Hello everyone,

Follow-up question on this (hopefully my last question!). We use the 
spreadsheet importer to process all of our archives. So, the archivists create 
unique IDs directly in the spreadsheet and then they are uploaded to 
ArchivesSpace. If we used a manual or tech solution to auto generate CUIs, I 
guess we would have to do it manually after the records are imported via 
spreadsheet? Is there any hack to get around this?

Thanks,
Anna


---

Anna Haywood
Archiviste
Archivist

Centre Canadien d'Architecture
Canadian Centre for Architecture
1920, rue Baile, Montréal, Québec, Canada, H3H 2S6
+1 5149397001x1368
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From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
<archivesspace_users_group-boun...@lyralists.lyrasis.org> On Behalf Of Anna 
Haywood
Sent: Tuesday, November 29, 2022 4:42 PM
To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Auto generating unique IDs

Hello Joshua,

That’s all very understandable! Thanks so much for your guidance.

Anna


---

Anna Haywood
Archiviste
Archivist

Centre Canadien d'Architecture
Canadian Centre for Architecture
1920, rue Baile, Montréal, Québec, Canada, H3H 2S6
+1 5149397001x1368
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From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
<archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Joshua D. Shaw
Sent: Tuesday, November 29, 2022 4:40 PM
To: Archivesspace Users Group 
<archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Auto generating unique IDs

I should qualify that as 'unique to all archival objects​'. Any other object 
(resource, accession, etc) may have the same id number, though the number is 
unique within the type of object. Hope that isn't confusing!

Joshua
________________________________
From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
<archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Joshua D. Shaw 
<joshua.d.s...@dartmouth.edu<mailto:joshua.d.s...@dartmouth.edu>>
Sent: Tuesday, November 29, 2022 3:57 PM
To: Archivesspace Users Group 
<archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Auto generating unique IDs

Hi Anna

The archival object id in the url is unique across all repos, so you should be 
OK to use that as your unique id.

Best,
Joshua
________________________________
From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
<archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Anna Haywood <ahayw...@cca.qc.ca<mailto:ahayw...@cca.qc.ca>>
Sent: Tuesday, November 29, 2022 3:25 PM
To: Archivesspace Users Group 
<archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Auto generating unique IDs


Hello Alex and Rachel,



Thank you both so much for these suggestions, I will look into them and see if 
my IT dept. can help.



I also saw on an old post (from 2018) that someone had used the number in the 
url to create the CUI. So for instance, using 
/repositories/2/archival_objects/4131 to make the CUI “4131” -  I thought this 
was an interesting idea. Does anyone see any major flaws this? We only have 2 
repositories and we probably won’t transfer archival objects between the two.



Best,

Anna



---

Anna Haywood
Archiviste
Archivist

Centre Canadien d'Architecture
Canadian Centre for Architecture
1920, rue Baile, Montréal, Québec, Canada, H3H 2S6
+1 5149397001x1368
cca.qc.ca<https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cca.qc.ca%2Ffr%2F%3Futm_source%3Dfr_email_signature%26utm_medium%3Demail&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=DgH7zITA9oXmNITIURPaCPq2qR86lSjmeD7gUyfnOqA%3D&reserved=0>
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Comment la technologie transforme-t-elle le paysage du commerce de 
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From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
<archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Alexander Duryee
Sent: Tuesday, November 29, 2022 3:13 PM
To: Archivesspace Users Group 
<archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Auto generating unique IDs



Anna,



We use a plugin to achieve something very similar here at NYPL - 
https://github.com/alexduryee/aspace_serial_numbers<https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Falexduryee%2Faspace_serial_numbers&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=arO2IaTxX1LJduF0vvLfU%2B1%2FxRm%2BXHreixiPSsZh7Bs%3D&reserved=0>.
  This auto-generates a component_id when an archival object is saved without 
an ID, starting from 3000000 and incrementing by 1 each time (using ASpace's 
built-in Sequence).



Note that this plugin requires some frontend tweaks to be truly functional, 
which is in a separate plugin repository, but it should give you an idea/basis 
to work from.



Thanks,

--Alex







On Tue, Nov 29, 2022 at 9:35 AM Rachel Aileen Searcy 
<rachel.sea...@nyu.edu<mailto:rachel.sea...@nyu.edu>> wrote:

Hello Anna,



You might want to look into the Digitization Work Order 
plugin<https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fhudmol%2Fdigitization_work_order&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=SzxjNbUGquFeOkeI2GE%2BF5lTDb9J9Z%2FYigRiFiV7MVU%3D&reserved=0>,
 which might meet your needs. The plugin allows you to generate unique 
identifiers for selected archival objects within a resource record that is then 
added to that object's Component Unique Identifier field. It also gives you the 
ability to download a simplified tsv file of those selected components. At NYU 
we use this to facilitate our digitization workflow that involves transferring 
archival materials between different departments, but we've also adapted it for 
other uses. I'll also include a link to the portion of our local ArchivesSpace 
manual with 
instructions<https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-ao%2Fedit%23heading%3Dh.5kg8ir70qq1n&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=q0ieAgwtsyk0JspGJBOnwutUgZ%2BoI3iRx70Gzhi7y0M%3D&reserved=0>
 on how to use it. I'm happy to answer any additional questions you might have 
about it.



Hope this is helpful. Take care,

Rachel



On Mon, Nov 28, 2022 at 5:30 PM Anna Haywood 
<ahayw...@cca.qc.ca<mailto:ahayw...@cca.qc.ca>> wrote:

Hello everyone,



I was wondering if anyone had a suggestion (manual or automated) to create 
unique ids for archival objects in ArchivesSpace? We have migrated from a 
system that used to autogenerate consecutive 6 digital numbers for all users. I 
do not want to create unique IDs that are tied to the collection/series/etc. 
because if we reprocess, renumber, or rearrange the collection, it means we 
need to change all the unique ids.



Any ideas are appreciated!

Thanks,

Anna

---

Anna Haywood
Archiviste
Archivist

Centre Canadien d'Architecture
Canadian Centre for Architecture
1920, rue Baile, Montréal, Québec, Canada, H3H 2S6
+1 5149397001x1368
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Rachel Searcy
Accessioning Archivist, Archival Collections Management

New York University Libraries

212.998.2539 | rachel.sea...@nyu.edu<mailto:rachel.sea...@nyu.edu>

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Alexander Duryee

Manager, Archival Metadata

New York Public Library

(917)-229-9590

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