FYI On my initiative, I have purchased a few items needed for the two bathrooms at SH, including some hardware purchased at Home Depot.
The list includes two wastebaskets, a slide bolt, a door clothes hanger, decorative wood blocks for the toilet paper holders, a hand soap pump, a bag of adhesive glow in the dark stars, a special effect paint roller, and a color print and frame. All the receipts have either been submitted to SH or saved for my records. I hope that I did not cross some imaginary line in the dust by acting on my own, without formal approval or permission from a member. I DO NOT expect to be reimbursed. My money, my time, my donation. Philip On Sun, Feb 23, 2014 at 11:12 AM, Torrie Fischer <[email protected]>wrote: > On Sunday, February 23, 2014 08:17:16 a l wrote: > > Greetings, > > > > I like that you've outlined the reimbursement protocol, but not requiring > > pre-approval is going to cause issues. Likely sooner rather than later. > > I think explaining the protocol and explicitly stating that "If you don't > get > it pre-approved, it is 100% at your own risk" would: > > * Permit small purchases of things that we need without bureaucracy > * Remove any right to complain if you didn't get it approved and thought a > verbal agreement was safe > > > > > I don't have all the facts regarding February's build budget, so feel > free > > to correct me if I'm missing something. I appreciate that there was no > > written agreement but it seems what you're doing is the same game that we > > dealt with at the last space and getting electrical installed. I'm sure > you > > remember the frustration we all had with that situation. Verbal > agreements > > are binding. So I'm not sure how it's "fair to everyone" when one > person > > is getting screwed out of $150. > > Right, I had that in mind while coming up with my protocol draft. There > was no > written agreement, just a verbal one. We totally should've known that > without > having it in writing, we had a chance to be 100% liable for any expenses. > If > that had been brought up, I'm confident that we would've made a more > concerted > effort to get that in writing. > > If someone gets screwed out of some cash, we can point back to this and say > "If you absolutely needed reimbursed, you should've gotten it > pre-approved." > The treasurer will be sure to inform anyone of this protocol if they come > to > them and think a verbal agreement is "good enough". > > On a related note, I'm going to be drafting a form for this protocol and > print > out a bunch to keep by the front desk along with a better wiki page. > > I really need to start documenting what I'm doing on the wiki... > > > > > Everyone needs to remember to save their receipts. > > > > regards, > > Andrew L > > > > On Sat, Feb 22, 2014 at 7:45 PM, Torrie Fischer > <[email protected]>wrote: > > > I was told today that someone has already spent possibly more than the > > > $150 we > > > have in buildout+maintenence budget for the month. They brought up the > > > point > > > that they would've liked to have had some of that money too, but its a > bit > > > unfair if they were to bring in a receipt and get the money first. > > > > > > Here's how I'll handle it in the future: > > > > > > * The money left in the budgets will be included in the weekly > financial > > > report > > > * Documentation is required to convince me to release funds > > > * Pre-approval is not required, but I can't guarantee that someone else > > > gets > > > to me first > > > * An accurate estimation of expenses is needed if you want that 100% > > > guarantee > > > * I will disburse up to 115% of the estimation if you go over by a bit, > > > and > > > I'll be sure to hassle you about the importance of accurate > estimations. > > > * The $100 buildout budget will no longer be replenished at the end of > > > March. > > > We will only have the recurring $50 monthly maintenance budget > afterwards. > > > * There is still $322.77 in member credit reimbursement available. It > will > > > have another $400 added in March, but will cease to be replenished > after > > > then. > > > * No advances on the budgets. > > > * Reimbursements will only be given for purchases within the last 14 > days. > > > > > > Following the protocol above, it ss OK to buy something today and get > > > money > > > back on March 1st, but I will not make any guarantees that you'll get > > > money > > > until the budget is replenished on March 1st. > > > > > > Devin told me in person that he was going to buy $150 in supplies, so > > > Februrary's budget is already claimed. However, that wasn't in > writing. To > > > be > > > fair to everyone who wasn't party to that conversation, I'll release > his > > > claim > > > if I don't get any documentation by the end of Tuesday's meeting on the > > > 25th. > > > Sorry, Devin ;( > > > _______________________________________________ > > > Discuss mailing list > > > [email protected] > > > https://synhak.org/mailman/listinfo/discuss > _______________________________________________ > Discuss mailing list > [email protected] > https://synhak.org/mailman/listinfo/discuss >
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