You guys are just muddying the discussion. Nobody is questioning the use of Aganda's and minutes, and nobody is even remotely mentioning mission critical safety systems.
Just stick to a safe and simple format for communicating these things over a mailing list - and don't abandon the document store that has served us well unless you have a solid plan for replacing it. On Tue, Mar 11, 2014 at 1:52 PM, Ian Trump <[email protected]> wrote: > All, > > > We need to support our board in this monumental task. There are some things > that can be comfortably in the "hacker ethic" mashed together with tape and > glue and mad skilzz and that's fine. > > > Mission critical systems, life safety and governance are areas where the > "hacker ethic" is not acceptable. As a board the members are responsible and > actually liable for failures - in the most serious situation it could result > in criminal prosecution on the above listed items. It's true that board > insurance provides some sense of relief should things go sideways, that's > why insurance is in place. > > > Egregious conduct, negligence and incompetence can not be insured against. > Long before anything like that happens, governance needs to be in place, > organizational accountability has to be established. These are areas where > SkullSpace is vulnerable. > > > I applaud and support the boards efforts to ensure accountability and > address issues of life safety and governance. Agendas and Minutes are a > small step in the right direction and it upsets me that the discussion has > been about the format and location rather than content. > > > Please allow the board both flexibility and your support to address the > serious issues of the day. > > > Ian > > > > > > > ________________________________ > From: [email protected] > <[email protected]> on behalf of Brittany Postnikoff > <[email protected]> > Sent: March 11, 2014 13:33 > To: [email protected] > Subject: Re: [SkullSpace-Discuss] Document storage > > Good points, > > I am trying to introduce some officialness because we do have some serious > problems popping up that could effect our interactions with the outside > world. Yes, our community, support, etcetera is great, but a lot of other > business end things aren't. Hopefully with some training and understanding > of a how a business operates, no matter what type it it, will help things > flow better and make it less work to run SkullSpace. > > Minutes and agendas are the easiest way to organize what we are doing, and > other processes can be added from there. Really, minutes are important > supportive documents and should really say all we have done. Right now they > are quite sparse and, I feel, uninformative. Also, now that we have the > by-laws to read the minutes out at the beginning of every meeting, it just > makes sense to do the quick vote after bringing them in. So, why make the > effort of posting until the minutes are accurate? Yes, there is a week delay > on the wiki, but that's why we are sending out via discuss as soon as they > are done. > > You are right, this doesn't pass the sudden death test, this will be added > to the board meeting tonight to make sure we have a backup plan, thank you! > > > I wasn't talking about looks when it comes to the wiki. Although, when we > are trying to show off our mad skills, and we do it with an outdated wiki, > it doesn't really give the image of a super awesome place to be. > For example, what are these pages and how old are they? Have any been > updated? > http://wiki.skullspace.ca/Wishlist > http://wiki.skullspace.ca/Parts_Database > http://wiki.skullspace.ca/Category:Projects > http://wiki.skullspace.ca/Chat > http://wiki.skullspace.ca/Community_Events (Broken link/editing at top?) > Also, how many junk pages do we have that can be trimmed? I just find it a > bit disappointing. While I am on vacation the next couple weeks I am going > to throw a bunch of time into updating the wiki, there just hasn't been > time. If anyone wants to go ahead and get rid of the junk, I would be really > grateful. > > I do want to put an emphasis on processes. Why do things ourselves when we > can make some things to do other things for us? > > > > > On Tue, Mar 11, 2014 at 12:59 PM, Ron <[email protected]> wrote: >> >> > 3) Minutes really should be approved before posting them to our >> > archives. >> > The quick posting through discuss is being done this way so people >> > can >> > review before approving at the meeting. >> >> The wiki/archives can be changed, if needed. I don't know how 'official' >> people want to be, I've never really held with officialness, obviously >> :) >> >> > 4) I am keeping the most recent version. That is why I am trying to >> > add >> > the statement to contact me to add any changes. The moat recent >> > version >> > really only needs to benin possession of the person chairing that >> > week's >> > meeting. >> >> That kind of thing doesn't pass the "hit by a bus" test. >> >> > The wiki looks terrible, is outdated, and needs serious TLC. It is on >> > the >> > boards list of things to do, but is much less pressing than a lot of >> > other >> > tasks we are facing. >> >> Looks don't really matter, though we can theme it differently if that's >> an actual problem. >> >> The software isn't seriously outdated, and I spend a lot of time keeping >> the information up to date. It should be reasonably up to date. >> >> It definitely needs some serious TLC. :) >> >> > We have very few processes in place in the organization right now. We >> > need >> > a bit of an overhaul and these are first steps. Yes it is rocky, and >> > the >> > comments are appreciated! Hopefully next week all is fixed. >> >> Yeah, processes have always been a pain point for us. We have some >> documented on the wiki, but nobody follows them (or knows about them). :) >> >> > >> > --BP >> > >> > I agree the wiki is a probably the best place for our documents. >> > Especially if they require collaboration. However, I would like to >> > see us >> > going back to having the agenda and meeting minutes pasted into the >> > body >> > of emails. >> > Brian Kulyk >> > 204.887.6988 >> > >> > On Tue, Mar 11, 2014 at 11:40 AM, Ron <[email protected]> wrote: >> > >> > Hey folks, >> > >> > There has been a lot of complaining on the lists lately about >> > document >> > formats and such, so I thought I'd make a new thread for it. >> > >> > In the past week, me and Nathan updated the various wiki pages >> > related >> > to the election. Me and Mak used to do this, but neither of us are >> > on >> > the board now so I'd appreciate it if the current board could take >> > over >> > responsibility for tracking our history on the wiki. It's our only >> > real >> > historical record. >> > >> > More importantly, I've noticed Word docs going around lately. I >> > don't >> > know where that came from, but unless we're also installing >> > Sharepoint >> > or something similar, I think this is a bad, bad idea. Word offers >> > no >> > way to collaborate, version, share, and link other than attaching >> > to >> > emails and arguing about who has the most recent version. >> > >> > Plus, using commercial products is very non-hackery. I'd even call >> > it >> > mildly embarrassing. *MY* SkullSpace using .docx? OMGZ!? :) >> > >> > Anyway, I *highly* recommend using the wiki for this sort of thing. >> > If >> > there's some reason we stopped using the wiki, then let's tackle >> > that (I >> > can install new plugins or whatever if that's the issue) or let's >> > look >> > for a different solution. If we need professional looking >> > documents, we >> > can copy stuff from the wiki into a .docx when needed. >> > >> > Much to the chagrin of others, I brought up Google Docs in the >> > other >> > thread. Yes, it's the company I work for. I think the wiki is a >> > much >> > better solution, but Docs has the collaboration/sharing/etc that >> > Word >> > lacks, and is also open to all (with a Google account). We also use >> > Google Calendar, so if somebody is willing to take the time to set >> > everything up, we can use the full ecosystem. But I still think the >> > Wiki >> > is the way to go. >> > >> > So yeah, please use this thread to discuss this sorta thing. And if >> > you >> > *do* decide that .docx is the most hackery format, then be prepared >> > for >> > me to complain every time I see it on the list. :P >> > Ron >> > _______________________________________________ >> > SkullSpace Discuss Mailing List >> > Help: http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss >> > Archive: >> > https://groups.google.com/group/skullspace-discuss-archive/ >> > >> > _______________________________________________ >> > SkullSpace Discuss Mailing List >> > Help: http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss >> > Archive: https://groups.google.com/group/skullspace-discuss-archive/ >> >> > _______________________________________________ >> > SkullSpace Discuss Mailing List >> > Help: http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss >> > Archive: https://groups.google.com/group/skullspace-discuss-archive/ >> >> _______________________________________________ >> SkullSpace Discuss Mailing List >> Help: http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss >> Archive: https://groups.google.com/group/skullspace-discuss-archive/ > > > > _______________________________________________ > SkullSpace Discuss Mailing List > Help: http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss > Archive: https://groups.google.com/group/skullspace-discuss-archive/ _______________________________________________ SkullSpace Discuss Mailing List Help: http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss Archive: https://groups.google.com/group/skullspace-discuss-archive/
