Re: [Debconf-team] Debconf organization working group
I felt during DC12 that we didn't have such things like global and local team, and we worked as one DebConf Team, with local people working on DC subteams, asking how things were done before, keeping some things and changing others (IIRC), for me that was great or at least I felt that way. Having new people every year it could be a problem if they has to think how to do things (already done in previous DC) and not ask how to do it or read how to proceed. I remember to read some wiki pages darst created under a DebConf manual category, I read almost all final reports located in media.dc.o, I asked people (I asked lot of things to darst, gwolf, moray, holger) and it helped me a lot in how to understand how DC works and not to reinvent the wheel. That said, one of thing we need to do is to define clear roles, powers of that roles and procedures on how teams should work (throug manuals), we have lot of people doing DC a long time ago so this should not be so difficult. I found this lost in wikipage from 2013[0], did you check it? Having just a DebConf team and not things like global and local team should allow us to work better, to know that we are just one team with people living in the Debian Conference city and people around the world and not two different teams (because that's what it could happen), both (local + global people) should have experience organizing. Is a must for DebConfN+1 and new people to join DebConfN team and learn how things works in DC organization, we don't need to reinvent things, we need to ask people from previous years, dig into wiki page, repositories, that's why we keep everything in git and wiki. IMO those procedures already exists in DC orga, we just need to write them down. I do believe some DebConf Chairs, DebConf elders team is needed, not by telling DebConf team what and how to do things, but to check things are done in time under standard procedures already stablished, to be the communication between DebConf orga and the Debian Project. Don't think this team needs to be formed by people from 3 past DebConf, but for people with experience organizing DebConf and desirable with a organizing events experience background, and this team should not have the power to remove someone from DebConf team, this is automatically done by the same problematic member, and I don't think new people needs approval from DebConf chairs, elders or something. Most of the process and proposals made by madduck[1] in wiki, to me looks like the same way DebConf has been working until now. Regards, [0] https://wiki.debconf.org/wiki/DecisionMaking [1] https://wiki.debconf.org/wiki/GovernanceProposal14++ -- Norman García nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Reducing the bandwidth of -announce?
On Tue, 26 Aug 2014 19:16:16 -0700 Didier 'OdyX' Raboud o...@debconf.org wrote: Le mardi, 26 août 2014, 19.11:14 Allison Randal a écrit : I'm kind of curious why we have two lists? I know one has more free permissions for posting, but it seems like a single list with open posting would be sufficient. I see -announce as a platform for official or mandatory communications, and -discuss as the playground mailing list for all attendees… I think the distinction is important, but if we want to close -announce, I won't fight for it. Right, for me -announce is a platform for official communication from DebConf Team. DebConf discuss is Discussions about Debconf so you can share everything you need in -discuss. Regards, Norman García nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Call for Help: DebConf14 Bursaries Team
On Mon, 12 May 2014 01:51:28 -0700 Felipe Augusto van de Wiel (faw) f...@debian.org wrote: -BEGIN PGP SIGNED MESSAGE- Hash: SHA512 Hi all, We are assembling this year's Bursaries Team to help us rate the travel sponsorship and food/accommodation requests for DebConf14. We will follow most of the past years' procedures, always trying to improve on, specially on transparency. Are you interested in helping us? Read on! :-) What is this Bursaries Team all about? The Bursaries Team has a very important role in DebConf: they are responsible for evaluating requests for sponsorship, both food/accommodation and travel. Funds for sponsorship are limited, so this team has the difficult task of ranking sponsorship requests to ensure that these funds are put to the best use for Debian. Obviously, the problem is much harder than just assigning the money to the various _tasks_ we have to do, as this decision directly affects individuals. We have tried in the past to include in our team people from various areas of Debian, from different geographic origins, even with different group of friends, in order to avoid clique-based rating, or in any way biasing the results. Once again we are repeating the idea of broad call for help, using d-d-a to hopefully reach a bigger part of Debian, as it is Debian funds we will be using and it is Debian-related people (whether DDs, DMs or other contributors) we will be assigning it to. What do we need from those who volunteer? The deadline for requesting sponsorship is on Thursday 2014-05-15, and we are aiming at producing the results by Sunday 2014-04-25 to give sponsored attendees time to get good prices on plane tickets. We have a week where you'll need to concentrate your work/time so we can produce our results and delivery them on time. First, to be part of the Bursaries Team you can't request travel sponsorship for yourself, the goal here is to avoid influencing the decision process, and also to reduce legal risks for fiscal sponsors. Second, some time and patience. You will have to go through the amount of people requesting travel sponsorship (you can expect it to be between 50-150 people), look at their reasoning as to why they are requesting it, how reasonable their requested amount sounds (yes, reasonable is too broad a word -- the team will have to decide about it), and rate numerically. Usually, once the requests are rated, we define a cutoff value. Third, an extra bit of time and patience. We will try to coordinate asynchronously by email, but an IRC meeting might be necessary to make the final decisions, ensure the produced list looks sane, and to find any hiccups before they explode. And if they explode, believe me, it can be ugly. But they don't have to explode at all, as we are nice and careful ;-) Finally, to meet the requests for transparency, we have to report our work, without breaching the privacy of the people who request this sponsorship (again, as this is a very personal, social and money-related topic, it can be very touchy). So, the work will not finish as soon as we deliver the list, but somewhat later, quite probably a bit after DebConf itself. Again: You don't have to be a DebConf long-time organizer nor attendee. You don't have to be a many-years-long DD. We want the group to be diverse, and that *surely* includes people that simply are not in the same intra-Debian demographic group that most of us are. We are aiming to have a group of ~10 people to be large enough, but not too large. So, if you want to be a part of the team, please reply to debconf-team @ lists.debconf.org letting us know. As you might notice we are on a short schedule, so please, reply as soon as possible, before 2014-05-16 (Friday). I'd like to help with this, I'm a DebConf contributor since DC11, mostly of my work is in registration, visa and do some in herb for DC12 :) Regards, -- Norman García nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Draft email to d-d-a regarding sponsorship.. Please advise?
