Hi Christine,
Christine Louise Beems wrote on 2010-01-20 16.23:
Respectfully, and only in the 'for what it's worth' capacity,
Alexandro's dilemma is an excellent illustration of why it is so
important to allocate budgets in advance. And generally, if there is
agreement to this concept (which I have heard support for but no one
spoke against -- unless I've missed it which is certainly a possiblity)
that some sort of annual 'in advance' budgeting/funding process be
adopted, then it would be good to plan to 'draw a line in the sand' so
to speak; to establish a demarcation point where funding requests
subimtted prior to that time will be considered and allocated a budget
in accord of historical practices...
we need to work on the current process, I agree. Some problems that
arose are:
- there is no deputy for the budget holder, so in case he's not
available, things are delayed
- we have no established rules when to fund (like the requirement for a
speech or booth)
- we're missing an overview on how much funding might be required in 2010
I agree that the longer we can plan in advance, the better it is, but it
might not suit for all needs. In Alexandros case, he might not have
received funding as he will now, because he was quite late. Often
chances occur in a short time, and we shouldn't prevent those people
taking these offers if they help the project.
What I would love to have is an effective way of managing funding
requests without endless discussions. I guess the budget holders of the
marketing budget will do some brainstorming and present a draft of rules
here on this list to discuss about.
And that from that point forward, funding requests will be prioritized
for projects which are (for example) 'planned at least 6 months in
advance' and/or meet other criteria as spelled out in our cohesive
marketing strategy <grin>.
Speaking for myself, not a single event can be planned that detailed in
advance. Of course, we know which events take place at what time, but
it's hard to name a rough amount, because that depends on how many
people attend and what the current quotes are. However, I agree that a
list of events is important -- to my knowlegde, Louis is currently
working on that (see the council agenda).
I further suggest that 'now' would be a good time to (do more than)
consider such a change of procedure by (for example) funding all
requests now on the table which would recieve funding in terms of
established practice and then declaring a hiatus until such time as a
new process is convened.
If I understood your proposal right, this would mean we would have no
funding at all, because no request came in 6 months before...
Florian
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