Hello Adrian, I don't remember if Word 10 has the option to select all text with similar formatting but if so there is another approach you can take. This is assuming (which I know shouldn't be done) that the section headings have a different formatting applied than other text in the document. In Word 2013 here is what I would do:
Select one of the section heading's text. Use the selection button located under the home tab and at the right end of the lower part of the ribbon. In the submenu choose "text with similar formatting (no data)." Use the hotkey to change all selected text to a particular heading such as CTRL with Alt 1, CTRL with Alt and 2, etc. If Word 10 has the selection button and the section headings are formatted differently than other text in the document then this is likely the quickest way to apply the style you want to the original section headings. You could then sort by the applied Word headings to hopefully get the result you want. Take care. Brian Lee brianl...@charter.net -----Original Message----- From: JAWS-Users-List [mailto:jaws-users-list-boun...@jaws-users.com] On Behalf Of Adrian Spratt Sent: August 12, 2017 7:26 PM To: jaws-users-list@jaws-users.com Subject: [JAWS-Users] Word 2010, sort and JAWS Brian, Well, I didn't wait. Creating a heading looks almost too easy. Keeping in mind your point that for my dictionary-like organization to work, I should use only one heading level, I'm going with the obvious, control-alt-number row 1. I thought I'd need to select existing lines of text, but it seems I just have to position the cursor at the beginning of the line (or anywhere on the line?) for it to take effect. I could also initiate a heading by typing that key combo and proceeding with the heading text, but most are already in place. It will be a fair amount of clerical work, but now I can see my way forward. One thought. each of my would-be headings is preceded by a double return. Can you think of a search and replace operation that might accomplish what I want? Presumably, it would consist of ^6^6 in both fields, with an additional character in the replace field. Please don't waste your time if you don't have a quick answer. If you have anything else to add or correct, please let me know. Again, thank you. -----Original Message----- From: Adrian Spratt Sent: Saturday, August 12, 2017 10:09 PM To: 'jaws-users-list@jaws-users.com' Subject: RE: [JAWS-Users] Word 2010, sort and JAWS Brian, I had a feeling you'd come up with something. Thank you so much. But now I have to admit I've never created what you call built-in headings in Word. Would it be a lot of trouble to explain? In the meantime, I'll turn to Google tomorrow. Adrian -----Original Message----- From: JAWS-Users-List [mailto:jaws-users-list-boun...@jaws-users.com] On Behalf Of Brian Lee Sent: Saturday, August 12, 2017 8:36 PM To: jaws-users-list@jaws-users.com Subject: Re: [JAWS-Users] Word 2010, sort and JAWS Hello Adrian, If the subject heading for each entry is a built-in Word heading and all headings are of the same level then you can sort by heading in either ascending or descending order. Go under the home tab and use the Sort button in the paragraph group to bring up the dialog box. Use down arrow in the "Sort by" edit combo box and choose heading. Tab a couple times to the radio buttons and choose between ascending and descending. Use OK. Of course, this approach only works if your subject headings are built-in Word headings and are all using the same heading level. Take care. Brian Lee brianl...@charter.net -----Original Message----- From: JAWS-Users-List [mailto:jaws-users-list-boun...@jaws-users.com] On Behalf Of Adrian Spratt Sent: August 12, 2017 10:44 AM To: jaws-users-list@jaws-users.com Subject: [JAWS-Users] Word 2010, sort and JAWS I want to do a sort in a file with word 2010 that I used to do in WordPerfect, but I don't think it's possible. Can someone prove me wrong? Here are my criteria. I have a document that consists of hundreds of entries, each one with a subject heading. I want to arrange them alphabetically. Each entry consists of several paragraphs. I've separated the paragraphs within each entry by a single line break, while the breaks between entries are double. WordPerfect recognized this distinction, so that it didn't treat the individual paragraphs as new entries to be alphabetized. It alphabetized only those entries separated by a double space. Any ideas? For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/ For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/ For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/ For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/