Maybe you can add information about the irc channel, mailing list and link to wiki page fundraising manual [0], IMO would be useful for people who may be interested in support the debconf sponsors team. Something like If you are interested in join our DebConf sponsors team, we invite you to check our Fundraising manual [0] and join our general resources (irc channel, git repository and mailing list) or just write an email to mailing list if you have any question [0] https://debconf.org/wiki/Fundraising -- Norman García nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On Tue, 1 Oct 2013 11:18:53 -0700 Steve Langasek vor...@debian.org wrote: On Tue, Oct 01, 2013 at 03:12:48AM -0400, Daniel Kahn Gillmor wrote: On 09/27/2013 03:47 PM, martin f krafft wrote: also sprach Patty Langasek harmo...@dodds.net [2013.09.27.1928 +0200]: 2. DebCamp - yes or no? We do not have official venue (talk rooms) for the week prior to our reserved dates (or the week after). If we do have DebCamp, it will need to be restricted in number and time (it won't be a week long). I think we should stick with DebCamp and we should try as hard as possible to make it as long as possible. We do not need talk rooms for that, but we do need hack space for 80 people or thereabouts (with whiteboards ideally). And accomodation and food. I also think we should try to retain debcamp if at all possible. As someone who has worked on the network infrastructure for debconf in past conferences, debcamp is when much of the custom/specialized network setup and testing actually happens. You'll certainly get no disagreement from me about the importance of having reliable infrastructure for the conference, but sponsoring 80 people to come in for a week and manually stress-test it before DebConf is a poor way to accomplish that. We can do much better - we have deep and broad professional knowledge in Debian when it comes to infrastructure, and we have a lot of time to get this figured out. The venue is open to the public, and we could start working with PSU's network team *immediately* to identify any infrastructure shortfalls. We just need someone with experience running the DebConf network to lay out for us what the requirements are, in black and white. In fact, wiki.debconf.org seems like a nice place to record such things. ;) I've created a blank page with some open questions; I would appreciate it if those who have experience running the DebConf network would help fill it out. https://wiki.debconf.org/wiki/Requirements/Network Video Team has something in a wiki page [0] can be useful to know what video team needs. I checked the DebConf Manual [1] but there is nothing about the Network. If we only get access to the facilities the first day of debconf, i suspect that we will have a conference network much poorer than people have grown to expect. We will probably also have a much grumpier network team (is that possible?) because setup work will take them away from the other scheduled activities of the conference itself. If we have no debcamp, does the PDX team have a proposal for how to get the conference network in place effectively starting on the first day? DebCamp is NOT about DebConf setup. We will ensure that the network and video teams have all reasonable access for setup before the start of the conference, and are prepared for the local team to act in an advanced reconnaissance role wrt the venue facilities. But let's not conflate that with the question of DebCamp. Right, DebCamp is not about DebConf setup, as it is in the debian wiki[2], is about hacking, so IMHO it would be really great to have DebCamp as usual :) Regards, [0] https://wiki.debconf.org/wiki/Videoteam/Network [1] https://wiki.debconf.org/wiki/Category:DebConf_Manual [2] https://wiki.debian.org/DebCamp -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] URGENT: Open questions about DC12 finances to finish Final Report
On Thu, 14 Mar 2013 13:23:29 +0100 Henning Sprang henning.spr...@gmail.com wrote: Hi, To finish the finance part of the DC12 Final Report(miracles sometimes need a bit longer to happen...), I urgently need some missing information - adding names where I believe to know who can help me, but anybody having answers to these questions is invited to step ahead :) Thanks in advance! * Missing receipts or contract or any formal paper confirming the full and total hotel payment ** can probably answered by Norman? Or Leo, do you have a copy of this? I'll go to Seminole tomorrow, the receipts are still in there. * Missing Up to date isic bank account data with the very latest data especially the last hotel payment transfers ** that is ~1650$ cash draw for pre-last hotel payment, spi-isic transfer for last hotel payment, ~4100$ cash draw for very last hotel payment ** Norman? Is it the same as the other one? If you get the hotel receipt, can this point be solved? Looks like yes to me :) * Review/help with ledger data: total balance is about 0, but assets look strange - bis minusses on one side, bis plusses still on spi and ffis... ** can someonelook into this and review the data? Darst? Norman? Is the info about sponsors bag expenses in the ledger? that was an expense post-debconf and not sure if is recorded in the ledger. * missing receipts for some smaller amounts ** Please see missing_receipts.ods in SVN - especially the receipt for bags and the tshirts part that has not been paid by SIMAS seems ti be missing, ** Leo, Norman? I'll check the receipts you left me tomorrow, I have it in the office and today I'll not go there. But I think I don't have receipt for bags and tshirts, maybe Leo, he was the one charge of those payments and not me, as far as I can remember. Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf13 Platinum sponsor
