On Wed, Mar 15, 2017 at 8:15 AM, John Garbutt <j...@johngarbutt.com> wrote:
> On 15 March 2017 at 09:50, Thierry Carrez <thie...@openstack.org> wrote: > > Colette Alexander wrote: > >> Currently the Stewardship Working Group meetings every other Thursday at > >> 1400 UTC. > >> > >> We've had a couple of pings from folks who are interested in joining us > >> for meetings that live in US Pacific Time, and that Thursday time isn't > >> terribly conducive to them being able to make meetings. So - the > >> question is when to move it to, if we can. > >> > >> A quick glance at the rest of the Thursday schedule shows the 1500 and > >> 1600 time slots available (in #openstack-meeting I believe). I'm > >> hesitant to go beyond that in the daytime because we also need to > >> accommodate attendees in Western Europe. > >> > >> Thoughts on whether either of those works from SWG members and anyone > >> who might like to drop in? We can also look into having meetings once a > >> week, and potentially alternating times between the two to help > >> accommodate the spread of people. > >> > >> Let me know what everyone thinks - and for this week I'll see anyone who > >> can make it at 1400 UTC on Thursday. > > > > Alternatively, we could try to come up with ways to avoid regular > > meetings altogether. That would certainly be a bit experimental, but the > > SWG sounds like a nice place to experiment with more inclusive ways of > > coordination. > > > > IMHO meetings serve three purposes. The first is to provide a regular > > rhythm and force people to make progress on stated objectives. You give > > status updates, lay down actions, make sure nothing is stuck. The second > > is to provide quick progress on specific topics -- by having multiple > > people around at the same time you can quickly iterate through ideas and > > options. The third is to expose an entry point to new contributors: if > > they are interested they will look for a meeting to get the temperature > > on a workgroup and potentially jump in. > > > > I'm certainly guilty of being involved in too many things, so purpose > > (1) is definitely helpful to force me to make regular progress, but it > > also feels like something a good status board could do better, and async. > > > > The second purpose is definitely helpful, but I'd say that ad-hoc > > meetings (or discussions in a IRC channel) are a better way to achieve > > the result. You just need to come up with a one-time meeting point where > > all the interested parties will be around, and that's usually easier > > than to pick a weekly time that will work for everyone all the time. We > > just need to invent tooling that would facilitate organizing and > > tracking those. > > > > For the third, I think using IRC channels as the on-boarding mechanism > > is more efficient -- meetings are noisy, busy and not so great for > > newcomers. If we ramped up channel activity (and generally made IRC > > channels more discoverable), I don't think any newcomer would ever use > > meetings to "tune in". > > > > Am I missing something that only meetings could ever provide ? If not it > > feels like the SWG could experiment with meeting-less coordination by > > replacing it with better async status coordination / reminder tools, > > some framework to facilitate ad-hoc discussions, and ramping up activity > > in IRC channel. If that ends up being successful, we could promote our > > techniques to the rest of OpenStack. > > +1 for trying out a meeting-less group ourselves. > I'm also +1. > > In the absence of tooling, could we replace the meeting with weekly > email reporting current working streams, and whats planned next? That > would include fixing any problems we face trying to work well > together. > This is a good idea, I've quite liked cdent's weekly placement update, maybe something similar, and others can chime in with their own updates/etc. // jim
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