Hi,
According to our records, you are listed as the chair of jclouds,
a committee that is due to submit a report for the next ASF board
meeting taking place on January 18th:
https://www.apache.org/foundation/board/reporting#when
This is a reminder to prepare a report for jclouds and submit it as
described below. Note that this reminder reaches you later than usual,
if possible please submit a report as soon as possible.
In the Apache governance model, the ASF board delegates responsibility
for
managing projects to PMCs. This allows projects to govern themselves,
in
terms of their own development goals, guidelines, and volunteer spirit,
within the scope of our purpose as an open source foundation. The state
allows us to provide an umbrella of corporate protection to our
projects
and volunteers, but only to the extent that we retain active and
effective
oversight of each project's operation on behalf of the public's
interest.
To enable the board to provide oversight across the foundation, each
PMC
is tasked with providing the board a quarterly report on the health of
their project. This allows us to hear your heartbeat, to see the
project
through your eyes, and to inform the public through our meeting
minutes.
Thank you for being a responsible project chair and helping us maintain
oversight over the Apache Software Foundation. If, for whatever reason,
a full report is not possible by the deadline, please report just that.
It's okay to postpone a report by a month.
Please note that we will be reviewing and approving these reports,
asynchronously, during the week prior to our scheduled board meeting.
Reports that haven't received sufficient review will be postponed to
the
next regular meeting. Please try to submit your report as soon as
possible.
Submitting your report
----------------------
Full details about reporting to the board are at
https://www.apache.org/foundation/board/reporting
Please be aware that the board is looking for your personal
observations,
assessment, and ideas, not just raw statistics.
Chairs may use one of several mechanisms to submit or edit their
report:
a) the Apache Reporter Service
https://reporter.apache.org/
b) the Whimsy online agenda tool
https://whimsy.apache.org/board/agenda/2023-01-18/jclouds
c) carefully editing and committing changes to the dated agenda in
https://svn.apache.org/repos/private/foundation/board
d) or, if none of the above work, send an email to bo...@apache.org
with
Subject: [REPORT] jclouds
If you believe it won't be possible to prepare a report before the
deadline,
or if the PMC is aware that the Chair is unavailable, please report
that
and we can reschedule or have someone else report on your behalf.
Attending the Board Meeting
---------------------------
The formal board meeting (usually an online videoconference) will be
held at
Wed, 18 Jan 2023 at 22:00 UTC
which in other time zones is
https://timeanddate.com/s/42zn
As always, chairs and ASF members are welcome to attend the board
meeting.
However, in most cases, we will not be using meeting time to discuss
reports
unless you specifically request time to speak in person.
During the week prior to the meeting, the directors will read the
received
reports, make comments (if any) within the agenda tool, discuss those
comments on the board and/or private committee lists, and vote to
approve.
If we have comments on a report, we will forward them during the
review and attempt to complete any associated action items as well.
This will allow us to be more responsive to project needs and give you
an opportunity to expand on your report if additional details are
requested prior to the meeting.
Regular board meetings are held monthly, as scheduled at
https://svn.apache.org/repos/private/committers/board/calendar.txt
Requesting a Board Action
-------------------------
If you want the board to make a decision related to your report, such
as
changing the chair, establishing a new committee, or allocating a
budget
for something related to jclouds, you should author a resolution
for that purpose or ask a director to do so for you.
To make this easier, there are several templates we use for common
board
resolutions. They can be found in
https://svn.apache.org/repos/private/committers/board/templates
or accessible within the Whimsy online agenda tool
https://whimsy.apache.org/board/agenda/2023-01-18/jclouds
If you do place a resolution before the board and that resolution
has not been preapproved before the board meeting, you are encouraged
to attend the meeting in person to address any last-minute questions
or concerns that might arise.
Thanks,
The ASF Board
