We already have a precedent of using Confluence for meeting notes. Here's the last one: https://cwiki.apache.org/confluence/display/SOLR/2022-05-10+Meeting+notes
An email that occurs per meeting would be good to remind folks that there's about to be another meeting within a day or two, say. It should include a link to this Confluence doc. I don't think a post-meeting email is necessary, unlike the previous meetings I've done. Ideally the host updates the doc to mention some topics discussed and some attendees but I could understand if the new low-formality approach means this may not happen. ~ David Smiley Apache Lucene/Solr Search Developer http://www.linkedin.com/in/davidwsmiley On Tue, Jan 24, 2023 at 11:13 AM Jason Gerlowski <gerlowsk...@gmail.com> wrote: > Awesome - sounds there's definitely some general interest. (Though the > details need some hashing out.) > > > I'm wondering if bi-weekly is a bit ambitious? > > It might be. Maybe monthly is a better starting point. My hope was > that making the meetings reasonably frequent would cut down on the > pressure folks might feel to show up to any particular meeting. But > maybe bi-weekly is ambitious to start. Let's say "monthly" then. > > > Who will host them all? > > I'm happy to volunteer, since I brought it up. In my mind that'd > mostly involve (1) setting up a Zoom or Google Hangouts meeting, (2) > sending a reminder email here a few days in advance with a video > conferencing link, and then (3) opening up the meeting when the time > comes. > > > Do you have experience with "no-agenda" meetings elsewhere? > > I guess? I've worked at a few places now where the search team holds > some form of "office hours" where folks might come with some PR > needing review or some question to discuss, or they might show up > "empty handed" just to hang out and learn from the discussions that > others are having. And, even less formally, I'd point to the sort of > informal hallway conversations that we all have when we have with our > coworkers at work, or others in the community at conferences. Those > were the two models that I guess I had in mind. > > That said - I appreciate how not having an agenda to advertise in > advance makes it harder for folks deciding how to use their time. If > folks prefer having a loose list of topics, let's do that. If the > host sends out a reminder email a few days in advance, people planning > to attend could advertise their suggested topic on that thread? Or a > Google sheet or Confluence or anything else would work too. No real > opinion on that. > > Best, > > Jason > > > On Tue, Jan 24, 2023 at 6:01 AM Noble Paul <noble.p...@gmail.com> wrote: > > > > Even if we can get together once a month, that should be great. > > > > Let's keep a google sheets to fill up items that we need to discuss . We > > can just pick up the top items to discuss? > > > > On Tue, Jan 24, 2023 at 9:17 PM Jan Høydahl <jan....@cominvent.com> > wrote: > > > > > Kudos for the initiative. Light-weight is always good, and high > frequency > > > makes it more light weight.. > > > > > > I'm wondering if bi-weekly is a bit ambitious? Who will host them all? > > > While no agenda is low-maintenance, it also makes it hard for community > > > members to choose which meetings they want to attend if they need to > pick > > > just a few? Do you have experience with "no-agenda" meetings elsewhere? > > > > > > Being a large distributed community, it would also be nice to spread > the > > > meetings across differnet week-days and time zones. One natural way to > do > > > that would be to assign a host for each meeting ahead of time, and let > the > > > host choose a suitable time in his/her own TZ without feeling they > need to > > > stay up at night to be "inclusive". Or is the number of U.S. community > > > members simply so large that every meeting should at least be within > the > > > daytime hours of both west- and east coast? > > > > > > Jan > > > > > > > 23. jan. 2023 kl. 20:29 skrev Jason Gerlowski <gerlowsk...@gmail.com > >: > > > > > > > > What would everyone here think about having some sort of semi-regular > > > > virtual "meetup" for committers/community-members? > > > > > > > > We've done something similar to this with the "committers meetings" > > > > that've been held in the past. Those work great, but I know David > has > > > > said they're a lot of work to put together. I've been wondering > > > > whether a more impromptu, less-organized format might support > > > > interested folks meeting up more often. > > > > > > > > Here's a strawman suggestion to build from: let's set up a standing > > > > time when folks could hop on a Google Hangout (Zoom?) every two > weeks. > > > > There'd be no agenda in-advance - folks could come with a question or > > > > a topic in mind, or just to chat with folks they haven't seen in > > > > awhile or to hear what others are working on. If the group is large > > > > enough we could do breakout rooms (or something similar). > > > > > > > > If there's interest I'd be willing to set up a trial-run with a few > > > > folks later this week, say, Thursday at 3 (ET). Or, alternately, we > > > > could refine the idea for a bit and do a trial run in a few weeks. > > > > Curious what folks think! > > > > > > > > Best, > > > > > > > > Jason > > > > > > > > --------------------------------------------------------------------- > > > > To unsubscribe, e-mail: dev-unsubscr...@solr.apache.org > > > > For additional commands, e-mail: dev-h...@solr.apache.org > > > > > > > > > > > > > --------------------------------------------------------------------- > > > To unsubscribe, e-mail: dev-unsubscr...@solr.apache.org > > > For additional commands, e-mail: dev-h...@solr.apache.org > > > > > > > > > > -- > > ----------------------------------------------------- > > Noble Paul > > --------------------------------------------------------------------- > To unsubscribe, e-mail: dev-unsubscr...@solr.apache.org > For additional commands, e-mail: dev-h...@solr.apache.org > >