On Tue, 6 Nov 2012 23:07:46 -0600 Gunnar Wolf gw...@gwolf.org wrote: Raphaël Walther dijo [Mon, Nov 05, 2012 at 10:34:38AM +0100]: Hi there ! I am very glad to announce that the Matanel Foundation has decided to become Platinum sponsor of DebConf13! You know, I opened this mail quite early today... And left it marked as unread just to remind me later on I should be happy and cheerful — Wheee! Thanks! Congratulations! :-D As they supported also DebConf12 I would like to provide them with the final report by the end of the month. Is it realistic ? Also, it would help us for fundraising. Hummm... It *should* be. And if an important sponsor is expecting it, even more so. I understand the Nicaraguan people had the need to send the report some time ago to HIVOS — Norman, what happene to it? Is there anything we can give Matanel? Does somebody know what is missing? I will write an spanish version this weekend in order to send it to HIVOS, it was one of the agreements in the contract ISIC signed with them. Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf13 Platinum sponsor
On Thu, 15 Nov 2012 11:11:01 +0100 Raphaël Walther raphael.walt...@gmail.com wrote: Hi there ! On Tue, Nov 06, 2012 at 11:07:46PM -0600, Gunnar Wolf wrote: Raphaël Walther dijo [Mon, Nov 05, 2012 at 10:34:38AM +0100]: Hi there ! I am very glad to announce that the Matanel Foundation has decided to become Platinum sponsor of DebConf13! You know, I opened this mail quite early today... And left it marked as unread just to remind me later on I should be happy and cheerful — Wheee! Thanks! Congratulations! :-D I am very happy about it as well :-D As they supported also DebConf12 I would like to provide them with the final report by the end of the month. Is it realistic ? Also, it would help us for fundraising. Hummm... It *should* be. And if an important sponsor is expecting it, even more so. I understand the Nicaraguan people had the need to send the report some time ago to HIVOS — Norman, what happene to it? Is there anything we can give Matanel? Does somebody know what is missing? I didn't work on that so far. In my opinion we need someone to take the lead on that. Any volonteers ? It will help us to raise money. Xamanu is the one in charge of this, so I have no much information about it, it would be great to know how the process is going from him and if another person is needed to lead the Final Report, we will need to do it. Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Cash Reimbursements
On Sun, 8 Jul 2012 22:35:00 -0600 Henning Sprang henning.spr...@gmail.com wrote: Hi Norman, Hi Henning, (as you're not on IRC an extra reminder) We need Cash tomorrow to be able to reimburse people who invested their private money for buying needed things. Many people are requesting it, but we don't have nearly enough in the cashbox. Is it possible(as in: can you, please :) ) to get that tomorrow - including enough small change as we have no rounded amounts? I don't wanna save this as a last minute task for me, and I don't want to start splitting it and pay people partially and have to track that. If you confirm I gonna let you know the exact amount needed. Please confirm the amount and we will have that money tomorrow :) Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Transfering DC12 funds to Nicaragua
On Wed, 20 Jun 2012 17:30:30 +0200 Martin Wuertele m...@debian.org wrote: Hi Norman! * Norman García Aguilar nor...@riseup.net [2012-06-13 17:32]: Right, what I know organizations does in those case, is to exchange dollars to cordobas in a bank, so you will have a official support of the exchange rate. I think that will be ok for you. Long story short: If they want USD the need to put USD on the invoice. If the invoice is in cordobas they will get cordobas transferred. Ok martin, thanks Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Having money at hand in DebConf in general
On Wed, 13 Jun 2012 07:45:12 -0500 Gunnar Wolf gw...@gwolf.org wrote: Hi, Hi Gunnar, I'm sending this mail prompted by the sudden problem we are having due to having to send quotes (proformas, invoices, facturas or whatever) to FFIS before they can wire us any money to be spent in Nicaragua, and mainly because of the time each such transfer will take (and the money it will cost - AFAICT, there is a fixed bank fe per international transaction, and it is in our interest to keep the number of transactions as low as possible). Yes there is a fixed bank fee, depending of the amount of money transfered and the bank. About the time, I asked to an accountant working in a NGO that receive money from Europe and he told me that it take one week for the money to come to .ni But not only we want to have as few transactions as possible - We need today (and we will badly need two weeks from now!) to have money available as we need it (of course, being committed to spend it correctly and getting proper invoices for every expense we make). We have to be able to approve money to be spent right away for any day-to-day issue we find. Right, we need to have money here in Nicaragua, and of course we must spend this money in a proper way with the correct approval of DebConf. How has this been handled in past conferences? Is there a way a larger sum (more than what we have quotes/invoices for) can be transfered to ISIC, with us being responsible that it is completely accounted for? I think DebConf chairs, ISIC and locals organizers can be responsible of record every cent we spend here so both SPI and FFIS will have all the receipts to support this money transfered to Nicaragua. Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Transfering DC12 funds to Nicaragua
