Excellent thought - and one that we are moving to. There are a couple logistical issues that need resolving.. 1) one problem there is that we would have to employ 2 persons fulltime to perform all the necessary library functions 2) the transmittal of the data (the files can attain several megabytes) is non trivial. Webdownlaads can take a L..O..N..G time and email systems typically puke on the file size.
-----Original Message----- From: Bruce Touzel [mailto:[email protected]] Sent: Friday, March 03, 2000 10:37 AM To: Scott Douglas Cc: [email protected] Subject: Re: Technical Documentation why don't you just scan-in your documents and post them on the internal company server so that anyone can get it if needed ? thx bruce Scott Douglas wrote: > I guess I want to toss my 2 cents in here. I am probably going to be found > out in left field but here's what I do with all this stuff. I keep a 3 ring > binder where I store copies of all of the safety agency certifications and > notices of compliance from the EMC test house. I also keep a copy of the > Declaration of Conformity in the book. I keep one copy of this binder in our > UK office, one copy here in my office and one copy here in Document Control > (here being our US factory). In addition to the binders, I keep one file > cabinet in Document Control where I store all safety and EMC test records. I > am now adding copies of component proofs to this file cabinet. I do not > store schematics, fabrication or assembly drawings. Neither do I store user > manuals or reference manuals. Tech Pubs and Drafting store all these > documents and drawings. > > Should the need arise, anyone can ask our UK office for a document and that > request will be passed on to me. If that request ever comes in, I will go to > Document Control and arrange to collect the necessary paperwork. I am > certainly not going to create a file of duplicate documents that I have to > update on an every day basis. So it would seem that my TCF or whatever else > you want to call it is actually scattered all over our factory, each > function keeping their own records. About the only thing I did to these > other document storage processes was to add the 10 storage requirement to > their ISO 9001 procedures. One other thing I did was to insert myself in the > ECO process such that I sign off on every change order to a tested and > released product. That way, I won't miss anything. > > So far, it seems to be working with minimal fuss. The few requests I have > had were from non-European countries for test records, specifically from > South Africa, Australia and Russia. I am sure somebody will tell me I am way > out there and really non-compliant. But since I test and certify to product > specific (ITE) standards, I do not need to keep "TCF's or whatever else" at > a test house / notified / competent body. Therefore, I will not keep such a > file here either. I will deliver whatever documents to whomever requests, it > may take a few days, but I will deliver. If that is not in keeping with the > spirit and intent, then somebody better lock me up. > > Scott > [email protected] > ECRM Incorporated > Tewksbury, MA USA > > ------------------------------------------- > This message is from the IEEE EMC Society Product Safety > Technical Committee emc-pstc discussion list. > > To cancel your subscription, send mail to: > [email protected] > with the single line: > unsubscribe emc-pstc > > For help, send mail to the list administrators: > Jim Bacher: [email protected] > Michael Garretson: [email protected] > > For policy questions, send mail to: > Richard Nute: [email protected] ------------------------------------------- This message is from the IEEE EMC Society Product Safety Technical Committee emc-pstc discussion list. To cancel your subscription, send mail to: [email protected] with the single line: unsubscribe emc-pstc For help, send mail to the list administrators: Jim Bacher: [email protected] Michael Garretson: [email protected] For policy questions, send mail to: Richard Nute: [email protected] ------------------------------------------- This message is from the IEEE EMC Society Product Safety Technical Committee emc-pstc discussion list. To cancel your subscription, send mail to: [email protected] with the single line: unsubscribe emc-pstc For help, send mail to the list administrators: Jim Bacher: [email protected] Michael Garretson: [email protected] For policy questions, send mail to: Richard Nute: [email protected]
