlook available to everyone on my Exchange global address list. The MS
> Office Outlook 2007 Inside Out book says it can be done by right clicking the
> calendar name, opening the "properties>permissions" pane, and granting any
> logged in user ("default") viewing ("review") privileges. However, none of my
> users can see the calendar. I did the alternate ("sharing" the calendar by
> email invitation) with one of my staff, and she can see it now and has the
> appropriate privileges, but the manual I'm reading suggests I shouldn't have
> to do the explicit sharing if I handle it by privilege alterations.
I've obtained an answer to PART (the part above) of my own question.
The secrets to getting an Outlook calendar to be visible to other users who
use the Web interface for Outlook made possible by Exchange Server and Small
Business Server is to add each user explicitly to the calendar's privileges
properties sheet. Also, the calendar must be in a "Public Folder," (which
some MS literature says isn't supported by Exchange 2007, but is).
To make it possible for other users on the Exchange Server who have the full
Office Outlook client to work with this calendar seamlessly; e.g., side by
side and overlay views, the Outlook calendar in the Public Folder must be
added to the owner's "Favorites."
Under the hood, Outlook apparently is very complex. On the surface, when it
works it's interface is quite nice. I'll be interested to see just how much
of this capability comes to the Mac next year.
One curiosity: the "categories" I apply to the events in a calendar created
in an Outlook Public Folder don't make it to the views visible on the Mac
where the events are listed as "uncategorized." This is especially curious,
since categories on the Exchange client on the PC are listed in Entourage.
My guess is that they appear in Entourage as a consequence of the owner's
default personal Exchange calendar appearing in Entourage.
This is an interesting difference between Calendaring on the PC and the Mac.
I'm addicted to "categories." iCal users tell me they're not needed: just
make different calendars, one for each category. Problem is, when one syncs
between iCal and Entourage, all of the stuff in Entourage goes into ONE iCal
calendar, and the Category info is lost. PC users can create multiple
calendars, and each of THOSE can categorize items. I've not discovered yet
whether there's just one category list in Outlook or whether the list can be
local to each individual Outlook calendar (that would create a MESS, I'd
guess).
Jim Robertson
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