I was just curious if Entourage has the ability to classify an item into several categories just by selecting one? I use my PowerBook for both work and home, and I like to classify things under several different projects at work. It would be nice that by selecting one of my project categories at work, that it would also auto-select the work category. This use of “subcategories” would really encourage me to use this feature more!
I’m using OS 10.2 / Entourage 10.1.4
The way to do that is to imitate what Entourage does for holidays: it gives every US Holiday both Holiday and Holiday - United States categories.
So if you have, say, six "subcategories" of Work (and maybe a few that are only Work, no subs), give them both categories. When you assign categories to a new item, instead of selecting Work or Sub1 in the Categories list, select "Assign Categories" at the top of the list instead, to bring up the big Categories window. That lets you check off both apposite categories, plus select one of them and then check "Primary" box at the bottom to decide which color should rule. To get all your existing items set up like this, make a custom view of all the Items which include Calendar Events (or just use Address Book, Tasks List, Notes List, Message Folders for those items) , and sort by Category, Shift-click to select a category's worth, click anywhere below the header in Categories column and pick Assign Categories again, and apply the dual categories and Primary choice to the whole clump at once. Repeat for each of the six sub-categories.
You can't do it automatically, no - that's the whole point of having separate categories. But it's not too hard with a new item to open the Categories window and check two boxes instead of making one selection.
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Paul Berkowitz
MVP Entourage
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