On Wed, 13 Jun 2012 10:53:43 +0200 Holger Levsen hol...@layer-acht.org wrote: Hi, On Mittwoch, 13. Juni 2012, Leandro Gómez wrote: Receipts are a whole different story. By law, and AFAIK, those must be issued in cordobas and in Spanish. issued in Cordobas? If so, please make sure they also include a Dollar price... We can try to get it in USD at least, but if not, it will include a rate exchange. Also we will give both FFIS and SPI a document explanin all the expenses. Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Transfering DC12 funds to Nicaragua
On Wed, 13 Jun 2012 11:05:13 -0400 Jimmy Kaplowitz ji...@debian.org wrote: On Wed, Jun 13, 2012 at 10:53:43AM +0200, Holger Levsen wrote: Hi, On Mittwoch, 13. Juni 2012, Leandro Gómez wrote: Receipts are a whole different story. By law, and AFAIK, those must be issued in cordobas and in Spanish. issued in Cordobas? If so, please make sure they also include a Dollar price... It's probably best to have the documents reflect the currency of the transaction. Effective exchange rates depend on how FFIS and SPI transfer the money (e.g. international wire transfer, XEtrade, currency conversion fees, etc) and on what date the money transfer to ISIC (or direct venfor payment) is made. Any exchange rate provided by the vendor in their document is probably going to be different than what we actually get. Conceptually, if the obligation being presented to FFIS or SPI for payment is in cordobas, then it's up to FFIS or SPI to figure out how to make the right amount of cordobas end up in the right place by the deadline. A dollar or euro amount is only relevant to their subsequent recordkeeping and for DebConf's budgeting. Right, what I know organizations does in those case, is to exchange dollars to cordobas in a bank, so you will have a official support of the exchange rate. I think that will be ok for you. Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] Networking status
Hi Team, This week I had another meeting with UCA networking team, and here is some things we check for every room, remember that we will use four rooms (Aula Magna as main room, Gorostiaga as HAcklab, Roberto Terán as second talk room and Armando López as third talk room and/or hacklab) As I told you before, we have a Catalyst 2960 G24TCL as the Main debconf switch borrowed by a member of the local free software community, three gbic connectors, three patch cords and two 1000 mbps transcievers. = Aula Magna, with Video = * On the communication room side ** It will be connected directly to the DebConf switch. * On the room side ** Now it has a 100 mbps with a 100 mbps switch. ** We will remove those and we will use one of the two 1000 mbps transcievers de 1000 mbps (tp-link) ** We will need one 1000 mbps switch here. = Gorostiaga = * On the communication room side ** It will be connected directly to the DebConf switch. * On the room side ** UCA will give us a 1000 mbps transciever ** We will need switches. = R. Terán, with Video = * On the communication room side ** There is a 1000 mbps transciever already, it will be connected to an UTP port in the DebConf switch. * On the room side ** We will have a Cat6 UTP 1000 mbps ** We will need one 1000 mbps switch = Armnado Lopez = * On the communication room side ** The 100 mbps we will remove from Aula Magna it will be used here. * On the room side ** There is an 2950 switch - 100 mbps from UCA already installed here --- As you can see we are still looking from swtiches to use in Gorostiaga (hacklab) and Roberto Terán (second talk room), I'm trying with the local community to see if someone can borrow us swtiches :) but if you want to help us you are welcome :) The server will be next to the communication room, and the UCA networking team will have ready five UTP cables from communication room to server room We are plannig to mount the switch in the communication room and prepare connections in rooms in Friday June 29th and Saturday June 30th if we are not ready on Friday. Any question/doubt from the networking team? Regards -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Transfering DC12 funds to Nicaragua
On Fri, 8 Jun 2012 12:22:58 +0200 Martin Schulze j...@infodrom.org wrote: Holger Levsen wrote: Hi Norman, On Freitag, 8. Juni 2012, Norman García Aguilar wrote: I would like to know what is the procedure in order to transfer DebConf12 money from SPI/FISS to Nicaragua. We are very close to DebConf12 and we need to pay some things. The payments we need to do are: [...] We have all the transfer information ready. We need to know who are the persons in charge and what is the procedure to make the request to SPI/FFIS. Thank you darst, I really don't know what is the procedure so that's why I'm asking, Acording to the budget: * The venue cost is 11,519.34USD, and we would like to pay 50%, which is 5,759.67. * The food cost is 15,675.00 USD, and we would need 50% before DebConf starts, which is 7837.00 * We need money to order bags and shirts, for those we have in our budget 3,600, we will need it all before DebConf. This give you a total of USD 17196.67. In FISS we have at this time EUR11247.69, with a exchange rate of 1.3 is USD14621.99, and we will need the USD3,558.25 we have in SPI at this time. All the money, as you may know, will go to ISIC, our legal representation here in Nicaragua for DebConf12. I'm not sure, or rather, I dont think, ffis can just transfer money to ISIC, without anything. So I'm cc:ing them. Indeed. That said, do you have invoices from the hotel, food, etc, that we can pass to ffis? That would be helpful. We can give a quote from venue, food and t-shirt/bags, we will have the invoices once we pay. What name does the invoice needs to have? FFIS? ISIC? Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Transfering DC12 funds to Nicaragua
