Hi Amy, The review and reorganization of our policy/procedures began in 4 years ago and is still a work in progress. Donna Meeks I can sooooooo relate to your post - thanks for going first!
Initially we considered using SharePoint but it became too cumbersome for review committees and senior leadership to maneuver and getting them trained was an issue. I resorted to using Outlook with attachments, excel worksheets and word files to manage historical components of the policy development and keep up with drafts. I use Survey Monkey for policy feedback from stakeholders and send College wide email blasts to announce new or revised policy. Outlook has a voting component that comes in handy for small committee approval. I summarize and aggregate the policy survey feedback and distribute reports as indicated. We recently added a policy impact statement that is required for all new or revised policy (attached). I also maintain a page that lists (with drafts) all policy in development as well as new or revised policy for the academic year. Amy - I will send you a copy of my 2015 policy development tracking worksheet in a private email if you would like. Will do the same for anyone else interested. My best advice? HAVE PATIENCE and remember to always "choose which battles you are willing to lose in order to win the war". Lynda Lloyd, M.Ed., P.H.R. Director of Institutional Policy & Compliance NWACC Policy<http://www.nwacc.edu/web/policy/policy_procedure> 479-619-4248 office 479-381-8660 wireless This message is intended solely for the recipient to whom it is addressed. If you are not the intended recipient, do not disclose, distribute or copy this email. Please notify the sender immediately and delete this email from your system. From: [email protected] [mailto:[email protected]] On Behalf Of Smith, Amy E Sent: Wednesday, May 13, 2015 3:13 PM To: Association of College and University Policy Administrators Cc: Dean-Love, Pat J Subject: [acupa-l] use of SharePoint for policy development Hi fellow ACUPA members, My university's medical campus is considering using SharePoint to help coordinate their policy development process, most likely to help coordinate the policy review and comment period. Do any of you have experience using SharePoint in this way? And, if so, would you be willing to discuss how you use the system with my colleagues? Thank you! Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email [email protected]<mailto:[email protected]> | Web www.policyoffice.ku.edu<http://www.policyoffice.ku.edu> ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
Policy Impact Statement Form. revised docx.pdf
Description: Policy Impact Statement Form. revised docx.pdf
