Hi Heather and others, KU is in the same boat - a community effort. Our policy draft, attached, has been developed and will soon begin the vetting process. We're looking to implement on August 1, 2015. The word "enforcement" does not appear within our draft policy, this is how compliance is addressed:
The success of this policy depends upon the thoughtfulness, consideration and cooperation of tobacco users and non-tobacco users. Leaders and those to whom this policy applies share the responsibility for adhering to and enforcing the policy. · Concerns about tobacco use should be respectfully addressed in the moment whenever feasible. · Concerns, questions or comments regarding the University's Tobacco Free Policy should be referred to the Department of Human Resources. Depending upon the nature of the contact, Human Resources may redirect the inquiry to an appropriate person, department or organization. We will spend the spring semester conducting an educational campaign, townhall meetings, and open forums. The policy draft will be posted for a 30 day public comment period. We're hoping, as the consultant (Ty Patterson) who came to campus last spring suggested, that a focused educational campaign that effectively communicates the rationale for the cultural change will lay the groundwork for successful policy implementation. Given the conversation that I had with Bob and others after the potpourri session at the conference, this might not be enough. Great topic and conversation! Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email [email protected]|<mailto:[email protected]%7C> Web www.provost.ku.edu<http://www.provost.ku.edu/> From: [email protected] [mailto:[email protected]] On Behalf Of Joshua Adams Sent: Thursday, November 06, 2014 7:30 AM To: ACUPA-L Subject: RE:[acupa-l] Enforcement of tobacco and smoke free policies This is a very interesting subject. We are fairly consistent in NOT including anything extensive or substantial about enforcement in our policies, I suspect because enforcement is another area that can be audited, and the climate or culture might change in such a way that we want to be more, or less rigorous in our enforcement of a particular policy. Additionally, policies by their nature have differing desired levels of enforcement. For instance, financial policies are very rigorously enforced, while the pet policy and it's leash provisions, while rigorously enforced on central campus, are not such a concern on the hundreds of acres of fields that Cornell maintains. In policies for which the policy owner considers it critical that the policy reader know the consequences for non-compliance, we may have a fairly non-specific statement such as "Non-compliance with this policy may result in discipline, dismissal, or criminal prosecution." We usually do, however, identify whose responsibility it is to enforce a policy, in the "Responsibilities" section and/or the "Contacts" section of our policies. In policies that have no specific reference, that responsibility falls to the Responsible Executive for that policy. Joshua Joshua Adams Director, Cornell University Policy Office and DFA Communications 35 Thornwood Dr, Suite 200 Ithaca, NY 14850 t: 607.255.8279 f: 607.254.1555 w: www.policy.cornell.edu<http://www.policy.cornell.edu/> ü Please consider the environment before printing this e-mail. From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Hornsby, Eunice Sent: Wednesday, November 05, 2014 3:40 PM To: ACUPA-L Subject: RE:[acupa-l] Enforcement of tobacco and smoke free policies Heather: I'm not surprised that the policy doesn't address enforcement. I know I am a lonely voice on this, but I believe that institutions sometimes use policies drive change and figure out enforcement along the way. At Ohio State, we are approaching going tobacco free as a culture change, and giving punishments doesn't always facilitate culture change. We explicitly decided that law enforcement officers would not be involved in enforcement - that they would better use their time addressing criminal matters. I believe we set an approximate 2-year-long "soft enforcement" time period. Our website is here: http://tobaccofree.osu.edu/ Our policy is here: http://hr.osu.edu/public/documents/policy/policy720.pdf Resources for policy implementation are on page 4 of the policy. On the "printables<http://tobaccofree.osu.edu/printables/>" page, there is a Tobacco Free Leader/Supervisor Toolkit<http://tobaccofree.osu.edu/assets/site/images/printables/implementationguide2.pdf> that addresses handling repeat violations. The person who can best address the enforcement approach at Ohio State is: Kristi Kuhbander [email protected]<mailto:[email protected]> 614-292-0864 -Eunice From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Heather Foster Sent: Wednesday, November 05, 2014 11:46 AM To: Institutional policy-related discussions ([email protected]<mailto:[email protected]>) Subject: [acupa-l] Enforcement of tobacco and smoke free policies Hello, Our university adopted a tobacco and smoke free policy in the summer of 2013. Unfortunately, the policy does not address enforcement. (Yes, I'm embarrassed to admit this.) We say, "It is the shared responsibility of all members of the campus community to respect and abide by this policy." Attitudes toward enforcement are changing and I'd like to know what others are doing. I know there can be a wide gap between what is stated in the policy and what is actually happening. Would anyone be willing to share enforcement strategies? Fines/tickets? Disciplinary action? Any help would be appreciated. Thanks, Heather Heather M. Foster Policy Specialist Institutional Compliance & Risk Services The University of Texas at San Antonio P 210.458.5537 F 210.458.4993 ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