On Fri, 8 Jun 2012 21:40:38 +0200 Holger Levsen hol...@layer-acht.org wrote: Hi, On Freitag, 8. Juni 2012, Norman García Aguilar wrote: We can give a quote from venue, food and t-shirt/bags, we will have the invoices once we pay. I think ffis needs the invoices _before_, or? Nobody will give us invoices if we don't pay, at least UCA told us today that as a education entity (University) they doesn't have invoices, they will give us oficial receipt once we pay them, before that they can only give us a quote. And as I can remember, when I buy something, companies will give a receipt every time I make a payment and when I cancel the total amount then they give an invoice. So, we will not get an invoice if we don't pay, at least, we can give you quotes. Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Transfering DC12 funds to Nicaragua
On Fri, 8 Jun 2012 15:58:55 -0400 Jimmy Kaplowitz ji...@debian.org wrote: On Fri, Jun 08, 2012 at 01:45:02PM -0600, Norman García Aguilar wrote: Nobody will give us invoices if we don't pay, at least UCA told us today that as a education entity (University) they doesn't have invoices, they will give us oficial receipt once we pay them, before that they can only give us a quote. And as I can remember, when I buy something, companies will give a receipt every time I make a payment and when I cancel the total amount then they give an invoice. So, we will not get an invoice if we don't pay, at least, we can give you quotes. I think the confusion here is merely terminology, for both SPI and FFIS. When you say quotes, do you mean something that means DebConf12 is obligated to pay .XX cordobas to us by June YY for the purpose of , even if there may be more payments in either direction later to finalize things? In that case, if you give each organization quotes, receipts, and invoices as they are available, it will probably meet all the requirements. Hopefully FFIS agrees - I certainly am less familiar with their needs than SPI's. Right Jimmy, I'm waiting the document from UCA and then I will send to SPI and FFIS to check is the right document :) Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] Transfering DC12 funds to Nicaragua
Hello Team, I would like to know what is the procedure in order to transfer DebConf12 money from SPI/FISS to Nicaragua. We are very close to DebConf12 and we need to pay some things. The payments we need to do are: * Venue: We want to pay a % now. * Food: We need to pay a % * T-shirts: We need to order this ASAP. * Bags: We need to order this ASAP. * Banners: We need to order this ASAP. All the amounts are in debconf-team svn We have all the transfer information ready. We need to know who are the persons in charge and what is the procedure to make the request to SPI/FFIS. Thanks in advance. Regards -- Norman García Aguilar nor...@riseup.net pgpsRnkxZKuh2.pgp Description: PGP signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Transfering DC12 funds to Nicaragua
On Thu, 7 Jun 2012 20:36:08 -0400 Richard Darst r...@zgib.net wrote: Norman, On Thu, Jun 07, 2012 at 02:12:38PM -0600, Norman García Aguilar wrote: Hello Team, I would like to know what is the procedure in order to transfer DebConf12 money from SPI/FISS to Nicaragua. We are very close to DebConf12 and we need to pay some things. The payments we need to do are: * Venue: We want to pay a % now. * Food: We need to pay a % * T-shirts: We need to order this ASAP. * Bags: We need to order this ASAP. * Banners: We need to order this ASAP. All the amounts are in debconf-team svn We have all the transfer information ready. We need to know who are the persons in charge and what is the procedure to make the request to SPI/FFIS. Perhaps you could say here how much you are wanting to transfer now? This email is more to maintain transparency, rather than really ask permission, so it would be good to say how much we need, what organization you think it should come from, how much goes to which of these places (so that people who can't see svn can also follow along). Thank you darst, I really don't know what is the procedure so that's why I'm asking, Acording to the budget: * The venue cost is 11,519.34USD, and we would like to pay 50%, which is 5,759.67. * The food cost is 15,675.00 USD, and we would need 50% before DebConf starts, which is 7837.00 * We need money to order bags and shirts, for those we have in our budget 3,600, we will need it all before DebConf. This give you a total of USD 17196.67. In FISS we have at this time EUR11247.69, with a exchange rate of 1.3 is USD14621.99, and we will need the USD3,558.25 we have in SPI at this time. All the money, as you may know, will go to ISIC, our legal representation here in Nicaragua for DebConf12. So, it looks like we will need all the money we have right now. Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Transfering DC12 funds to Nicaragua
