Re: [LegacyUG] Searching Master Source
Thanks for all the ideas on searching the Master Source. I start each source with the word Source, i.e., Source 1, Source 2, etc. so that if I want to go back to the copy of the source to confirm the information or to make a copy of the source for someone who has requested it. How do the rest of you file your sources if you don't somehow number them in the file folder, 3 ring binder or however the sources are filed if the number on the copy doesn't match the number of the source. Ruth Nerud [EMAIL PROTECTED] Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
Re: [LegacyUG] Searching Master Source
Hi Ruth, Put the Number you have in your file in the File ID slot rather than the Source Name - then you can still easily go from Legacy to your 3 ring binders. I'm more specific and have my originals numbered with type and a number - eg: Birth001, Ship(ping List)001, Obituary001 etc Cathy At 05:44 PM 16/12/2005, you wrote: Thanks for all the ideas on searching the Master Source. I start each source with the word Source, i.e., Source 1, Source 2, etc. so that if I want to go back to the copy of the source to confirm the information or to make a copy of the source for someone who has requested it. How do the rest of you file your sources if you don't somehow number them in the file folder, 3 ring binder or however the sources are filed if the number on the copy doesn't match the number of the source. Ruth Nerud [EMAIL PROTECTED] Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
Re: [LegacyUG] Searching Master Source
Thanks, Cathy, for the helpful suggestion. I did not even know what my options were to put in the File ID. I've tried a couple of my sources, and I believe this will solve my search problems and still maintain my ability to find the actual document in my 3-ring binders. I just knew I'd find someone in Legacy-land that would help me. It's an early Christmas present for me - thanks again. Ruth Nerud [EMAIL PROTECTED] - Original Message - From: Cathy [EMAIL PROTECTED] To: LegacyUserGroup@mail.millenniacorp.com Sent: Friday, December 16, 2005 4:17 AM Subject: Re: [LegacyUG] Searching Master Source Hi Ruth, Put the Number you have in your file in the File ID slot rather than the Source Name - then you can still easily go from Legacy to your 3 ring binders. I'm more specific and have my originals numbered with type and a number - eg: Birth001, Ship(ping List)001, Obituary001 etc Cathy At 05:44 PM 16/12/2005, you wrote: Thanks for all the ideas on searching the Master Source. I start each source with the word Source, i.e., Source 1, Source 2, etc. so that if I want to go back to the copy of the source to confirm the information or to make a copy of the source for someone who has requested it. How do the rest of you file your sources if you don't somehow number them in the file folder, 3 ring binder or however the sources are filed if the number on the copy doesn't match the number of the source. Ruth Nerud [EMAIL PROTECTED] Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
Re: [LegacyUG] Searching Master Source
Ruth Nerud wrote: I want to use a Master Source that I've already created, but I can't find it unless I read through all 1300+ sources. Is there any way I can search the Master Source using a keyword? Ruth Nerud [EMAIL PROTECTED] You can do a search for a master source. You just have to think outside the box, so to speak. 1. Open your sources master list. 2. In the uppper right you will see a selection for Options. Select it. 3. Select print. 4. Select preview. 5. When it presents you with a preview, select Create PDF. 6. When your PDF is created, open it and search to your hearts content. You won't be able to use any wild cards, but you can search for words or phrases, which should let you find what you need. Gene Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
Re: [LegacyUG] Searching Master Source
I have followed the same basic procedure Bob has discussed below. One helpful addition I have made is to start all the place name sources with an @ symbol so that they do not co-mingle with surnames. I also use a dot (.) in front of the IGI, SSDI, etc type entries to ensure that they sort to the top of the list. Happy hunting, Don - Original Message - From: Robert Fillerup [EMAIL PROTECTED] I use only two types of names for a Source List Name - either a place name or a surname. Like Dave, my place names start with a state/province, then county, then city, then type of record - or surname, then given name, then type of record. I try to duplicate the order and headings of the LDS Family History Library Catalog as much as possible. That way, I am intuitively looking up sources the same way the vast majority of the time. Examples: Missouri, Livingston, cemetery - Vol. 1. The Output screen at the bottom of the window will quickly tell me if this is the source I want. Or Wyoming, Big Horn - 1860 US Census. Or Fillerup, Albert - birth record. And so on. I file vital record certificates (birth, marriage, death) under surname, given name - birth cert.