Hi Genny,
I will try to answer your questions in short.
1. Is there a way to populate existing author records into Person
entities?
1. Yes. Create a collection for it. Then import all your Person data
into that collection. Don't forget to add metadata
dspace.entity.type:Publicaton to each record.
2. Duplicate author entries
- collapse/combine before implementing?
- surely, it is better to do the cleaning before transformation.
- can they be deleted/combined after implementation?
- yes, but better before (you won't do a mistake when creating a
relationship)
3. Other metadata clean up recommendations before proceeding?
1. Nothing special. Just clean and tidy your metadata. Don't forget
to add dspace.entity.type:Publication to Research Output to trasform them
from Items to Publications.
Once implemented, would we need to create a Person entity record for each
new author prior to creating a new publication record?
Yes.
- Are Person entities required for all authors, even external
collaborators?
- It depends on your strategy. It is possible. But as best practice
from our implementations, we only create peson entities for institution
authors. We leave external authors just as plain text.
- Recommendations for handling Person entities for self-submitted
records that dspace administrators may never see?
- I see person entities as catalogue records. So I would not let
Person entities for self-submissions. A workflow can be defined for
administrators to be aware of as well.
I hope my answers help.
BR
Fatih
On Thursday 10 October 2024 at 21:58:31 UTC+3 Genny Jon_York wrote:
(Cross-posted to DSpace Technical Support)
Hi everyone,
We would love some info on what overall steps are required to plan for
Person and other entities.
We are most interested in implementing Person entities to start. Some
preliminary questions:
1. Is there a way to populate existing author records into Person
entities?
2. Duplicate author entries
- collapse/combine before implementing?
- can they be deleted/combined after implementation?
3. Other metadata clean up recommendations before proceeding?
Once implemented, would we need to create a Person entity record for each
new author prior to creating a new publication record?
- Are Person entities required for all authors, even external
collaborators?
- Recommendations for handling Person entities for self-submitted
records that dspace administrators may never see?
Many thanks for any info/tips experience you can share.
Best,
Genny Jon, York University, Toronto
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