Hi Genny, I will try to answer your questions in short. Q: Is there a way to populate existing author records into Person entities? A: Yes. Create a collection for it. Then import all your Person data into that collection. Don't forget to add metadata dspace.entity.type:Person to each record.
Q: collapse/combine before implementing? A: surely, it is better to do the cleaning before transformation. Q: can they be deleted/combined after implementation? A: yes, but better before (you won't do a mistake when creating a relationship) Q: Other metadata clean up recommendations before proceeding? A: Nothing special. Just clean and tidy your metadata. Don't forget to add dspace.entity.type:Publication to Research Output to trasform them from Items to Publications. Q: Once implemented, would we need to create a Person entity record for each new author prior to creating a new publication record? A: Yes. (see answer below) Q: Are Person entities required for all authors, even external collaborators? A: It depends on your strategy. It is possible. But as best practice from our implementations, we only create peson entities for institution authors. We leave external authors just as plain text. Q: Recommendations for handling Person entities for self-submitted records that dspace administrators may never see? A: I see person entities as catalogue records. So I would not let Person entities for self-submissions. A workflow can be defined for administrators to be aware of as well. I hope my answers help. BR Fatih On Thursday 10 October 2024 at 21:58:31 UTC+3 Genny Jon_York wrote: > (Cross-posted to DSpace Technical Support) > Hi everyone, > We would love some info on what overall steps are required to plan for > Person and other entities. > > We are most interested in implementing Person entities to start. Some > preliminary questions: > > 1. Is there a way to populate existing author records into Person > entities? > 2. Duplicate author entries > - collapse/combine before implementing? > - can they be deleted/combined after implementation? > 3. Other metadata clean up recommendations before proceeding? > > Once implemented, would we need to create a Person entity record for each > new author prior to creating a new publication record? > > - Are Person entities required for all authors, even external > collaborators? > - Recommendations for handling Person entities for self-submitted > records that dspace administrators may never see? > > > Many thanks for any info/tips experience you can share. > > Best, > Genny Jon, York University, Toronto > -- All messages to this mailing list should adhere to the Code of Conduct: https://www.lyrasis.org/about/Pages/Code-of-Conduct.aspx --- You received this message because you are subscribed to the Google Groups "DSpace Community" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To view this discussion on the web visit https://groups.google.com/d/msgid/dspace-community/d3e7d01d-76e2-4a98-a63a-fbf4b4d7bad8n%40googlegroups.com.