On Thu, 7 Jun 2012 23:25:45 -0600 Norman García Aguilar nor...@riseup.net wrote: On Thu, 7 Jun 2012 20:36:08 -0400 Richard Darst r...@zgib.net wrote: Norman, On Thu, Jun 07, 2012 at 02:12:38PM -0600, Norman García Aguilar wrote: Hello Team, I would like to know what is the procedure in order to transfer DebConf12 money from SPI/FISS to Nicaragua. We are very close to DebConf12 and we need to pay some things. The payments we need to do are: * Venue: We want to pay a % now. * Food: We need to pay a % * T-shirts: We need to order this ASAP. * Bags: We need to order this ASAP. * Banners: We need to order this ASAP. All the amounts are in debconf-team svn We have all the transfer information ready. We need to know who are the persons in charge and what is the procedure to make the request to SPI/FFIS. Perhaps you could say here how much you are wanting to transfer now? This email is more to maintain transparency, rather than really ask permission, so it would be good to say how much we need, what organization you think it should come from, how much goes to which of these places (so that people who can't see svn can also follow along). Thank you darst, I really don't know what is the procedure so that's why I'm asking, Acording to the budget: * The venue cost is 11,519.34USD, and we would like to pay 50%, which is 5,759.67. * The food cost is 15,675.00 USD, and we would need 50% before DebConf starts, which is 7837.00 * We need money to order bags and shirts, for those we have in our budget 3,600, we will need it all before DebConf. This give you a total of USD 17196.67. In FISS we have at this time EUR11247.69, with a exchange rate of 1.3 is USD14621.99, and we will need the USD3,558.25 we have in SPI at this time. All the money, as you may know, will go to ISIC, our legal representation here in Nicaragua for DebConf12. So, it looks like we will need all the money we have right now. Sorry, with FFIS and SPI we have USD18180.23 and I calculated USD 17196.67, we have a thousand extra, that I'm sure we will need it for other things here :) Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Transfering DC12 funds to Nicaragua
On Thu, 7 Jun 2012 23:25:45 -0600 Norman García Aguilar nor...@riseup.net wrote: On Thu, 7 Jun 2012 20:36:08 -0400 Richard Darst r...@zgib.net wrote: Norman, On Thu, Jun 07, 2012 at 02:12:38PM -0600, Norman García Aguilar wrote: Hello Team, I would like to know what is the procedure in order to transfer DebConf12 money from SPI/FISS to Nicaragua. We are very close to DebConf12 and we need to pay some things. The payments we need to do are: * Venue: We want to pay a % now. * Food: We need to pay a % * T-shirts: We need to order this ASAP. * Bags: We need to order this ASAP. * Banners: We need to order this ASAP. All the amounts are in debconf-team svn We have all the transfer information ready. We need to know who are the persons in charge and what is the procedure to make the request to SPI/FFIS. Perhaps you could say here how much you are wanting to transfer now? This email is more to maintain transparency, rather than really ask permission, so it would be good to say how much we need, what organization you think it should come from, how much goes to which of these places (so that people who can't see svn can also follow along). Thank you darst, I really don't know what is the procedure so that's why I'm asking, Acording to the budget: * The venue cost is 11,519.34USD, and we would like to pay 50%, which is 5,759.67. * The food cost is 15,675.00 USD, and we would need 50% before DebConf starts, which is 7837.00 * We need money to order bags and shirts, for those we have in our budget 3,600, we will need it all before DebConf. This give you a total of USD 17196.67. In FISS we have at this time EUR11247.69, with a exchange rate of 1.3 is USD14621.99, and we will need the USD3,558.25 we have in SPI at this time. All the money, as you may know, will go to ISIC, our legal representation here in Nicaragua for DebConf12. So, it looks like we will need all the money we have right now. Sorry, with FFIS and SPI we have USD18180.23 and I calculated USD 17196.67, we have a extra of USD983.56, and I'm sure we will need it for other things here :) Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] Travel sponsorship team
Hi DebConf Team, We are creating the travel sponsorship team and we are looking for volunteers. Cate and I are the only members of this group at the moment, and we are trying to arrange a meeting with the team once is created. Cate made a poll on doodle so you can choose your prefered date+hours for the meeting. Take note that this team has a lot of work, so we need to make this meeting ASAP so we can start to work. If you want to be part of this team, plasee add yourself in the wikipage [0] or reply this email and pick a prefered date/hour on this doodle poll [1] Regards, [0] http://wiki.debconf.org/wiki/DebConf12/Teams [1] http://www.doodle.com/7gasmbpvb3exc8k5 -- Norman García Aguilar nor...@riseup.net pgpGRpZKmTMKd.pgp Description: PGP signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Mail about sponsoring to Debian consultants
On Sat, 26 May 2012 13:00:10 +0200 Gaudenz Steinlin gaud...@debian.org wrote: Hi As discussed at the last meeting I drafted a mail to be sent out to all the addresses on the Debian consultants list. Unfortunately (for Debconf, not for me ;-) ) I'm going to be away until Monday late evening and I won't have time to send the mail. I have commited the text and the extracted list of addresses to the debconf-team SVN repository. So if anyone has some time to do this, feel free to just send the mail. It may even be better if the mail was sent from someone a bit more known for doing DebConf organisation and who can also better answer possible questions. My idea was to also attach the sponsoring brochure PDF from the website. Maybe it's a good idea to send the email with a @debian.org or @debconf.org email, or is not neccessary? and we can add a link to the document, so we don't need to attach the document. Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Sponsorship deadline
