Hi Theresa, UTSA’s current policy (in draft form) includes photographs in the list of Directory Information.
Heather From: [email protected] [mailto:[email protected]] On Behalf Of Rachel Grace King Sent: Wednesday, March 23, 2016 3:12 PM To: Association of College and University Policy Administrators <[email protected]> Subject: RE:[acupa-l] Images in directory information Good Afternoon Theresa, This is the Directory Information section from our FERPA policy. I only copied and pasted the section you requested but provided the link for the entire policy. Directory Information The college may make the following directory information available to the public unless the student notifies the registrar in writing by the end of the first week of the term that such information is not to be made available: 1. Student's name 2. Date of birth 3. Address 4. Major field of study or program 5. Dates of enrollment 6. Degrees, diplomas, or certificates received 7. College honors The college designates the following categories of student information as "limited-use directory information": 1. Students' college-issued electronic mail addresses 2. Photographs, videos, or other media containing a student's image or likeness As designated limited-use directory data, this information will not be provided to external parties not contractually affiliated with the college. Use and disclosure of this information shall be limited to (a) publication on websites hosted by, on behalf of, or for the benefit of the college; (b) publication in print for purposes including but not limited to college marketing, public relations, outreach, and press releases; at college events including but not limited to athletic events, college fairs and open houses, student organization activities, campus atmosphere, etc. (c) college officials who have access, consistent with FERPA, to such information and only in conjunction with a legitimate educational interest; and (d) external parties contractually affiliated with the college, including official third party vendors and partner institutions with a joint memorandum of understanding. Any release of student information for public use or use by the media, except for the specified directory information and limited-use directory information detailed above, must have the prior written approval of the student(s) involved. http://www.waketech.edu/student-services/catalog/registration-student-records#409 Thanks, Rachel _______________________________ Rachel King, M.A. Policies and Procedures Manager, Legal Services Adjunct Instructor, Office Administration Wake Technical Community College 9101 Fayetteville Road Raleigh, NC 27603 [email protected]<mailto:[email protected]> [email protected]<mailto:[email protected]> _______________________________ From: Theresa Rowe [mailto:[email protected]] Sent: Tuesday, March 22, 2016 2:19 PM Subject: Images in directory information Hi, Our FERPA policy includes "photographic and electronic images" as directory information. A student filed a Freedom of Information Act request for surveillance camera video that was captured on a specific date and time range. The camera is located on the first floor and is pointed at a door that enters the stairwell. Apparently student congress campaign banners located in this area were ripped down. The student submitting the FOIA request feels he knows who the responsible person(s) is/are and would like to confirm through the video. Our Legal Affairs area determined that the surveillance video would be turned over. It was never our intent that surveillance videos for criminal activities would be used in this way. We are now reviewing our Directory Information. Would you mind sharing your language regarding photos? -- Theresa Rowe Chief Information Officer Oakland University Email correspondence to and from this address may be subject to the North Carolina Public Records law and may be disclosed to third parties by an authorized state official (NCGS. ch. 132). Student educational records are subject to FERPA. Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe: Go to http://www.acupa.org/MembershipForm_Discontinue.html and complete the form. We will remove you from the list within 24 hours, during normal business hours. Questions about the ACUPA e-list? Contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