(for example), although they could just as easily be filed under a location. I never, never start a Source List Name with anything like: Census, or 1860 Census, or Birth Certificate, or Photographs, or Author, or even the title of a book. The only exceptions are the IGI, (which I have renamed to A-IGI so it appears at the top of my list), the Social Security Death Index (likewise renamed to A-SSDI), and the Ancestral File. I have found that every other source fits either under a location or a surname. I try to remember that the Source List Name is for me to easily find the source again, and not necessarily to describe the source - that is left to the other fields. And, I will often temporarily add an A to the front of a source name if I am using it a lot - that way it is at the top of the list. When I'm done, I just rename it back to what it was. (I know - I can accomplish the same thing using source tags and/or the source clipboard, but at times its just easier to have three or four sources that I'm using in various combinations right at the top of the Source Name List - I just rename them when I'm done!) Someday, it would be nice to be able to list a source under the Source List Name in more than one way - i.e. fields where I can list the same source name two or three different ways. Of course, a key-word search option would be just as effective! Bob Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
Re: [LegacyUG] Searching Master Source
Don: Thanks for the tip on using the @ sign. I experimented using various symbols and found that they sort in different orders. For example, a # sorts above a period, and a + sorts below an @, while a $ sorts below a # but above a period. This opens up all kinds of possibilities for tagging sources that I had never considered. Bob - Original Message - From: Don Cook [EMAIL PROTECTED] To: LegacyUserGroup@mail.millenniacorp.com Sent: Thursday, December 15, 2005 11:26 AM Subject: Re: [LegacyUG] Searching Master Source I have followed the same basic procedure Bob has discussed below. One helpful addition I have made is to start all the place name sources with an @ symbol so that they do not co-mingle with surnames. I also use a dot (.) in front of the IGI, SSDI, etc type entries to ensure that they sort to the top of the list. Happy hunting, Don - Original Message - From: Robert Fillerup [EMAIL PROTECTED] I use only two types of names for a Source List Name - either a place name or a surname. Like Dave, my place names start with a state/province, then county, then city, then type of record - or surname, then given name, then type of record. I try to duplicate the order and headings of the LDS Family History Library Catalog as much as possible. That way, I am intuitively looking up sources the same way the vast majority of the time. Examples: Missouri, Livingston, cemetery - Vol. 1. The Output screen at the bottom of the window will quickly tell me if this is the source I want. Or Wyoming, Big Horn - 1860 US Census. Or Fillerup, Albert - birth record. And so on. I file vital record certificates (birth, marriage, death) under surname, given name - birth cert.(for example), although they could just as easily be filed under a location. I never, never start a Source List Name with anything like: Census, or 1860 Census, or Birth Certificate, or Photographs, or Author, or even the title of a book. The only exceptions are the IGI, (which I have renamed to A-IGI so it appears at the top of my list), the Social Security Death Index (likewise renamed to A-SSDI), and the Ancestral File. I have found that every other source fits either under a location or a surname. I try to remember that the Source List Name is for me to easily find the source again, and not necessarily to describe the source - that is left to the other fields. And, I will often temporarily add an A to the front of a source name if I am using it a lot - that way it is at the top of the list. When I'm done, I just rename it back to what it was. (I know - I can accomplish the same thing using source tags and/or the source clipboard, but at times its just easier to have three or four sources that I'm using in various combinations right at the top of the Source Name List - I just rename them when I'm done!) Someday, it would be nice to be able to list a source under the Source List Name in more than one way - i.e. fields where I can list the same source name two or three different ways. Of course, a key-word search option would be just as effective! Bob Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
[LegacyUG] Searching Master Source
I want to use a Master Source that I've already created, but I can't find it unless I read through all 1300+ sources. Is there any way I can search the Master Source using a keyword? Ruth Nerud [EMAIL PROTECTED] Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
Re: [LegacyUG] Searching Master Source
On Wed, 14 Dec 2005 07:32:17 -0600, Ruth Nerud [EMAIL PROTECTED] wrote: I want to use a Master Source that I've already created, but I can't find it unless I read through all 1300+ sources. Is there any way I can search the Master Source using a keyword? Not that I know of ... unless you use MS Access. You could also export your file to a GEDCOM and try searching (from the bottom of the file) for your keyword in a text editor. Crude, but it should work. -- Dennis M. Kowallek [EMAIL PROTECTED] ** Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
Re: [LegacyUG] Searching Master Source
