Hi -

This is an internal discussion at the board level regarding budgeting. It is 
not a decision. I would hope that the OpenOffice community would not draw any 
conclusion about this at all.

The two VMs in question have been in existence since 2011…


> On Feb 19, 2018, at 10:39 AM, Peter kovacs <pe...@apache.org> wrote:
> Hi all,
> Is someone aware on the following discussion:
> Project Expenditures
> +====================
> +As part of our work to move away from ASF-owned hardware to
> +cloud-based services, we originally expected our team to migrate two
> +VMs associated with Apache OpenOffice which handle their wiki and
> +their forums. We placed a pause on that work, noting that these are
> +project-specific VMs, whereas Infrastructure normally provisions *one*
> +per project and expects the project to maintain (which includes
> +migration when necessary). An explanation, background, and concern was
> +raised to the VP Infrastructure and to the President about this topic,
> +and the AOO VMs in particular.
> +
> +After some discussion was held, it appears there is a question that
> +needs Board feedback:
> +
> +If the Board wants to allow additional spend for specific projects,
> +specifically using Infrastructure costs beyond its budget, then what
> +does the Board require to make such a decision?
> +
> +Historically, the Board has generally stated that projects and their
> +communities should be self-sufficient and receive no additional
> +Foundation funds to support them beyond their internal ability. If the
> +Board maintains this policy, then the Infrastructure team will work
> +with AOO to develop a transition plan for these VMs and their future
> +maintenance by the PMC. Should the Board decide that it would like
> +additional Infrastructure budget assigned to one or more specific
> +projects, then it would seem a proposal, discussion, and decision
> +process would be desired. It would be expected these costs would be
> +called out during the budget process, as an opportunity cost against
> +Infrastructure's normal operational budget.
> +
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