In IDEALS, we require only the title, date, at least one subject keyword, and
the broad type of publication.
But I have to say from seeing the material uploaded over time that the majority
of depositors provide far more information that that required and generally use
many of the fields that we provide (actually an interesting question, we'll
have to do a study of that!). We do not have catalogers or others fill in more
metadata.
Sarah
--------------------------
Sarah L. Shreeves
IDEALS Coordinator - http://www.ideals.illinois.edu
Scholarly Commons Coordinator - http://www.library.illinois.edu/sc/
University of Illinois at Urbana-Champaign
[email protected]
217-244-3877
From: Platt, Alice [mailto:[email protected]]
Sent: Monday, January 31, 2011 1:58 PM
To: Greene, Colleen; DSpace General
Subject: Re: [Dspace-general] Your item submission workflow(s)
Hi Colleen,
For our DSpace instance, I initially wanted to set up some sort of very simple
submission interface that would ask only for the very basic information: title,
date, author, and if previously published or presented, the citation
information.
However, resources at our university prevented this interface from ever getting
set up, so we're basically operating on a "just e-mail it to me" system, where
faculty submitting articles do just that - they e-mail it to me, and I upload
to DSpace with the appropriate metadata. I do have one person who was excited
about using the submission form, and so she fills in what she can (the obvious
stuff) and I embellish/correct her metadata.
I do believe it is a lot to ask of our non-librarian colleagues to fill in
metadata fields; if they do it, most of it will need to be corrected anyway,
since we do admittedly have some strict rules that no one else would think of
(titles must be lower case letters, please!).
Alice Platt
Digital Initiatives Librarian
Shapiro Library
Southern New Hampshire University
2500 North River Rd
Manchester, NH 03106
USA
603-668-2211 x 2156
Visit the SNHU Academic Archive at http://academicarchive.snhu.edu
From: Greene, Colleen [mailto:[email protected]]
Sent: Monday, January 31, 2011 2:31 PM
To: DSpace General
Subject: [Dspace-general] Your item submission workflow(s)
Greetings,
I've been working on a DSpace instance for my library and another archival
entity on our campus. However, our new Director of Academic Technology (for
the campus) has been consulting with me about the possibility of using DSpace
as a campus IR.
I am curious about what sort of workflow(s) some of you have in place for
processing item record submissions from campus contributors - specifically, how
much metadata you ask your contributors to submit.
While I have confidence that my librarian and archivist colleagues (who are
already used to cataloging and metada) will buy-in to the idea that they need
to complete as many Dublin Core element fields as possible, and as accurately
as possible, when submitting items.... I do have some reservations that
campus-wide contributors will buy-in to such a laborious process.
-- Do you require all contributors (including faculty and students) to fill out
the Dublin Core (or your preferred metadata) element fields?
-- Or do you allow them to submit some sort of intermediary, or basic, set of
fields, and then have someone else (a librarian, a reviewer, etc.) complete or
correct the remaining element fields prior to processing the item submission?
Thank you!
Colleen
--
Colleen Greene
Systems Librarian
Pollak Library, California State University Fullerton
http://www.library.fullerton.edu
Phone: 657-464-4011
Email: [email protected]
Twitter: @colleengreene Greetings,
Please consider the environment before printing this e-mail.
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