We currently have the city attorneys looking into this whole issue with a legal specialist in records law. But, from the discussions so far, it turns out that we only have to NOT delete stuff in our possession that is under investigation. That being said, if we drop our backup tape retention period to 30 days, re-write our policy to state we use those tapes are for disaster recovery purposes only, and the end user is responsible for archiving all relevant material ( on our servers, that we keep tapes for 30 days, just in case of a disaster ! ), then technically, WE don't HAVE to keep anything. The end user is responsible, and I.T. is NOT a records archiving division. Feel free to subpoena anything we might have had in the past 30 days <evil laugh> !
The only other way around this is to archive EVERYTHING, since you have no way of knowing what's relevant, and what could be asked for at a future date. Anything from divorce attorneys, civil litigation, and personnel witch hunts are fair game. Each has a separate retention date, so you also have to keep it into perpetuity, which also violates any laws regarding expunging/deleting records. You're damned if you do, damned if you don't. If we get the legal nod, I'll be shredding 4 years worth of archived mail on DVD, along with our backup tapes. Karl Drugge -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Chris Asaro Sent: Thursday, December 14, 2006 1:49 PM To: declude.junkmail@declude.com Subject: RE: [Declude.JunkMail] Why are these being whitelisted? Question Authority.... Chris ________________________________ From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Sharyn Schmidt Sent: Thursday, December 14, 2006 1:44 PM To: declude.junkmail@declude.com Subject: RE: [Declude.JunkMail] Why are these being whitelisted? <shrug> IF it is a mistake, then my boss is the one that is making it I just do what I'm told! :) -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Darin Cox Sent: Thursday, December 14, 2006 1:31 PM To: declude.junkmail@declude.com Subject: Re: [Declude.JunkMail] Why are these being whitelisted? That has to be a mistake. For example, if a company were to use an external filtering service, they would have no means of archiving spam that had been filtered out. Also, with spam currently at 90% of all incoming email, it's ludicrous to have to archive 10x the actual legitimate email volume in order to be "compliant". Darin. ----- Original Message ----- From: Sharyn Schmidt <mailto:[EMAIL PROTECTED]> To: declude.junkmail@declude.com Sent: Thursday, December 14, 2006 12:47 PM Subject: RE: [Declude.JunkMail] Why are these being whitelisted? We are required to archive ALL incoming mail. The Sarbanes-Oxley Act does not differentiate between legitimate mail and spam :) I did remove the whitelist to. I went back to using the masterbkup.junkmail file and just setting all actions to ignore. I just wanted to know what had caused this, so in the future it doesn't happen again. Thanks! -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Darin Cox Sent: Thursday, December 14, 2006 12:20 PM To: declude.junkmail@declude.com Subject: Re: [Declude.JunkMail] Why are these being whitelisted? You're required to archive spam? I can't imagine that. I would remove the WHITELIST TO. Note that if any of the recipients are whitelisted, then all will effectively be whitelisted for that message. Darin. --- This E-mail came from the Declude.JunkMail mailing list. To unsubscribe, just send an E-mail to [EMAIL PROTECTED], and type "unsubscribe Declude.JunkMail". The archives can be found at http://www.mail-archive.com. --- This E-mail came from the Declude.JunkMail mailing list. To unsubscribe, just send an E-mail to [EMAIL PROTECTED], and type "unsubscribe Declude.JunkMail". The archives can be found at http://www.mail-archive.com. --- This E-mail came from the Declude.JunkMail mailing list. To unsubscribe, just send an E-mail to [EMAIL PROTECTED], and type "unsubscribe Declude.JunkMail". The archives can be found at http://www.mail-archive.com. --- This E-mail came from the Declude.JunkMail mailing list. To unsubscribe, just send an E-mail to [EMAIL PROTECTED], and type "unsubscribe Declude.JunkMail". The archives can be found at http://www.mail-archive.com. --- This E-mail came from the Declude.JunkMail mailing list. To unsubscribe, just send an E-mail to [EMAIL PROTECTED], and type "unsubscribe Declude.JunkMail". The archives can be found at http://www.mail-archive.com.