On Sat, 12 May 2012 20:19:41 +0100 Moray Allan mo...@sermisy.org wrote: On Sat, 2012-05-12 at 20:18 +0100, Moray Allan wrote: Can some people work on personalised registration status messages, to go out as soon as possible but certainly before the sponsorship deadline? It's much easier if attendees find their mistakes now, rather than having to make special requests to us after the deadline. I'm checking penta and mailing people so they can fix some missing information. Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] fiber switch needed / planning the network
On Fri, 4 May 2012 19:09:35 -0600 Holger Levsen hol...@layer-acht.org wrote: Hi, (mail written in very short time due to bunissimo RL foo in .ni :-) we will be able to use the universities fibres to connect the different buildings at UCA university, see svn://svn.debian.org/svn/debconf-data/dc12/uca-map.xcf servers is where the serveroom is, which also has the uplink arriving. there we need a fibre switch. see the lower bunch of cables (which are all marked with the location of the other end!) on http://layer-acht.org/fotos/660_Nicaragua_2012/20120504_009_Sm.jpg.212.html One such other end you can see in http://layer-acht.org/fotos/660_Nicaragua_2012/20120424_014_Sm.jpg.12.html (Thats in aula 2. Aula 1+3 and the hacklabs are equally equipped.) So the question is, who can bring such a switch and is also arriving very early at DebCamp? I'm getting a CISCO WS-2960G-24TC-L borrowed from june 25th to july 15th. It has four sfp ports and 20 gigabit ethernet ports. We will check with UCA Network Admin to see if it will solve our needs :) Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Today's DebConf global meeting report
On Thu, 10 May 2012 00:34:50 -0600 Rodrigo Rodríguez roir...@ubuntu.org.ni wrote: * A local spanish teacher will be offering classes too. Please contact xamanu (Felix) or h01ger about this. Assuming the potential demand, we should create a list of teachers of spanish for DebConf. Maybe Felix can add the data of his teacher (name, teaching schedules, contact information) and we can add one or two more teachers. Rodrigo, is the same teacher, so don't worry :) this will be organized by the fun and free time team :) Regards, -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] Today's DebConf global meeting report
Hi DebConf Team! Today we have our usual debconf global meeting, the agenda it was 1. field report * We have some picture from h01ger visit at http://layer-acht.org/fotos/660_Nicaragua_2012/ * We are happy to inform that localteam is bigger than it seems on IRC, 2-3 times the size. * UCA has 3 good auditoriums (one for workshops rather then talks) * http://media.debconf.org/dc12/map/uca-map.png 2. open points problems * Uplink is just not clear yet, looks good though, we will know in 2 weeks for sure. additionally local team is working on alternatives * We will need a fiber switch http://lists.debconf.org/lurker/message/20120505.010935.9b73080a.en.html * We have an open court in the University available as a food place. It's not very big, It's open, so we have to get a roof (tent?) for it (rain season starts in July), there's not light at night 3. Debian day * Our Debian Day plan is in http://whiteboard.debian.net/dc12-debianday.wb * On local stands during debianday for 500 USD. with no mentioning them in our press releases (as indiviual sponsors) nor on the website * We would appreciate spanish speakers, but we still need simultaneos translators for english talks (if we need them) * Please check Requests/ideas for talks 4. budget * We still have no budget for travel sponsorship and accom, but at least we will have a debconf. * At the date, registration is about 150 people. 5. travel sponsorship team * We still do not have money for that, but even if we have no money we have some money at least for central americans, so we should form this team. we also need to do this to decide who will hotel accomodation sponsored! 6. Sponsorship team * We have no enough money, so we need to create this team, sponsorship team (bursaries/support/grants/whatever) * n0rman will lead the sponsorship rating team, he needs to recruit more people. * please read http://wiki.debconf.org/wiki/TravelSponsorship 7. Government status * Meeting with two government institutions. * Good discussions with the government, concrete results pending in the next 2-3 weeks. 8. Free and leisure time * There are events planned for most of the days/nights (such as concerts, poetry night, theatre, etc..) and some permanent offers (like yoga, massages, etc..) * We have fito (spanish speaker only) in charge of this. * All information is still in Spanish language, but will be translated and put into penta when the things are getting more concrete. * All of this it will only option localteam wants to offer debconfers. * A local spanish teacher will be offering classes too. Please contact xamanu (Felix) or h01ger about this. 9. DebConf12 art * You can check http://wiki.debconf.org/wiki/DebConf12/Artwork * Local team is working on more designs 10. Food team status * We have five quotations and we are evaluating better option. * We are trying to have food in UCA, the place we have now is a small open space and we need to use tents. * We have vegetarians/vegans in our food team taking care of this. 11. AOB/next meeting Meeting is for May 22 (TUESDAY!) 18 UTC -- Norman García Aguilar nor...@riseup.net pgpFhL0fQP74p.pgp Description: PGP signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] [Debconf12-localteam] Sponsorship brochure for dc12
