Hi Colleen I agree with both Sarah and Alice, the less data to be filled in, the better, as a minimum ask for title, author and date.
Other options: 1. Use a customised deposit interface SWORD style - We use Easy Deposit http://blog.stuartlewis.com/2010/02/03/easydeposit-sword-deposit-tool-creator/ it manages all the standard metadata including the template metadata that is standard for all deposits as well as some additional choices. 2. Create a deposit form that picks up pre-filled data from an the item template - fill in as much as you can. You can define many Deposit collections - they can be checked by administrators(library staff) then use the move function to put the item into the standard collection. To answer your questions So -- Do you require all contributors (including faculty and students) to fill out the Dublin Core (or your preferred metadata) element fields? NO - definitely not, the Library Staff do the following - additional metadata, checking, copyright statements, the system allocates standard template metadata. -- Or do you allow them to submit some sort of intermediary, or basic, set of fields, and then have someone else (a librarian, a reviewer, etc.) complete or correct the remaining element fields prior to processing the item submission? YES. Your users will be much happier to take this approach. Hope this helps. Leonie Hayes Acting Research Support Services Manager University of Auckland Library http://www.library.auckland.ac.nz/contacts/?stid=124 From: Greene, Colleen [mailto:[email protected]] Sent: Monday, January 31, 2011 2:31 PM To: DSpace General Subject: [Dspace-general] Your item submission workflow(s) Greetings, I've been working on a DSpace instance for my library and another archival entity on our campus. However, our new Director of Academic Technology (for the campus) has been consulting with me about the possibility of using DSpace as a campus IR. I am curious about what sort of workflow(s) some of you have in place for processing item record submissions from campus contributors - specifically, how much metadata you ask your contributors to submit. While I have confidence that my librarian and archivist colleagues (who are already used to cataloging and metada) will buy-in to the idea that they need to complete as many Dublin Core element fields as possible, and as accurately as possible, when submitting items.... I do have some reservations that campus-wide contributors will buy-in to such a laborious process. -- Do you require all contributors (including faculty and students) to fill out the Dublin Core (or your preferred metadata) element fields? -- Or do you allow them to submit some sort of intermediary, or basic, set of fields, and then have someone else (a librarian, a reviewer, etc.) complete or correct the remaining element fields prior to processing the item submission? Thank you! Colleen -- Colleen Greene Systems Librarian Pollak Library, California State University Fullerton http://www.library.fullerton.edu Phone: 657-464-4011 Email: [email protected] Twitter: @colleengreene Greetings, Please consider the environment before printing this e-mail. -------------- next part -------------- An HTML attachment was scrubbed... ------------------------------ ------------------------------------------------------------------------------ Special Offer-- Download ArcSight Logger for FREE (a $49 USD value)! Finally, a world-class log management solution at an even better price-free! Download using promo code Free_Logger_4_Dev2Dev. Offer expires February 28th, so secure your free ArcSight Logger TODAY! http://p.sf.net/sfu/arcsight-sfd2d ------------------------------ _______________________________________________ Dspace-general mailing list [email protected] https://lists.sourceforge.net/lists/listinfo/dspace-general End of Dspace-general Digest, Vol 13, Issue 26 ********************************************** ------------------------------------------------------------------------------ Special Offer-- Download ArcSight Logger for FREE (a $49 USD value)! Finally, a world-class log management solution at an even better price-free! Download using promo code Free_Logger_4_Dev2Dev. Offer expires February 28th, so secure your free ArcSight Logger TODAY! http://p.sf.net/sfu/arcsight-sfd2d _______________________________________________ Dspace-general mailing list [email protected] https://lists.sourceforge.net/lists/listinfo/dspace-general