|I want to use a Master Source that I've already created, but I can't find it | unless I read through all 1300+ sources. Is there any way I can search the | Master Source using a keyword? | | Ruth Nerud | [EMAIL PROTECTED] I know of no way to search using a keyword but if you know of an event or person where you've already used this source, just bring up the data and use copy to copy the source to your clipboard. If you need to change/ edit the detail, do that before you begin using it for the current event(s). I have approx 550 sources, not nearly as many as you, but I make my list as easy to use as possible by prefacing the Source List name with identifiers like Will: Book: Marriage record: 1850 Census: Obituary: Death Certificate: CD: Newspaper: Personal Research: etc. This way, I can quickly move to the area of interest in my source list and then use page down to quickly move through this specific area of sources. These Source List Names aren't used in the printed source, as they're only for my benefit. When I click on Cite a Master Source, I just begin typing Bo and the list jumps right to the beginning of the list of books I've cited as sources. Then page down moves me quickly through the list until I see the book source I'm looking for. Other users may have similar ideas to help you organize your list. If so, I hope they chime in with their methods of handling a large source list. We can all learn from each other. Mary Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
RE: [LegacyUG] Searching Master Source
See today's news article entitled Legacy Tip: Organizing Sources at http://legacynews.typepad.com/legacy_news/2005/12/legacy_tip_orga.html Thanks, Geoff Rasmussen Millennia Corporation [EMAIL PROTECTED] www.LegacyFamilyTree.com -Original Message- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Ruth Nerud Sent: Wednesday, December 14, 2005 6:32 AM To: LegacyUserGroup@mail.millenniacorp.com Subject: [LegacyUG] Searching Master Source I want to use a Master Source that I've already created, but I can't find it unless I read through all 1300+ sources. Is there any way I can search the Master Source using a keyword? Ruth Nerud [EMAIL PROTECTED] Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
Re: [LegacyUG] Searching Master Source
If you go to the individuals list of sources and click on the button Cite a Master Source the list of sources that appears has a find line at the top. Unfortunately it will only find if you know the first few letters of the source list name. The find searches the list starting at the first character. The Master source list has the same search capability. As you start to type a source list name the list below will be positioned to the first source that has that search string at the beginning. I know of no capability to do a search for key words etc within the source list name, nor is there a search capability for the Source Title which is a different field (see the article Geoff Rasmussen quotes in his reply). Brian Kelly Rockland, ON Ruth Nerud wrote: I want to use a Master Source that I've already created, but I can't find it unless I read through all 1300+ sources. Is there any way I can search the Master Source using a keyword? Ruth Nerud [EMAIL PROTECTED] Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
Re: [LegacyUG] Searching Master Source
I also use a prefix for the type of record and it works quite well. However, I'm wondering if Legacy would consider adding a click box on the master source screen where the user could select the type of record he/she is looking for (i.e. cemetery, church, will, vital). This would be a great help to those of us who have lots and lots of sources. One other thing I did was to consolidate my master source list a bit. At one point, I had a separate source for each person's will or probate record obtained at the county courthouse. Now I list something more generic like Any County, State Will Books and just leave all the details to the citation detail. Gail Rich Nestor Smyrna, Georgia www.roots2buds.net - Original Message - From: Mary Fowler Leek [EMAIL PROTECTED] |I want to use a Master Source that I've already created, but I can't find it | unless I read through all 1300+ sources. Is there any way I can search the | Master Source using a keyword? | | Ruth Nerud | [EMAIL PROTECTED] I know of no way to search using a keyword but if you know of an event or person where you've already used this source, just bring up the data and use copy to copy the source to your clipboard. If you need to change/ edit the detail, do that before you begin using it for the current event(s). I have approx 550 sources, not nearly as many as you, but I make my list as easy to use as possible by prefacing the Source List name with identifiers like Will: Book: Marriage record: 1850 Census: Obituary: Death Certificate: CD: Newspaper: Personal Research: etc. This way, I can quickly move to the area of interest in my source list and then use page down to quickly move through this specific area of sources. These Source List Names aren't used in the printed source, as they're only for my benefit. When I click on Cite a Master Source, I just begin typing Bo and the list jumps right to the beginning of the list of books I've cited as sources. Then page down moves me quickly through the list until I see the book source I'm looking for. Other users may have similar ideas to help you organize your list. If so, I hope they chime in with their methods of handling a large source list. We can all learn from each other. Mary Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
RE: [LegacyUG] Searching Master Source
