I totally agree with Jay on this one. When sending out the meeting links or attachments it would take (at max) an extra minute to copy and paste the contents to the email body, and saves each member that reads those a minute.
Not using the wiki because it has some outdated content on it, is just ridiculous. Brian Kulyk 204.887.6988 On Tue, Mar 11, 2014 at 1:58 PM, Jay Smith <[email protected]> wrote: > You guys are just muddying the discussion. Nobody is questioning the > use of Aganda's and minutes, and nobody is even remotely mentioning > mission critical safety systems. > > Just stick to a safe and simple format for communicating these things > over a mailing list - and don't abandon the document store that has > served us well unless you have a solid plan for replacing it. > > On Tue, Mar 11, 2014 at 1:52 PM, Ian Trump <[email protected]> wrote: > > All, > > > > > > We need to support our board in this monumental task. There are some > things > > that can be comfortably in the "hacker ethic" mashed together with tape > and > > glue and mad skilzz and that's fine. > > > > > > Mission critical systems, life safety and governance are areas where the > > "hacker ethic" is not acceptable. As a board the members are responsible > and > > actually liable for failures - in the most serious situation it could > result > > in criminal prosecution on the above listed items. It's true that board > > insurance provides some sense of relief should things go sideways, that's > > why insurance is in place. > > > > > > Egregious conduct, negligence and incompetence can not be insured > against. > > Long before anything like that happens, governance needs to be in place, > > organizational accountability has to be established. These are areas > where > > SkullSpace is vulnerable. > > > > > > I applaud and support the boards efforts to ensure accountability and > > address issues of life safety and governance. Agendas and Minutes are a > > small step in the right direction and it upsets me that the discussion > has > > been about the format and location rather than content. > > > > > > Please allow the board both flexibility and your support to address the > > serious issues of the day. > > > > > > Ian > > > > > > > > > > > > > > ________________________________ > > From: [email protected] > > <[email protected]> on behalf of Brittany Postnikoff > > <[email protected]> > > Sent: March 11, 2014 13:33 > > To: [email protected] > > Subject: Re: [SkullSpace-Discuss] Document storage > > > > Good points, > > > > I am trying to introduce some officialness because we do have some > serious > > problems popping up that could effect our interactions with the outside > > world. Yes, our community, support, etcetera is great, but a lot of other > > business end things aren't. Hopefully with some training and > understanding > > of a how a business operates, no matter what type it it, will help things > > flow better and make it less work to run SkullSpace. > > > > Minutes and agendas are the easiest way to organize what we are doing, > and > > other processes can be added from there. Really, minutes are important > > supportive documents and should really say all we have done. Right now > they > > are quite sparse and, I feel, uninformative. Also, now that we have the > > by-laws to read the minutes out at the beginning of every meeting, it > just > > makes sense to do the quick vote after bringing them in. So, why make the > > effort of posting until the minutes are accurate? Yes, there is a week > delay > > on the wiki, but that's why we are sending out via discuss as soon as > they > > are done. > > > > You are right, this doesn't pass the sudden death test, this will be > added > > to the board meeting tonight to make sure we have a backup plan, thank > you! > > > > > > I wasn't talking about looks when it comes to the wiki. Although, when we > > are trying to show off our mad skills, and we do it with an outdated > wiki, > > it doesn't really give the image of a super awesome place to be. > > For example, what are these pages and how old are they? Have any been > > updated? > > http://wiki.skullspace.ca/Wishlist > > http://wiki.skullspace.ca/Parts_Database > > http://wiki.skullspace.ca/Category:Projects > > http://wiki.skullspace.ca/Chat > > http://wiki.skullspace.ca/Community_Events (Broken link/editing at top?) > > Also, how many junk pages do we have that can be trimmed? I just find it > a > > bit disappointing. While I am on vacation the next couple weeks I am > going > > to throw a bunch of time into updating the wiki, there just hasn't been > > time. If anyone wants to go ahead and get rid of the junk, I would be > really > > grateful. > > > > I do want to put an emphasis on processes. Why do things ourselves when > we > > can make some things to do other things for us? > > > > > > > > > > On Tue, Mar 11, 2014 at 12:59 PM, Ron <[email protected]> wrote: > >> > >> > 3) Minutes really should be approved before posting them to our > >> > archives. > >> > The quick posting through discuss is being done this way so people > >> > can > >> > review before approving at the meeting. > >> > >> The wiki/archives can be changed, if needed. I don't know how 'official' > >> people want to be, I've never really held with officialness, obviously > >> :) > >> > >> > 4) I am keeping the most recent version. That is why I am trying to > >> > add > >> > the