Scott - We maintain a similar system. That is with stuff scattered at different points in the company.
I (and you and I think many others) belive that WHERE access to the documentation is irrelevant. What really counts is GETTING the documentation to the person that requests it. -----Original Message----- From: Scott Douglas [mailto:[email protected]] Sent: Friday, March 03, 2000 10:19 AM To: [email protected] Subject: RE: Technical Documentation I guess I want to toss my 2 cents in here. I am probably going to be found out in left field but here's what I do with all this stuff. I keep a 3 ring binder where I store copies of all of the safety agency certifications and notices of compliance from the EMC test house. I also keep a copy of the Declaration of Conformity in the book. I keep one copy of this binder in our UK office, one copy here in my office and one copy here in Document Control (here being our US factory). In addition to the binders, I keep one file cabinet in Document Control where I store all safety and EMC test records. I am now adding copies of component proofs to this file cabinet. I do not store schematics, fabrication or assembly drawings. Neither do I store user manuals or reference manuals. Tech Pubs and Drafting store all these documents and drawings. Should the need arise, anyone can ask our UK office for a document and that request will be passed on to me. If that request ever comes in, I will go to Document Control and arrange to collect the necessary paperwork. I am certainly not going to create a file of duplicate documents that I have to update on an every day basis. So it would seem that my TCF or whatever else you want to call it is actually scattered all over our factory, each function keeping their own records. About the only thing I did to these other document storage processes was to add the 10 storage requirement to their ISO 9001 procedures. One other thing I did was to insert myself in the ECO process such that I sign off on every change order to a tested and released product. That way, I won't miss anything. So far, it seems to be working with minimal fuss. The few requests I have had were from non-European countries for test records, specifically from South Africa, Australia and Russia. I am sure somebody will tell me I am way out there and really non-compliant. But since I test and certify to product specific (ITE) standards, I do not need to keep "TCF's or whatever else" at a test house / notified / competent body. Therefore, I will not keep such a file here either. I will deliver whatever documents to whomever requests, it may take a few days, but I will deliver. If that is not in keeping with the spirit and intent, then somebody better lock me up. Scott [email protected] ECRM Incorporated Tewksbury, MA USA ------------------------------------------- This message is from the IEEE EMC Society Product Safety Technical Committee emc-pstc discussion list. To cancel your subscription, send mail to: [email protected] with the single line: unsubscribe emc-pstc For help, send mail to the list administrators: Jim Bacher: [email protected] Michael Garretson: [email protected] For policy questions, send mail to: Richard Nute: [email protected] ------------------------------------------- This message is from the IEEE EMC Society Product Safety Technical Committee emc-pstc discussion list. To cancel your subscription, send mail to: [email protected] with the single line: unsubscribe emc-pstc For help, send mail to the list administrators: Jim Bacher: [email protected] Michael Garretson: [email protected] For policy questions, send mail to: Richard Nute: [email protected]
