Thanks Fatih! I'm assuming the person data is from our authors list/index. Do we need to do any special handling of the person data before importing?
Best, Genny On Tuesday, October 15, 2024 at 7:23:17 PM UTC-4 Fatih Güneş wrote: > Hi Genny, > I will try to answer your questions in short. > Q: Is there a way to populate existing author records into Person entities? > A: Yes. Create a collection for it. Then import all your Person data into > that collection. Don't forget to add metadata dspace.entity.type:Person to > each record. > > Q: collapse/combine before implementing? > A: surely, it is better to do the cleaning before transformation. > > Q: can they be deleted/combined after implementation? > A: yes, but better before (you won't do a mistake when creating a > relationship) > > Q: Other metadata clean up recommendations before proceeding? > A: Nothing special. Just clean and tidy your metadata. Don't forget to add > dspace.entity.type:Publication to Research Output to trasform them from > Items to Publications. > > Q: Once implemented, would we need to create a Person entity record for > each new author prior to creating a new publication record? > A: Yes. (see answer below) > > Q: Are Person entities required for all authors, even external > collaborators? > A: It depends on your strategy. It is possible. But as best practice from > our implementations, we only create peson entities for institution authors. > We leave external authors just as plain text. > > Q: Recommendations for handling Person entities for self-submitted records > that dspace administrators may never see? > A: I see person entities as catalogue records. So I would not let Person > entities for self-submissions. A workflow can be defined for administrators > to be aware of as well. > > I hope my answers help. > BR > Fatih > > On Thursday 10 October 2024 at 21:58:31 UTC+3 Genny Jon_York wrote: > >> (Cross-posted to DSpace Technical Support) >> Hi everyone, >> We would love some info on what overall steps are required to plan for >> Person and other entities. >> >> We are most interested in implementing Person entities to start. Some >> preliminary questions: >> >> 1. Is there a way to populate existing author records into Person >> entities? >> 2. Duplicate author entries >> - collapse/combine before implementing? >> - can they be deleted/combined after implementation? >> 3. Other metadata clean up recommendations before proceeding? >> >> Once implemented, would we need to create a Person entity record for each >> new author prior to creating a new publication record? >> >> - Are Person entities required for all authors, even external >> collaborators? >> - Recommendations for handling Person entities for self-submitted >> records that dspace administrators may never see? >> >> >> Many thanks for any info/tips experience you can share. >> >> Best, >> Genny Jon, York University, Toronto >> > -- All messages to this mailing list should adhere to the Code of Conduct: https://www.lyrasis.org/about/Pages/Code-of-Conduct.aspx --- You received this message because you are subscribed to the Google Groups "DSpace Community" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To view this discussion on the web visit https://groups.google.com/d/msgid/dspace-community/bba44e24-283b-494a-b0d9-6ac2e420bd33n%40googlegroups.com.
