Electronic Signatures Policy: We have a full E-Mail policy, but here is the verbiage related to E-Mail signatures:
E-mail signatures: Employees are encouraged to add a signature at the end of their e-mail. Signatures should consist of name and and contact information only. No quotes, Bible verses, philosophical statements, or other non-college additional messages may be added to the signature line. Political Activities: Here is our Political policy (I'm sorry, but the link is internal only) Employee Political Activities As an individual, each employee of the College retains all rights and obligations of citizenship provided in the Constitution and laws of North Carolina and the Constitution and laws of the United States. Therefore, the Board of Trustees encourages employees of the College to exercise their rights and obligations of citizenship. Employees who decide to run for public office shall notify the Board of Trustees through the President of their intentions to run and certify that they will not campaign or otherwise engage in political activities (manage a campaign, etc.) during their regular work hours or involve the College in their political activities. Any employee who is elected to a part-time public office shall certify through the President to the Board of Trustees that the office will not interfere with carrying out the duties of the position with the College or request leave. Any employee who is elected or appointed to a full-time public office or the General Assembly shall be required to take a leave of absence without pay upon assuming that office. The length of the leave of absence shall be determined by the Wake Technical Community College Board of Trustees. Any employee who becomes a candidate for public office shall be prohibited from soliciting support during regular work hours. The employee in question is prohibited from soliciting support on College property unless otherwise authorized by the Board of Trustees. The vice president responsible for the employee who is a political candidate or the incumbent of a part-time/full-time political position (appointed or elected) shall cause a report to be filed at least each sixty (60) days with the College President regarding the employee's punctuality, attendance, work performance, productivity, and any and all other factors deemed appropriate by the vice president. E0116_Political Activities of Employees_6d-Governance I hope this helps! _______________________________ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 9101 Fayetteville Road Raleigh, NC 27603 (919) 866-5603, Main Campus - LE 36 [email protected] [email protected] _______________________________ -----Original Message----- From: [email protected] [mailto:[email protected]] On Behalf Of Institutional policy-related discussions digest Sent: Wednesday, April 16, 2014 12:03 AM To: acupa-l digest recipients Subject: acupa-l digest: April 15, 2014 ACUPA-L Digest for Tuesday, April 15, 2014. 1. RE: acupa-l digest: April 14, 2014 2. RE: Political Activity 3. Email Signatures Policy 4. RE: Email Signatures Policy 5. RE: Email Signatures Policy ---------------------------------------------------------------------- Subject: RE: acupa-l digest: April 14, 2014 From: Bonnie Leigh Reifsteck <[email protected]<mailto:[email protected]>> Date: Tue, 15 Apr 2014 15:18:24 +0000 X-Message-Number: 1 Hello, Angela, here is a link to the University of New Mexico policy on Political Activity: UAP 3735 ("Political Activity") http://policy.unm.edu/university-policies/3000/3735.html . I should note that we are currently in the processing of revising the policy, but there it is as it currently stands. Also, Gloria, below are the University of New Mexico policies related to travel: UAP 4030 ("Travel") - http://policy.unm.edu/university-policies/4000/4030.html UAP 2710 ("Study Abroad Health and Safety") - http://policy.unm.edu/university-policies/2000/2710.html . This policy is also currently under revision. Bonnie Leigh Reifsteck University Policy Specialist UNM Policy Office MSC05 3357 1 University of New Mexico Albuquerque, NM 87131-0001 Tel. 505.277.6531 Web. http://policy.unm.edu **Part-time work schedule: Tues, Wed,Thurs, 8am-3pm ** From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Angela Jackson Sent: Friday, April 11, 2014 5:13 PM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] Political Activity Hello, We are looking at developing a political activity policy to address a wide range of issues including leave for employees elected to office, contributions, use of uni resources/space, signage, etc. I would love see what is out there if any of you have a policy covering this. Thanks, Angela M. Jackson, BA, JD | Legal Counsel, Policy University Legal Services | University of Calgary AD 111, 2500 University Drive NW | Calgary, AB T2N 1N4 403.210.9202 ---------------------------------------------------------------------- Subject: RE: Political Activity From: "Lloyd, Lynda" <[email protected]<mailto:[email protected]>> Date: Tue, 15 Apr 2014 17:23:30 +0000 X-Message-Number: 2 Angela, Ours is pretty simple so may not be of much help to you. Here you go: http://content.nwacc.edu/administrativeservices/PolicyforAS/HR/PoliticalActivity.pdf Lynda Lloyd, M.Ed., P.H.R. Director of Institutional Policy & Professional Development NWACC Policy<http://www.nwacc.edu/web/policy/policy_procedure> 479-619-4248 office 479-381-8660 wireless This message is intended solely for the recipient to whom it is addressed. If you are not the intended recipient, do not disclose, distribute or copy this email. Please notify the sender immediately and delete this email from your system. From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Angela Jackson Sent: Friday, April 11, 2014 4:13 PM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] Political Activity Hello, We are looking at developing a political activity policy to address a wide range of issues including leave for employees elected to office, contributions, use of uni resources/space, signage, etc. I would love see what is out there if any of you have a policy covering this. Thanks, Angela M. Jackson, BA, JD | Legal Counsel, Policy University Legal Services | University of Calgary AD 111, 2500 University Drive NW | Calgary, AB T2N 1N4 403.210.9202 NOTE: This e-mail message is intended only for the named recipient(s) and may contain confidential information. If you have received this message in error, please immediately notify the sender and delete this e-mail message along with any attachments. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ---------------------------------------------------------------------- Subject: Email Signatures Policy From: "Lloyd, Lynda" <[email protected]<mailto:[email protected]>> Date: Tue, 15 Apr 2014 19:07:54 +0000 X-Message-Number: 3 Good Afternoon from Arkansas where the redbuds and dogwoods are putting on a show! I am inquiring about policy for email signatures. Do you have one and will you share it? Some of our employees are becoming very creative in that area. Thank you, Lynda Lloyd, M.Ed., P.H.R. Director of Institutional Policy & Professional Development NWACC Policy<http://www.nwacc.edu/web/policy/policy_procedure> 479-619-4248 office 479-381-8660 wireless This message is intended solely for the recipient to whom it is addressed. If you are not the intended recipient, do not disclose, distribute or copy this email. Please notify the sender immediately and delete this email from your system. ---------------------------------------------------------------------- Subject: RE: Email Signatures Policy From: "Lloyd, Lynda" <[email protected]<mailto:[email protected]>> Date: Tue, 15 Apr 2014 19:17:14 +0000 X-Message-Number: 4 Clarification - after reading my own email - it looks as if I may be talking about accepting electronic signatures. What I am asking for is a policy regarding what you allow employees to put in their email signature lines. We have some that are adding inspirational and not-so inspiration quotes and that has prompted a discussion regarding the need for a policy. Apologies for the murkiness!! Thank you! Lynda Lloyd, M.Ed., P.H.R. Director of Institutional Policy & Compliance NWACC Policy<http://www.nwacc.edu/web/policy/policy_procedure> 479-619-4248 office 479-381-8660 wireless This message is intended solely for the recipient to whom it is addressed. If you are not the intended recipient, do not disclose, distribute or copy this email. Please notify the sender immediately and delete this email from your system. From: Lloyd, Lynda Sent: Tuesday, April 15, 2014 2:08 PM To: Institutional policy-related discussions ([email protected]<mailto:[email protected]>) Subject: Email Signatures Policy Good Afternoon from Arkansas where the redbuds and dogwoods are putting on a show! I am inquiring about policy for email signatures. Do you have one and will you share it? Some of our employees are becoming very creative in that area. Thank you, Lynda Lloyd, M.Ed., P.H.R. Director of Institutional Policy & Professional Development NWACC Policy<http://www.nwacc.edu/web/policy/policy_procedure> 479-619-4248 office 479-381-8660 wireless This message is intended solely for the recipient to whom it is addressed. If you are not the intended recipient, do not disclose, distribute or copy this email. Please notify the sender immediately and delete this email from your system. ---------------------------------------------------------------------- Subject: RE: Email Signatures Policy From: "Hornsby, Eunice" <[email protected]<mailto:[email protected]>> Date: Wed, 16 Apr 2014 00:45:25 +0000 X-Message-Number: 5 Ohio State does not have such a policy. Some units provide structure to their employees, and our communications folks provide an "email signature" generator that helps faculty and staff format their signatures like mine is below, as a part of our "branding" efforts. But there are no requirements. I assume that if there are concerns, it would be dealt with by the supervisor. Eunice Hornsby, Ph.D. Policy and Training Director The Ohio State University Office of University Compliance and Integrity 1543 N. High St., Columbus, OH 43201-2190 614-292-8728 Office [email protected]<mailto:[email protected]<mailto:[email protected]<mailto:[email protected]>> compliance.osu.edu<http://compliance.osu.edu> osu.edu/policies/<http://www.osu.edu/policies/> [button] From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Lloyd, Lynda Sent: Tuesday, April 15, 2014 3:17 PM To: Institutional policy-related discussions ([email protected]<mailto:[email protected]>) Subject: RE:[acupa-l] Email Signatures Policy Clarification - after reading my own email - it looks as if I may be talking about accepting electronic signatures. What I am asking for is a policy regarding what you allow employees to put in their email signature lines. We have some that are adding inspirational and not-so inspiration quotes and that has prompted a discussion regarding the need for a policy. Apologies for the murkiness!! Thank you! Lynda Lloyd, M.Ed., P.H.R. Director of Institutional Policy & Compliance NWACC Policy<http://www.nwacc.edu/web/policy/policy_procedure> 479-619-4248 office 479-381-8660 wireless This message is intended solely for the recipient to whom it is addressed. If you are not the intended recipient, do not disclose, distribute or copy this email. Please notify the sender immediately and delete this email from your system. From: Lloyd, Lynda Sent: Tuesday, April 15, 2014 2:08 PM To: Institutional policy-related discussions ([email protected]<mailto:[email protected]<mailto:[email protected]<mailto:[email protected]>>) Subject: Email Signatures Policy Good Afternoon from Arkansas where the redbuds and dogwoods are putting on a show! I am inquiring about policy for email signatures. Do you have one and will you share it? Some of our employees are becoming very creative in that area. Thank you, Lynda Lloyd, M.Ed., P.H.R. Director of Institutional Policy & Professional Development NWACC Policy<http://www.nwacc.edu/web/policy/policy_procedure> 479-619-4248 office 479-381-8660 wireless This message is intended solely for the recipient to whom it is addressed. If you are not the intended recipient, do not disclose, distribute or copy this email. Please notify the sender immediately and delete this email from your system. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html --- END OF DIGEST ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html Email correspondence to and from this address may be subject to the North Carolina Public Records law and may be disclosed to third parties by an authorized state official (NCGS. ch. 132). Student educational records are subject to FERPA.
