I keep a personal log on notecards. I put the date of the event and the venue and any other information that might be helpful for me when going back. Then I write out my intended program (in case I drop my ordered cards). If I make a change to the program, I'll update the card with any additions, rearrangements or deletions. I'll also put short notes about how 'good' that program is: "Too many ladies chain into RH Star" or "This dance is confusing early in the evening" or "Too few neighbor swings" or whatever will help me when planning for the future. On the back of the card I put the band name, names of members, their instruments and other notes for announcement time so I can make sure the band gets introduced and the sound person gets introduced and I make sure that whoever's in charge of getting the hall taken care of has recognition and help.
Someone suggested it would be a lot of work and little benefit and hard to share. In our modern, connected world. A shared platform like google docs or google sheets or any blogging platform would allow the callers and organizers of the dance to document it in a shared space, publicly accessible or not. Because it's a thing I already track, the extra work for me is almost none. If it's not a thing you already care about, it adds some work, but really not that much. --Ryan
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