statement to contact me to add any changes. The moat recent > >> > version > >> > really only needs to benin possession of the person chairing that > >> > week's > >> > meeting. > >> > >> That kind of thing doesn't pass the "hit by a bus" test. > >> > >> > The wiki looks terrible, is outdated, and needs serious TLC. It is > on > >> > the > >> > boards list of things to do, but is much less pressing than a lot > of > >> > other > >> > tasks we are facing. > >> > >> Looks don't really matter, though we can theme it differently if that's > >> an actual problem. > >> > >> The software isn't seriously outdated, and I spend a lot of time keeping > >> the information up to date. It should be reasonably up to date. > >> > >> It definitely needs some serious TLC. :) > >> > >> > We have very few processes in place in the organization right now. > We > >> > need > >> > a bit of an overhaul and these are first steps. Yes it is rocky, > and > >> > the > >> > comments are appreciated! Hopefully next week all is fixed. > >> > >> Yeah, processes have always been a pain point for us. We have some > >> documented on the wiki, but nobody follows them (or knows about them). > :) > >> > >> > > >> > --BP > >> > > >> > I agree the wiki is a probably the best place for our documents. > >> > Especially if they require collaboration. However, I would like to > >> > see us > >> > going back to having the agenda and meeting minutes pasted into the > >> > body > >> > of emails. > >> > Brian Kulyk > >> > 204.887.6988 > >> > > >> > On Tue, Mar 11, 2014 at 11:40 AM, Ron <[email protected]> > wrote: > >> > > >> > Hey folks, > >> > > >> > There has been a lot of complaining on the lists lately about > >> > document > >> > formats and such, so I thought I'd make a new thread for it. > >> > > >> > In the past week, me and Nathan updated the various wiki pages > >> > related > >> > to the election. Me and Mak used to do this, but neither of us > are > >> > on > >> > the board now so I'd appreciate it if the current board could > take > >> > over > >> > responsibility for tracking our history on the wiki. It's our > only > >> > real > >> > historical record. > >> > > >> > More importantly, I've noticed Word docs going around lately. I > >> > don't > >> > know where that came from, but unless we're also installing > >> > Sharepoint > >> > or something similar, I think this is a bad, bad idea. Word > offers > >> > no > >> > way to collaborate, version, share, and link other than attaching > >> > to > >> > emails and arguing about who has the most recent version. > >> > > >> > Plus, using commercial products is very non-hackery. I'd even > call > >> > it > >> > mildly embarrassing. *MY* SkullSpace using .docx? OMGZ!? :) > >> > > >> > Anyway, I *highly* recommend using the wiki for this sort of > thing. > >> > If > >> > there's some reason we stopped using the wiki, then let's tackle > >> > that (I > >> > can install new plugins or whatever if that's the issue) or let's > >> > look > >> > for a different solution. If we need professional looking > >> > documents, we > >> > can copy stuff from the wiki into a .docx when needed. > >> > > >> > Much to the chagrin of others, I brought up Google Docs in the > >> > other > >> > thread. Yes, it's the company I work for. I think the wiki is a > >> > much > >> > better solution, but Docs has the collaboration/sharing/etc that > >> > Word > >> > lacks, and is also open to all (with a Google account). We also > use > >> > Google Calendar, so if somebody is willing to take the time to > set > >> > everything up, we can use the full ecosystem. But I still think > the > >> > Wiki > >> > is the way to go. > >> > > >> > So yeah, please use this thread to discuss this sorta thing. And > if > >> > you > >> > *do* decide that .docx is the most hackery format, then be > prepared > >> > for > >> > me to complain every time I see it on the list. :P > >> > Ron > >> > _______________________________________________ > >> > SkullSpace Discuss Mailing List > >> > Help: > http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss > >> > Archive: > >> > https://groups.google.com/group/skullspace-discuss-archive/ > >> > > >> > _______________________________________________ > >> > SkullSpace Discuss Mailing List > >> > Help: http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss > >> > Archive: > https://groups.google.com/group/skullspace-discuss-archive/ > >> > >> > _______________________________________________ > >> > SkullSpace Discuss Mailing List > >> > Help: http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss > >> > Archive: https://groups.google.com/group/skullspace-discuss-archive/ > >> > >> _______________________________________________ > >> SkullSpace Discuss Mailing List > >> Help: http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss > >> Archive: https://groups.google.com/group/skullspace-discuss-archive/ > > > > > > > > _______________________________________________ > > SkullSpace Discuss Mailing List > > Help: http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss > > Archive: https://groups.google.com/group/skullspace-discuss-archive/ > _______________________________________________ > SkullSpace Discuss Mailing List > Help: http://www.skullspace.ca/wiki/index.php/Mailing_List#Discuss > Archive: https://groups.google.com/group/skullspace-discuss-archive/ >
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