I have some other thoughts on the matter but I'm on my phone right now so I'm going to be short. I think we should limit the number Of cards made. I realize it's burdensome for the acting treasurer but except for emergencies like burst pipes. Three current "slow"process is a good one. Burst pipes fall under champion duties and don't need voting/permission. For places that offer it (home depot?) we should have receipts emailed to either treasurer@ or some dedicated receipts@ email address.
If we do keep a card for general use a sign out log is a must. Perhaps even a witness column to ensure all the data are recorded. Regards, Andrew L On Apr 10, 2014 2:29 PM, "Omar Rassi" <[email protected]> wrote: > That sounds a lot like a log sheet. The card could be kept in a locked > cabinet keyed to the front door. This is so that any keyholder can open it > for a member instead having to rely on the availability of one single > person. The log sheet can be made on a simple spreadsheet and could look > like this: > > *Name Phone# What to > purchase How much $ Date > Out/In Signature* > > > A monthly limit of $XXX.XX could be imposed on the card. A copy of the tax > exempt form should be taken with the card, and when turning the card back > in, receipts should be turned in as well. Maybe the keyholder should place > their name on each sign out as well so that all hands on this card are > accounted for? Anyone can review the logsheet and receipts and present > issues during the meeting if someone identifies a problem purchase that we > can talk about. A quick blurb about how we can keep nice things like this > could be written across the top of the log sheet. > > > On Thu, Apr 10, 2014 at 2:43 AM, Andrew Buczko > <[email protected]>wrote: > >> Sounds good. >> >> ? Where is the check book and card? (don't need to tell me, I just >> assumed that it was locked up at synhak and not at your personal house. >> >> I'm thinking we can make it like the "Tool check out" form. >> Where any member in good standing can take out the card for buying stuff. >> >> We can have them fill out the form for: >> 1>who they are, Driver's licence number (like how stores do for checks) >> 2>When they plan to spend the money. >> 3>Where the money will be spent >> 4>Amount to be spent >> 5>When the card is to be returned >> >> This would be filled out and then giving to the treasurer (Or someone) >> and then the member can have the card to use. >> For no more than 5 business days. >> >> >> >> On Wed, Apr 9, 2014 at 10:20 AM, alex kot <[email protected]> wrote: >> >>> >>> I think it is a good idea. Though two things to add. Who has the >>> ability to audit the spending? I think the champions should have the >>> ability to watch over the transactions of each card. Also we should make a >>> rule in place for spending money so it doesn't feel like a free for all. >>> Maybe any transaction has to be emailed to members@ 24 hours before >>> the purchase. Even if it is a little amount for something like toilet paper. >>> >>> >>> >>> ------------------------------ >>> >>> On Wed, Apr 9, 2014 9:29 AM EDT Torrie Fischer wrote: >>> >>> >Hi, all. >>> > >>> >This morning, Chris and I were discussing a possible solution to a money >>> >problem. >>> > >>> >The problem: I'm currently the only one who has the ability to spend >>> *any* >>> >money. If I get hit by a bus, we'd likely be screwed. It also really >>> slows >>> >things down. At last night's meeting it was requested that we spend >>> some money >>> >on picking up some doors for the wall project, but getting to the point >>> of me >>> >actually handing out money can take too long because I don't keep the >>> >checkbook on me, nor do I keep the money card on me. >>> > >>> >The solution: A special "spending" card that is tied to a second >>> checking >>> >account at BFG without the ability to overdraft, cause fees, or >>> anything else >>> >undesirable. >>> > >>> >This had been kinda discussed before as a way to handle the >>> >maintenance/buildout budgets. >>> > >>> >Basically, I setup another account with our BFG membership and keep the >>> >balance at some maximum of what we agree it should be. Our maintenence >>> budget >>> >is still $50/mo, but if we needed to spend more I could instantly >>> transfer >>> >money into it (like $200 for doors for the walls or somesuch) and hand >>> over >>> >the card. I'd also like to see about getting a total of four cards >>> made: One >>> >for treasurer, and one for each of the champions. >>> > >>> >Thoughts and feedback please! :) >>> _______________________________________________ >>> Discuss mailing list >>> [email protected] >>> https://synhak.org/mailman/listinfo/discuss >>> >>> >> >> _______________________________________________ >> Discuss mailing list >> [email protected] >> https://synhak.org/mailman/listinfo/discuss >> > > > _______________________________________________ > Discuss mailing list > [email protected] > https://synhak.org/mailman/listinfo/discuss >
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