I was told today that someone has already spent possibly more than the $150 we have in buildout+maintenence budget for the month. They brought up the point that they would've liked to have had some of that money too, but its a bit unfair if they were to bring in a receipt and get the money first.
Here's how I'll handle it in the future: * The money left in the budgets will be included in the weekly financial report * Documentation is required to convince me to release funds * Pre-approval is not required, but I can't guarantee that someone else gets to me first * An accurate estimation of expenses is needed if you want that 100% guarantee * I will disburse up to 115% of the estimation if you go over by a bit, and I'll be sure to hassle you about the importance of accurate estimations. * The $100 buildout budget will no longer be replenished at the end of March. We will only have the recurring $50 monthly maintenance budget afterwards. * There is still $322.77 in member credit reimbursement available. It will have another $400 added in March, but will cease to be replenished after then. * No advances on the budgets. * Reimbursements will only be given for purchases within the last 14 days. Following the protocol above, it ss OK to buy something today and get money back on March 1st, but I will not make any guarantees that you'll get money until the budget is replenished on March 1st. Devin told me in person that he was going to buy $150 in supplies, so Februrary's budget is already claimed. However, that wasn't in writing. To be fair to everyone who wasn't party to that conversation, I'll release his claim if I don't get any documentation by the end of Tuesday's meeting on the 25th. Sorry, Devin ;( _______________________________________________ Discuss mailing list [email protected] https://synhak.org/mailman/listinfo/discuss