On Mon, 27 Feb 2012 13:00:22 -0600 Leandro Gómez leo.tel...@gmail.com wrote: On Mon, Feb 27, 2012 at 12:49 PM, Holger Levsen hol...@layer-acht.orgwrote: Hi Leandro, Hey! On Montag, 27. Februar 2012, Leandro Gómez wrote: ...and here is the beta pdf version of the sponsorship-brochure_en - thank you lilix! ;) this looks awesome, already! I've just renamed the pdf+svg files in svg into what I believe is a better order. (ie, yes, we should explain what Debian is, somewhere at the end :) On 2_page-what-is-debconf.pdf I would suggest to change the order as well, first DebCamp, then DebianDay, then DebConf. Great! I'll make the changes and generate the new brochure_en.pdf file. Should we go ahead and make a Spanish version of this as well? Norman? We already have one in spanish, not so cool as the english one, if you want I can work in this today. Translate the svg into spanish and add some local info of the odt file we have in svn :) Regards, -- Norman García nor...@riseup.net pgpb31zkOXs3k.pgp Description: PGP signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC11 sponsorship levels
On Sun, 26 Feb 2012 02:48:17 +0100 Holger Levsen hol...@layer-acht.org wrote: Hi, On Samstag, 25. Februar 2012, Felix Delattre wrote: * Can we move Logo printed on conference bag from silver to bronze? I believe that we can get more local support if we do that. Local team, what do you think? Hm, I really like the way we have now: bronce=website, silver=tshirt (short for cloth), gold=video, platinum=premium partner. It's easy to remember and thus to explain,. moving the logo on the bag to bronce would break this. (and we would make the higher category slightly less valuable...) that said, I'm not strictly against moving. But quite a bit ;) Yes, I really like how levels are defined as well. From my local company owner POV is less atractive, but. we need to try to do our best to get local sponsors with those levels. So, we have levels! :) and sponsorship_brochure_en ready :) yey Saludos -- Norman García nor...@riseup.net pgpDmoBV7wcYP.pgp Description: PGP signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] Next DebConf Global Meeting
We have scheduled the next meeting for feb 3rd, since some people asked for a change because of fosdem and it was decided with doubts, we have another poll... http://www.doodle.com/dvdiuf2uwzism5nw Regards, -- Norman García nor...@riseup.net pgpb9KNMKvJsQ.pgp Description: PGP signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] Next DebConf Global Meeting
We have scheduled the next meeting for feb 3rd, since some people asked for a change because of fosdem and it was decided with doubts, we have another poll... http://www.doodle.com/dvdiuf2uwzism5nw Regards, -- Norman García nor...@riseup.net pgp7sfIqDw05H.pgp Description: PGP signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf 12 sponsorship brochure and sponsors levels
On Fri, 25 Nov 2011 09:30:20 -0600 Norman García nor...@riseup.net wrote: We were thinking of a Debian Day sponsor level including the benefits from the steel level plus * Booth during Debian Day (The Debian Day team is checking with the venue the availability of spaces for booths during Debian Day.) * Logo on Debian Day advertising material (We'll distribute posters on universities and other public spaces to promote Debian Day locally, and 1 or 2 Debian Day banners located on the Debian Day conference room). Another suggestion is to add the two Debian Day benefits to steel level and higher, so we will not have a special sponsor level for Debian Day. Thoughts? Regards -- Norman García nor...@riseup.net pgpYXVOQVptt5.pgp Description: PGP signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] DebConf 12 sponsorship brochure and sponsors levels
Hello, We were discussing about the sponsorship levels for DebConf12 on IRC and now we're taking the discussion to the maling list. :) We have a (draft) Spanish version of the Sponsorship brochure on the wiki [0] and we are checking the sponsorship levels [1] with the debconf-sponsors-team. Please make any suggestions to this document. At the local team, we believe that we need to have some kind of Debian Day sponsor level. There are local companies who wants to promote their service/products to local people, that's their target and maybe they could not find attractive to have global presence since they have a local market only. We were thinking of a Debian Day sponsor level including the benefits from the steel level plus * Booth during Debian Day (The Debian Day team is checking with the venue the availability of spaces for booths during Debian Day.) * Logo on Debian Day advertising material (We'll distribute posters on universities and other public spaces to promote Debian Day locally, and 1 or 2 Debian Day banners located on the Debian Day conference room). Another suggestion is to add the two Debian Day benefits to steel level and higher, so we will not have a special sponsor level for Debian Day. [0] http://wiki.debconf.org/wiki/DebConf12/SponsorPack [1] http://wiki.debconf.org/wiki/DebConf12/SponsorPack#.C2.BFC.C3.B3mo_le_puede_ser_de_beneficio_patrocinar_DebConf.3F -- Norman García nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
