> I don't know if it should be mentionned but we talked about quarterly
> (phone) meetings ?

I think it's reasonable to mention it, though I would like to avoid
mention of frequency or phone specifically. In my mind any synchronous
medium, which could include in-person at conferences, is suitable. How
about the following text:

The committee SHOULD make an effort to communicate occasionally
through a synchronous medium (i.e. phone, video chat) or in person
(i.e. at conferences) as time and opportunity allows.

M

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