I too have several hundred sources but I preface the source list name with the two letter abbreviation of the state (most of my work is in the US). If I still have a relatively large number of sources for a particular state (like Virginia), I then add the name of the county so I get something like the following: VA, Amherst County, Wills (1761-1865) which lets we quickly find the source that I'm looking for by searching for, va, am which points me to an alphabetical list of all my sources for Amherst County Virginia - I chose the STATE, COUNTY naming convention since state names (i.e. abbreviations) are unique, county names are not. I can then easily select the source of interest and verify that it is correct by reading the output tab below the Source List Name window: i.e. The Wills of Amherst County, Virginia (1761-1865), Rev. Bailey Fulton Davis, Southern Historical Press, 1985. A drawback to this technique is that if you can remember the name of the source (like a book title) my method will not work as easily as just searching for the book title, but I do obtain a relatively short list that is sorted by geographical location and then I can look at the list and find the correct source be it book, court record, cemetery record, etc. without much difficulty. The above only works for sources that are location specific (or if you force a source into a specific area), so I also use master sources like: obituary, death, marriage, birth certificates, wills, etc. When I cite them for specific individuals all of the detail information goes into the source detail - name, date, location, newspaper, etc. Not perfect, but it seems to work for me so far and I don't have to remember too much which is good since those senior moments are becoming more frequent. Dave -Original Message- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] Behalf Of Mary Fowler Leek Sent: Wednesday, December 14, 2005 9:59 AM To: LegacyUserGroup@mail.millenniacorp.com Subject: Re: [LegacyUG] Searching Master Source |I want to use a Master Source that I've already created, but I can't find it | unless I read through all 1300+ sources. Is there any way I can search the | Master Source using a keyword? | | Ruth Nerud | [EMAIL PROTECTED] I know of no way to search using a keyword but if you know of an event or person where you've already used this source, just bring up the data and use copy to copy the source to your clipboard. If you need to change/ edit the detail, do that before you begin using it for the current event(s). I have approx 550 sources, not nearly as many as you, but I make my list as easy to use as possible by prefacing the Source List name with identifiers like Will: Book: Marriage record: 1850 Census: Obituary: Death Certificate: CD: Newspaper: Personal Research: etc. This way, I can quickly move to the area of interest in my source list and then use page down to quickly move through this specific area of sources. These Source List Names aren't used in the printed source, as they're only for my benefit. When I click on Cite a Master Source, I just begin typing Bo and the list jumps right to the beginning of the list of books I've cited as sources. Then page down moves me quickly through the list until I see the book source I'm looking for. Other users may have similar ideas to help you organize your list. If so, I hope they chime in with their methods of handling a large source list. We can all learn from each other. Mary Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
Re: [LegacyUG] Searching Master Source
I use only two types of names for a Source List Name - either a place name or a surname. Like Dave, my place names start with a state/province, then county, then city, then type of record - or surname, then given name, then type of record. I try to duplicate the order and headings of the LDS Family History Library Catalog as much as possible. That way, I am intuitively looking up sources the same way the vast majority of the time. Examples: Missouri, Livingston, cemetery - Vol. 1. The Output screen at the bottom of the window will quickly tell me if this is the source I want. Or Wyoming, Big Horn - 1860 US Census. Or Fillerup, Albert - birth record. And so on. I file vital record certificates (birth, marriage, death) under surname, given name - birth cert.(for example), although they could just as easily be filed under a location. I never, never start a Source List Name with anything like: Census, or 1860 Census, or Birth Certificate, or Photographs, or Author, or even the title of a book. The only exceptions are the IGI, (which I have renamed to A-IGI so it appears at the top of my list), the Social Security Death Index (likewise renamed to A-SSDI), and the Ancestral File. I have found that every other source fits either under a location or a surname. I try to remember that the Source List Name is for me to easily find the source again, and not necessarily to describe the source - that is left to the other fields. And, I will often temporarily add an A to the front of a source name if I am using it a lot - that way it is at the top of the list. When I'm done, I just rename it back to what it was. (I know - I can accomplish the same thing using source tags and/or the source clipboard, but at times its just easier to have three or four sources that I'm using in various combinations right at the top of the Source Name List - I just rename them when I'm done!) Someday, it would be nice to be able to list a source under the Source List Name in more than one way - i.e. fields where I can list the same source name two or three different ways. Of course, a key-word search option would be just as effective! Bob Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
