KU has an email policy<http://policy.ku.edu/provost/electronic-mail-policy> that was developed in ’98 and this policy addresses the use of distribution lists and communicating broadly to campus. About broadcast email, the policy states: Because use of broadcast email places stress on the email system, it is Lawrence campus policy to use the broadcast function very sparingly. In addition to the business communications cited above, it is used for messages from the Chancellor's Office, the Provost's Office, or other offices about mission-related matters or issues of broad interest to the University community, and for emergency messages dealing with power outages, street closings, or other public safety matters. Any request to use broadcast email to contact students, faculty, or staff, including survey requests, must be approved in advance and in writing or by email by the Office of the Chancellor or the Office of the Provost.
The Policy Office is the designee of the Provost and Chancellor offices to handle the review of requests to use the distribution lists. We maintain a very narrow interpreatation of mission-related and of broad interest. If we were to loosen the interpretation, there would be no end to the number of messages that we would be sending on a daily basis. John, I am happy to provide more detail if it is helpful. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email [email protected]|<mailto:[email protected]%7C> Web www.provost.ku.edu<http://www.provost.ku.edu/> From: [email protected] [mailto:[email protected]] On Behalf Of Ms. Kathryn A. Yerkes Sent: Thursday, November 06, 2014 2:30 PM To: Institutional policy-related discussions Subject: Re: [acupa-l] E-Mailing Group Policies Scranton's broadcast email is below... file:///C:/Users/R93170862/Downloads/Broadcast%20Email%20Policy%20(Approved).pdf<file:///C:\Users\R93170862\Downloads\Broadcast%20Email%20Policy%20(Approved).pdf> Kate ________________________________ From: [email protected]<mailto:[email protected]> <[email protected]<mailto:[email protected]>> on behalf of Theresa Rowe <[email protected]<mailto:[email protected]>> Sent: Thursday, November 6, 2014 3:27 PM To: Institutional policy-related discussions Subject: Re: [acupa-l] E-Mailing Group Policies We've spent the last year trying to get the attached policy finalized. We are "living" this way even though it hasn't worked through the final approvals. Theresa On Thu, Nov 6, 2014 at 12:03 PM, ELLIS, JOHN <[email protected]<mailto:[email protected]>> wrote: I am interested in E-Mailing Group Policies. More specifically, I am interested in policies that address the following issues: Who can request that campus wide e-mailing groups get created? Who “owns” the e-mailing groups? The requestor? The institution? Who can send e-mail to the e-mailing groups? Who is responsible for managing & maintaining the e-mailing groups? Are members of the President’s Cabinet generally included on all, most or some of the e-mailing groups? Thanks. - John John R. Ellis Executive Director Information Technology Services The College of Saint Rose 432 Western Avenue Albany, New York 12203 518-454-5166 [email protected]<mailto:[email protected]> www.strose.edu<http://www.strose.edu> ITS.strose.edu<http://ITS.strose.edu> ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837. -- Theresa Rowe Chief Information Officer Oakland University ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
